Data Governance Introduction SOME OF EVERYTHING YOU NEVER

Data Governance Introduction SOME OF EVERYTHING YOU NEVER KNEW YOU NEEDED TO KNOW ABOUT DATA GOVERNANCE

Data Governance Ø Ø What it is (and isn't) Structure, roles and responsibilities. Why we need it. Data issues: We’ve got a few.

OMES Data Governance Ø Vision § Information is treated as an enterprise-wide asset and is readily available to support evidence-based decisionmaking and informed action. Ø Mission § The mission of the Data Governance program is to: • Proactively define and align data rules across the organization. • Provide ongoing, boundary-spanning protection and services to data stakeholders. • Identify and resolve data issues.

Data Governance: What it is. Ø An active initiative within OMES. Ø A cross-organizational framework for: § § Securely sharing data. Data analysis across divisions. Stakeholder collaboration. Improving data quality. Ø An on-going process. Ø The mechanism for controlling and trusting data.

Data Governance: What it isn’t. Ø Technology § Data cleansing or ETL. § Data warehousing. § Database design. Ø Technology or project oversight. Ø A silo-ed initiative. Ø A project or project management.

Data Governance Structure Coordination by agency data governance program office. External Advisory Committees Executive Committee ON TI TI LA CA TA EN Executive directors EM Data Governance Committee PL ES So…who are data stewards? EVERYONE! IM ON Executive leadership Data Stewards Workgroups* Anyone who works with or uses data. Changes to a Collection Process Data Standards Research and Analytics Access Policies *Examples of workgroups. Some may be engaged long-term and others short-term. They may include agency and non-agency representatives.

Data Governance Committees And Responsibilities Executive Committee Executive Leadership - Provide support and resources for Data Governance. - Appoint Data Governance Committee members. - Resolve issues escalated by the Data Governance Committee. - Review the progress of Data Governance annually. Data Governance Committee Data Owners - Accountable for data. - Identify DG focus areas. - Enforce data policies and procedures. - Resolve issues escalated by data stewards. - Ensure the overall quality of the data. Data Stewards Workgroups Data Stewards - Responsible for the management and secure use of data. - Identify data issues and potential solutions. - Document data. - Define and implement data management procedures. - Recommend and implement data policies and initiatives. All Employees are responsible for following data management procedures in daily operations and identifying data issues.

Why Do We Need Data Governance Ø Data is an asset that MUST be managed from an OMES-wide perspective. Enables decision making Reduces operational friction Ensures transparency Reduces cost and increases effectiveness Data Governance Builds standards and processes Educates management and staff to adapt common approaches Protects the needs of the stakeholders

Data Governance Supports Strategic Business Goals Ø Business needs drive information needs which drive technical needs (B. I. T. ). Business Needs Data Governance Information Needs Technical Needs Project Governance Ø Data Governance is primarily a business function and directly supports OMES strategic goals.

What’s Data Governance got to do with me? Ø Data issues effect everyone. § They prevent effective use of data. § They come in many forms, such as: • • Data quality issues: The data isn’t fit for use. Privacy concerns: PII isn’t identified or protected. Security gaps: Unauthorized access or dissemination. Interoperability: Different field names, same meaning. Ø Data issues can be fixed. § Through the Data Governance process.

What to do with a data issue. . . Ø Talk about it with your data steward or Data Governance Committee member. Ø Submit it to the Data Steward Committee for evaluation. Ø Participate in the Data Steward Workgroup. Ø Proactively help find the right solution!

For more information, contact the OMES Data Governance Program Office, Enterprise Data Driven Services, at datagovernance@omes. ok. gov