Data Coordinators Meeting June 6 2019 Agenda Assessments

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Data Coordinators Meeting June 6, 2019

Data Coordinators Meeting June 6, 2019

Agenda Assessments • • Regents, LOTE NYSITELL 3 -8 Assessment Reminder and Deadlines Instructional

Agenda Assessments • • Regents, LOTE NYSITELL 3 -8 Assessment Reminder and Deadlines Instructional Reports ESSA Update & Ed Law 2 - D Update State Reporting • • TSDL Reminders Out of Certification Reports Staff End of Year Reporting L 2 RPT Report Refreshes CTE Reporting PD Reporting 2

Regents/LOTE • • June Regents Updates Assessments Reported Through Level 0 August Regents LOTE

Regents/LOTE • • June Regents Updates Assessments Reported Through Level 0 August Regents LOTE Updates 3

NYSITELL • Level II-VIII • Level I • Reports to Verify NYSITELL data 4

NYSITELL • Level II-VIII • Level I • Reports to Verify NYSITELL data 4

3 -8 Assessments - ELA – CBT Students Under Review: • NYSED had sent

3 -8 Assessments - ELA – CBT Students Under Review: • NYSED had sent out memos to the schools that have students in this situation (a while ago). • When reviewing your Tested/Not Tested reports these students will show as “not tested”. This should be updated once NYSED is done with their review. There is another file update to the TNT reports that should be coming at some point. ELA – Final deadline for submitting missing assessments is today (June 6 th): • If you find any other missing assessments or have Administrative Errors that had not had an answer sheet submitted (or entered into Nextera Admin for CBT)? Please let me know. • These items will go in during Year End Clean-Up. 5

3 -8 Assessments - Math MATH Update On Processing: • Math processing done except

3 -8 Assessments - Math MATH Update On Processing: • Math processing done except for a few odds and ends. • Folks should be reviewing their Tested/Not Tested reports. • Please let me know if you find any missing assessments that you believe should have been submitted. This includes any Administrative Errors. Math Upcoming Deadlines: • First Straggler Deadline: June 13 th (before noon) • Final Straggler Deadline: June 26 th (by end of day) 6

3 -8 Assessments - NYSESLAT & Science NYSESLAT Upcoming Deadlines: • Bulk (90%) Load

3 -8 Assessments - NYSESLAT & Science NYSESLAT Upcoming Deadlines: • Bulk (90%) Load Due – June 20 th (by noon) We will make this deadline (goal is to have 100% loaded) • Final Straggler Deadline – July 10 th (by noon) Science Upcoming Deadlines: • All answer sheets and scanned files (districts that scan) • Are due into us by end of day, June 13 th. • Final Load Deadline (including stragglers) (August 22 nd) 7

CBT Technology Issue 8

CBT Technology Issue 8

3 -8 Instructional Reports • Expected release dates for ELA & Math • Valuable

3 -8 Instructional Reports • Expected release dates for ELA & Math • Valuable information in June • Performance Levels added later this summer • Navigation Reminders Link to Data Warehouse - Level 1 Team Content>Instructional Reports>Common Data Views (ELA & Math 3 -8) 9

New “Visualizations” Folder • Assessment Performance Visualization Report • (3 -8 ELA, Math, and

New “Visualizations” Folder • Assessment Performance Visualization Report • (3 -8 ELA, Math, and Science) • (Regents) • • Daily (Negative) Attendance Verification Visualization Enrollment Dashboard Regents Overview Student Daily Attendance Visualization Link to Data Warehouse - Level 1 Team Content > 0. 3 Visualizations 10

ESSA Update • NEW Consolidated Application for Title Funds • Addendum/ Needs Assessment •

ESSA Update • NEW Consolidated Application for Title Funds • Addendum/ Needs Assessment • http: //www. nysed. gov/common/nysed/files/consolidatedapplication-level-1 -addendum. pdf 11

TSDL/Staff Assignment (Districts & BOCES only) • Teacher Student Data Linkage (TSDL) data due

TSDL/Staff Assignment (Districts & BOCES only) • Teacher Student Data Linkage (TSDL) data due Thursday, June 13 • Staff Snapshot & Staff-Student-Course templates • SIRS-315: Staff Student Course/TSDL • Teachers should review their rosters in TAA for accuracy: https: //eservices. nysed. gov/taa/ • Staff Assignment (Principals Only) data due Thursday, June 13 • Staff Snapshot & Staff Assignment templates • SIRS-318: Staff Assignment • Certification for TSDL and Staff Assignment due Friday, June 21 20

Out of Certification Reports • Out of Certification Reports are posted in IRS Business

Out of Certification Reports • Out of Certification Reports are posted in IRS Business Portal • Process for changes will use e. PMF forms in TAA • Administrators will be able to re-open e. PMF forms to make changes • Be sure to Submit e. PMF forms and Verify PMF Data when all changes are complete • Certification in TAA due Monday, July 1 • NYSED will also be contacting districts with information via the IRS Business Portal about teachers with certifications about to expire in August. 21

Staff End of Year Reporting • Staff Tenure (Districts and BOCES Only) • Required

Staff End of Year Reporting • Staff Tenure (Districts and BOCES Only) • Required for all teachers subject to APPR • SIRS-322 • Staff Attendance (All Schools) • SIRS-324 • Remember: Staff Tenure and Staff Attendance depend on an updated Staff Snapshot • Data is due Thursday, August 22 22

