DATA FLOW DIAGRAMS Budi Arifitama Key Definitions Process

DATA FLOW DIAGRAMS Budi Arifitama

Key Definitions Process model A formal way of representing how a business operates Illustrates the activities that are performed and how data moves among them Data flow diagramming A popular technique for creating process models

Key Definitions Logical process models describe processes without suggesting how they are conducted Physical process models include process implementation information

DFD Elements Process An activity or function performed for a specific business reason Manual or computerized Data flow A single piece of data or a logical collection of data Always starts or ends at a process

DFD Elements Data Store A collection of data that is stored in some way Data flowing out is retrieved from the data store Data flowing in updates or is added to the data store External entity A person, organization, or system that is external to the system but interacts with it.

Naming and Drawing DFD Elements Process Data flow Data store External entity

Key Definition Balancing involves insuring that information presented at one level of a DFD is accurately represented in the next level DFD.

Context Diagram First DFD in every business process Shows the context into which the business process fits Shows the overall business process as just one process (process 0) Shows all the external entities that receive information from or contribute information to the system

Context Diagram Lemonade System Context Level DFD Sales Forecast Order CUSTOMER Product Served 0. 0 Lemonade System Payment Production Schedule EMPLOYEE Pay Time Worked Received Goods Payment Purchase Order VENDOR

Level 0 Diagram Shows all the major processes that comprise the overall system – the internal components of process 0 Shows how the major processes are interrelated by data flows Shows external entities and the major processes with which they interact Adds data stores

DFD Level 0 DFD 1. 0 Sales Forecast Customer Order CUSTOME R Product Ordered Payment 2. 0 Production Producti Schedule Product Served on Received Goods VENDOR Purchase Order EMPLOYE E Inventory 3. 0 Procurement Payment Order Decisions Pay 4. 0 Payroll Time Worked

Level 1 Diagrams Generally, one level 1 diagram is created for every major process on the level 0 diagram Shows all the internal processes that comprise a single process on the level 0 diagram Shows how information moves from and to each of these processes If a parent process is decomposed into, for example, three child processes, these three child processes wholly and completely make up the parent process

DFD Level 1 Order Decision 3. 1 Produce Purchase Order PURCHASE ORDER Quantity On-Hand Quantity Received Goods RAW MATERIALS 3. 2 Receive Items RECEIVED ITEMS Payment Approval 3. 3 Pay Vendor Payment VENDOR

Basic Symbols Four basic symbols are: A double square for an external entity--a source or destination of data. An arrow for movement of data from one point to another. A rectangle with rounded corners for the occurrence of transforming process. An open-ended rectangle for a data store.

Basic Symbols

DFD EXAMPLES

Creating Data Flow Diagrams Steps: 1. Create a list of activities 2. Construct Context Level DFD (identifies external entities and processes) 3. Construct Level 0 DFD (identifies manageable sub process ) 4. Construct Level 1 - n DFD (identifies actual data flows and data stores ) 5. Check against rules of DFD

DFD Naming Guidelines External Entity Noun Data Flow Names of data Process verb phrase a system name a subsystem name Data Store Noun

Creating Data Flow Diagrams Lemonade Stand Example

Creating Data Flow Diagrams Example The operations of a simple lemonade stand will be used to demonstrate the creation of dataflow diagrams. Steps: 1. Create a list of activities • Old way: no Use-Case Diagram • New way: use Use-Case Diagram 2. Construct Context Level DFD (identifies sources and sink) 3. Construct Level 0 DFD (identifies manageable sub processes ) 4. Construct Level 1 - n DFD (identifies actual data flows and data stores )

Creating Data Flow Diagrams Example 1. Create a list of activities Think through the activities that take place at a lemonade stand. Customer Order Serve Product Collect Payment Produce Product Store Product

Creating Data Flow Diagrams Example 1. Create a list of activities Also think of the additional activities needed to support the basic activities. Customer Order Serve Product Collect Payment Produce Product Store Product Order Raw Materials Pay for Labor

Creating Data Flow Diagrams Example 1. Create a list of activities Group these activities in some logical fashion, possibly functional areas. Customer Order Serve Product Collect Payment Produce Product Store Product Order Raw Materials Pay for Labor

