Data Collection Branch Automated Export System AES Response

Data Collection Branch Automated Export System (AES) Response Messages

Today’s Presenter Adam Nave Data Collection Branch – International Trade Management Division 2

Topics • AES Process Flow • Automated Export System Trade Interface Requirements (AESTIR) • AES Responses – Examples of common response messages – Proper action for each response message 3

Current AES Process Flow 4

Automated Export System Trade Interface Requirements (AESTIR) Appendix A – Commodity Filing Response Messages • • • Response Code Narrative Text Severity Reason Resolution https: //www. cbp. gov/trade/aestir/appendices 5

AES Responses 6

Common Fatal Errors Fatal Error Messages • Response Code: 120 (Carrier Unknown) • Response Code: 170 (Air Waybill Format) • Response Code: 130 (Port of Export Must Be a Vessel Port) Supplemental Message • Response Code: 970 (Shipment Rejected; Resolve & Retransmit) 7

Fatal Error Code: 120 8

Fatal Error Code: 170 9

Fatal Error Code: 130 10

Proper Action for Fatal Errors • Filers are required to correct – FTR 30. 9 • Must be corrected for a valid AES ITN – Predeparture filers must correct prior to exportation • Refer to Appendix A of AESTIR documentation on CBP’s website https: //www. cbp. gov/trade/aestir/appendice s 11

Common Compliance Alerts • Response Code: 700 (Shipment Reported Late; Opt 2) • Response Code: 702 (Line Activity Add Post Departure) Supplemental Messages • Response Code: 973 (Shipment Added; Compliance Alert) • Response Code: 977 (Shipment Replaced; Compliance Alert) 12

Compliance Alert: 700 13

Compliance Alert: 702 14

Proper Action for Compliance Alerts • Compliance Alerts cannot be corrected • Common Causes: – Late Filing – Changing critical shipment information after export date – Submitting shipment with incorrect export date • Account for all compliance alerts with documentation 15

Knowledge Check AESTIR Appendix ___ provides the reason and the resolution for every response message generated by the Automated Export System. A. A B. D C. F D. Q 16

Warning Message: 341 Narrative Text: ULT CONS MUST BE REPORTED WITHIN 4 DAYS Severity: WARNING Proprietary Record ID/Data Elements: Input SC 1 Record/Estimated Date of Export; Input N 01 Record/Party Type, To Be Sold en Route Indicator X. 12 Segment ID/Data Elements: DTM 01; DTM 02; N 1 segment; for N 101 = CN Reason: The Party Type is C for Ultimate Consignee and the To Be Sold en Route Indicator is reported as Yes. Resolution: Incomplete ultimate consignee information may be declared on an EEI when a ‘To Be Sold en Route’ declaration has been made. However, the actual ultimate consignee must be declared within 4 days of the Estimated Date of Export. Verify, correct, and retransmit. 17

Proper Action for Warning Messages • Sold En Route Shipments • Ultimate Consignee not known at time of export • Must be corrected within 4 days 18

Common Verify Messages Compliance Alerts • Response Code: 8 VW (Value/Shipping Weight Out of Range) • Response Code: 8 L 1 (Value/Quantity 1 Out of Range - Low) Supplemental Messages • Response Code: 972 (Shipment Added; Must Verify) • Response Code: 976 (Shipment Replaced; Must Verify) 19

Verify Message: 8 VW Narrative Text: VALUE/SHPING WGT OUT OF RANGE Severity: VERIFY Proprietary Record ID/Data Elements: Input CL 2 Record/Schedule B/HTS Number, Value of Goods, Shipping Weight X. 12 Segment ID/Data Elements: L 1301; L 1302; L 1305; L 1306; L 1310; L 1311 Reason: For the reported Schedule B/HTS Number, the Value of Goods/Shipping Weight ratio is outside of the expected range. Resolution: Census has determined that for the particular Schedule B/HTS Number declared, the value of the goods divided by the shipping weight should fall within a certain parameter based on historical statistical averages for that goods. Ratios outside this established parameter might indicate either a keying error or misclassification of the product. The filer should verify that the product is classified in the proper Schedule B/HTS Number. Verify the Value of Goods reported, checking conversion from foreign currency to whole US dollars. Verify the reported gross shipping weight, checking that the proper metric unit of measure (kilograms) is used and verifying any conversions made to metric units such as pounds or tons to kilograms. Any reporting errors must be corrected and retransmitted. If the line item is verified correct as reported, no action is necessary. 20

Verify Message: 8 L 1 Narrative Text: VALUE/QUANTITY 1 OUT OF RANGE LOW Severity: VERIFY Proprietary Record ID/Data Elements: Input CL 2 Record/Schedule B/HTS Number, Value of Goods, Quantity (1) X. 12 Segment ID/Data Elements: L 1301; L 1302; L 1304; L 1305; L 1306 Reason: For the reported Schedule B/HTS Number, the Value of Goods/Quantity (1) ratio is outside of the expected range. The ratio is too low. Resolution: Census has determined that for the particular Schedule B/HTS Number declared, the value of the goods divided by the first quantity should fall within a certain parameter based on historical statistical averages for that goods. Ratios outside this pre-determined parameter might indicate either a keying error or misclassification of the product. The filer should verify that the product is classified in the proper Schedule B/HTS Number. Verify the Value of Goods reported, checking conversion from foreign currency to whole US dollars. Verify the Quantity (1) reported, checking that the proper metric unit of measure is used and verifying any conversions made to metric units such as pounds to kilograms. Any reporting errors must be corrected and retransmitted. If the line item is verified correct as reported, no action is necessary. 21

Proper Action for Verify Messages • Review data thoroughly • If data is correct, no further action is necessary • If data is incorrect, correct and retransmit 22

Informational Message: 591 23

Proper Action for Informational Messages • Non-critical notification to the filer • Follow Informational message instructions • No AES action is required 24

Knowledge Check In sold en route shipments, the ultimate consignee information must be corrected within __ days after the export date. A. 2 B. 4 C. 5 D. 10 25

Additional Resources ACE AESDirect Resources Page: https: //www. census. gov/foreign-trade/aesdirect/transitiontoace. html Global Reach Blog: https: //www. census. gov/newsroom/blogs/global-reach. html International Trade Webinar Series: https: //www. census. gov/foreign-trade/outreach/index. html Trade Source Newsletter: https: //www. census. gov/foreigntrade/aes/documentlibrary/index. html#aes_newsletters 26

Contact Information • General Questions about AES & AESDirect Data Collection Branch 1 -800 -549 -0595, option 1 askaes@census. gov • General Questions about AES Training and Outreach Trade Outreach Branch 1 -800 -549 -0595, option 5 itmd. outreach@census. gov 27

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Questions 29