End of Year Reporting • Data Due Thursday, August 22 • Certification due Monday,

End of Year Reporting • Data Due Thursday, August 22 • Certification due Monday, August 26 • IRS Portal > IRS Data Exchange WNYRIC Regional DW Reports http: //dwdataview. wnyric. org/ OY E an r o f up Data n Sig DDC ation ! ific ssion r e V n Se p-i o r D 23

L 2 RPT Report Refreshes Data Locked On WNYRIC DW Student and Staff Reports

L 2 RPT Report Refreshes Data Locked On WNYRIC DW Student and Staff Reports Refreshed Next Business Day L 2 RPT Staff L 2 RPT Student Reports Refreshed Weekly* Next Business Day SIRS 315 *, TAA PD Reports Teacher Rosters, SIRS 401 Reasonableness Monday Tuesday Following Monday Tuesday Wednesday Following Monday Wednesday Thursday Following Monday Thursday by Noon Friday Following Monday Friday Monday A week from the following Monday Friday Monday 24

ESSA Accountability Data • 25

ESSA Accountability Data • 25

CTE Reporting Reminders: • Include BOCES files from Rick & Mike • Program Fact

CTE Reporting Reminders: • Include BOCES files from Rick & Mike • Program Fact and Assessment files • These are in addition to district based files • Once a student starts reporting CTE, rollover every SY until Graduation • District needs to track progress • Diplomas should include proper CTE diploma endorsement if applicable 26

PD Reporting 27

PD Reporting 27

PD ‘End of Year’ Reporting via SIRS The ‘End of Year’ Special Education data

PD ‘End of Year’ Reporting via SIRS The ‘End of Year’ Special Education data contained in VR’s 11 -16 (and included SPP Indicators, as assigned to districts), requires the upload of this data to populate reports in the PD Data System: • SE Snapshot • SE Events • COSF Assessment (COSF = Child Outcomes Summary Form) • Program Service (TOD = Type of Disability, Early Intervening Services - 5753) 28

PD ‘End of Year’ Reporting via SIRS Deadline to Certify – August 26, 2019

PD ‘End of Year’ Reporting via SIRS Deadline to Certify – August 26, 2019 • VR 13: ALL Public Districts Need to Report and Certify • Requires upload of SE Snapshot to the Data Warehouse • VR 15 (SPP #7): Only Public Districts Required to Report and Certify SPP Indicator #7 • Requires upload of COSF Assessment (Child Outcomes Summary Form) to the Data Warehouse 29

PD ‘End of Year’ Reporting via SIRS Deadline to Certify – August 26, 2019

PD ‘End of Year’ Reporting via SIRS Deadline to Certify – August 26, 2019 VR 16: Public School Districts allocating IDEA funds for CEIS Populates data through SIRS from Enrollment, EI Program Service (5753), and TOD data 2 Scenarios for reporting/certification of VR 16: • Required allocation due to disproportionality - Report 18 -19 CEIS code (5753) when newly identified; OR if required IDEA funds were allocated in 16 -17, 17 -18 • Should have already received notification from the State if you are required to report; another notice when VR 16 goes into production • Voluntarily allocating IDEA funds for CEIS 30

PD ‘End of Year’ Reporting via SIRS Deadline to Certify – September 23, 2019

PD ‘End of Year’ Reporting via SIRS Deadline to Certify – September 23, 2019 • VR 11 (SPP #11): Only Public Districts Required to Report and Certify SPP Indicator #11 • Requires upload of SE Events to the Data Warehouse • VR 12 (SPP #12): Only Public Districts Required to Report and Certify SPP Indicator #12 • Requires upload of SE Events to the Data Warehouse • VR 14: ALL Public Districts Need to Report and Certify • Requires upload of SE Events to the Data Warehouse 31

Other Certified PD Reporting Deadline to Certify – August 2, 2019 • PD 8

Other Certified PD Reporting Deadline to Certify – August 2, 2019 • PD 8 Suspension Data: All Public and Charter Schools must report • Data does not populate through SIRS, and is entered into the PD Data System by the SPED department • Data can be hand entered • Data can be sent via FTP from Frontline Maintenance area RECOMMENDATION: Starting July 1 – District Data Coordinator should share ALL suspension data with SPED department: • SPED needs to confirm number of suspension days that may exist for students with disabilities being tracked in more than one system • SPED needs to include the totals for non-disabled suspended students when reporting for the PD 8 32

PD ‘End of Year’ Reporting via SIRS REMINDER: Level 2 repository FREEZES on 8/23/19

PD ‘End of Year’ Reporting via SIRS REMINDER: Level 2 repository FREEZES on 8/23/19 to all demographic, enrollment, program service (including type of disability), assessment (COSF), and SE Snapshot data. • You must have this data loaded into Level 0 by Thursday 8/23/19 for the L 2 deadline to populate the data into the PD site. • SE EVENTS is the only Special Education data that can be uploaded to Level 0 after Level 2 freezes on 8/23/19. 33

Congratulations!!! 34

Congratulations!!! 34

Upcoming PD • New District Data Coordinator Series 2019 -2020 school year • Dates

Upcoming PD • New District Data Coordinator Series 2019 -2020 school year • Dates TBD • EOY DDC Data Verification Drop-in Sessions • July 23 rd, 25 th, & 30 th • August 1 st, 6 th, 8 th • Times would be 8: 00 -10: 00 AM and 1: 00 -3: 00 PM each day. • We will send out sign-up info and details early July 35

Questions? Thank you for coming!

Questions? Thank you for coming!