Creating Data Flow Diagrams Example Create a context level diagram identifying the sources and sinks (users). 2. Construct Context Level DFD (identifies sources and sink) Context Level DFD Order Customer Order Serve Product Collect Payment Produce Product Store Product Order Raw Materials Pay for Labor CUSTOME R Product Served 0. 0 Lemona de System Payment Received Goods Payment Sales Forecast Production EMPLOYE Schedule E Pay Time Worked Purchase Order VENDOR

Creating Data Flow Diagrams Example Create a level 0 diagram identifying the logical subsystems that may exist. 3. Construct Level 0 DFD (identifies manageable sub processes ) Level 0 DFD 1. 0 Sale Customer Order Serve Product Collect Payment CUSTOME R Produce Product Store Product Order Raw Materials Pay for Labor Sales Forecast Customer Order Product Ordered Payment 2. 0 Production Producti Schedule Product Served on Received Goods VENDOR Purchase Order EMPLOYE E Inventory 3. 0 Procurement Payment Order Decisions Pay 4. 0 Payroll Time Worked

Creating Data Flow Diagrams Example Create a level 1 decomposing the processes in level 0 and identifying data stores. 4. Construct Level 1 - n DFD (identifies actual data flows and data stores ) Level 1 DFD CUSTOME R Customer Order Serve Product Collect Payment Produce Product Store Product Order Raw Materials Pay for Labor ORDER 1. 1 Record Order Severed Order Payment 1. 2 Receive Paymen t PAYMENT Request for Forecast 1. 3 Produce Sales Forecast

Creating Data Flow Diagrams Example Create a level 1 decomposing the processes in level 0 and identifying data stores. 4. Construct Level 1 (continued) Level 1 DFD Product Order ORDER Customer Order Serve Product Collect Payment Produce Product Store Product Order Raw Materials Pay for Labor 2. 1 Serve Product Quantity Severed RAW MATERIALS Production Schedule 2. 2 Produce Production Data 2. 3 Store Product Quantity Used INVENTOR TY Quantity Produced & Location Stored

Creating Data Flow Diagrams Example el 1 g the processes d identifying t erials terials 4. Construct Level 1 (continued) Level 1 DFD Order Decision PURCHASE 3. 1 ORDER Produce Purchas e Order Quantity On-Hand RAW Quantity MATERIALS Received Goods 3. 2 Receive Items Payment Approval 3. 3 Pay Vendor Payment RECEIVED ITEMS VENDOR

Creating Data Flow Diagrams Example Create a level 1 decomposing the processes in level 0 and identifying data stores. Customer Order Serve Product Collect Payment 4. Construct Level 1 (continued) Level 1 DFD Time Worked 4. 1 Record Time Worked TIME CARDS Employee ID EMPLOYEE Payroll Request 4. 2 Calculat e Payroll Produce Product Store Product Unpaid time cards PAYROLL Payment Approval Order Raw Materials Pay for Raw Materials 4. 3 Pay Employ ee Pay for Labor Payment PAYMENT S

Process Decomposition 0. 0 Lemona de System Context Level 1. 0 Sale 1. 1 Record Order 1. 2 Receive Paymen t 2. 0 Producti on 2. 1 Serve Product 2. 2 Produce Product 2. 3 Store Product 3. 0 Procurement 3. 1 Produce Purchas e Order 3. 2 Receive Items 3. 3 Pay Vendor 4. 0 Payroll 4. 1 Record Time Worked 4. 2 Calculat e Payroll 4. 3 Pay Employ ee Level 0 Level 1

Latihan 1. 2. Bagi Menjadi 10 kelompok Buatlah sebuah Data Flow Diagram lengkap dengan DFD context diagram, Level 0, dan level 1 dari sebuah sistem informasi akademik di trilogi.

DFD Example: Bus Garage Repairs Buses come to a garage for repairs. A mechanic and helper perform the repair, record the reason for the repair and record the total cost of all parts used on a Shop Repair Order. Information on labor, parts and repair outcome is used for billing by the Accounting Department, parts monitoring by the inventory management computer system and a performance review by the supervisor.