DAC DA Training District Assessment Coordinators District Assessment

DAC & DA Training District Assessment Coordinators & District Assessment Staff Training for SY 19 -20 Office of Superintendent of Public Instruction Chris Reykdal, State Superintendent

WCAP Portal • https: //wa. portal. airast. org/ • Choose the Test Coordinator user card. • Choose the Test Coordinator Resources card. • Choose the Modules folder. • Scroll down to the New DA & DC Training section. | Assessment & Student Information 8/23/2019 | 2

Educational Data System (EDS) • https: //eds. ospi. k 12. wa. us/ • Login • Select “My Applications” • Select “Washington Assessment Management System (WAMS)” • Choose “File Downloads” from the top row. • Choose “ 2020 Administration” from list on left. • #5 Administration Training Resources (Not ADA Compliant) • DC and DA Training Webinar Series | Assessment & Student Information 8/23/2019 | 3

Vision: All students prepared for post-secondary pathways, careers, and civic engagement. Mission: Transform K– 12 education to a system that is centered on closing opportunity gaps and is characterized by high expectations for all students and educators. We achieve this by developing equity-based policies and supports that empower educators, families, and communities. Values: • • Ensuring Equity Collaboration and Service Achieving Excellence through Continuous Improvement Focus on the Whole Child

Division of Assessment & Student Information From Superintendent Reykdal’s priorities (2017): “Assessments are an important tool for measuring a student’s progress and the progress of the system as a whole. We need meaningful assessments, but we should not use them as a tool to hold students back or punish educators. Rather, we should be using statewide assessments to evaluate the education system and create pathways for students to grow in subject areas where they are struggling. ”

Goals/Objectives • Introduce OSPI staff connected to the assessment programs • Provide a grounding in the assessments within the system • Provide a walk-through of the movement of data through the testing cycle • Provide answers to the most immediate, “how do I do [this]? ” for the start of the new school year. | Assessment & Student Information 8/23/2019 | 6

Format • Topic #1 • Participants add questions to Q&A box ~ 5 minutes • Staff answers questions ~ 5 minutes • Repeat for each topic | Assessment & Student Information 8/23/2019 | 7

WCAP Staff Washington Comprehensive Assessment Program

WCAP Staff: The faces behind the voices • Management team • Development • Operations • Select Assessments • Student Information • Achievement Data • Special teams | Assessment & Student Information 8/23/2019 | 9

Mike Middleton Katie Weaver Randall Deb Came Troi Williams Management Lance Sisco Anton Jackson Christopher Hanczrik | Assessment & Student Information 8/23/2019 | 10

Dawn Cope Terese Otto Serena O’Neill Anton Jackson Shelley O’Dell Development Linda Rebitzer Kara Todd Korey Peterson Jacob Parikh Jessica Cole | Assessment & Student Information 8/23/2019 | 11

Christopher Hanczrik Jenna Keller Susan Seegers Operations Tony Wilson Kimberly De. Rousie | Assessment & Student Information 8/23/2019 | 12

Mike Middleton Leslie Huff Alysia Hartsell Toni Wheeler Select Assessments Clarisse Leong Lesley Klenk | Assessment & Student Information 8/23/2019 | 13

Shelby Johnson Katie Weaver Randall Student Information Justin Ward Not Pictured: Ashley Colburn Kyla Vetter Keleen Crawford Julie Hoff Donna Holmquist Shelby Johnson Luosha Diao Ruth Sanders Kyla Vetter Adam Villani Ruth Sanders | Assessment & Student Information 8/23/2019 | 14

Lance Sisco Achievement Data Morgan Sampson Not Pictured: Jeff Whitehill | Assessment & Student Information 8/23/2019 | 15

Amber Havens Karma Hugo Ellen Mathews Special Team: Early Learning | Assessment & Student Information 8/23/2019 | 16

Dennis Small Special Team: Educational Technology | Assessment & Student Information 8/23/2019 | 17

The “A” in WCAP Six assessments in the Washington Comprehensive Assessment Program (WCAP)

Assessment names • Washington Kindergarten Inventory of Developing Skills (Wa. KIDS) • English Language Proficiency Assessment for the 21 st Century (ELPA 21) • WIDA Alternate ACCESS for ELLs (WIDA Alternate ACCESS) • Smarter Balanced Assessment System (Smarter Balanced) • Washington Comprehensive Assessment of Science (WCAS) • Washington Access to Instruction & Measurement (WA-AIM) • National Assessment of Educational Progress (NAEP) | Assessment & Student Information 8/23/2019 | 19

Key for next slides: Test name Accommodated test Testforms: Logo paper-pencil tests for students Team Photowith the need documented in their IEP or 504 plan. • What is Assessed: standards or goal • Grade Level: grade level of tested students • Population: all students or a specific group • When and Type: season, SUMMATIVE and/or something else • Primary Mode: online, paper, other • Vendor: | Assessment & Student Information 8/23/2019 | 20

Washington Kindergarten Inventory of Developing Skills • What is inventoried: 6 areas of developing skills • Grade Level: Kindergarten • Population: All students • When: Fall • Mode: Observational • Vendor: GOLD by Teaching Strategies | Assessment & Student Information 8/23/2019 | 21

English Language Proficiency Assessment for the 21 st Century • What is assessed: English language proficiency • Grade Levels: K– 12 • Population: English language learners • SCREENER: Upon enrollment to determine ELD program eligibility • SUMMATIVE: Each winter to monitor progress and determine ELD program exit eligibility • Primary Mode: Online • Vendor: AIR | Assessment & Student Information 8/23/2019 | 22

WIDA Alternate ACCESS for ELs • What is assessed: English language proficiency • Grade Levels: K-12 • Population: English language learners with significant cognitive disabilities • SCREENER: ELPA 21 is the only Screener • SUMMATIVE: Each winter to monitor progress • Mode: Paper-pencil • Vendor: DRC | Assessment & Student Information 8/23/2019 | 23

Smarter Balanced Assessment System • What is assessed: Washington State K-12 Learning Standards in ELA & Math • Grade Levels: 3– 8 and 10 • Population: All students • INTERIM: Anytime; to inform instruction. • SUMMATIVE: Each spring; online to monitor progress towards college and career readiness by the end of high school. • Primary Mode: Online • Vendor: AIR | Assessment & Student Information 8/23/2019 | 24

Washington Comprehensive Assessment of Science WCAS • What is assessed: Washington State 2013 K-12 Science Learning Standards • Grade Levels: 5, 8, and 11 • Population: All students • SUMMATIVE: Each spring; to monitor success with grade-band learning expectations in Science. • Primary Mode: Online • Vendor: AIR | Assessment & Student Information 8/23/2019 | 25

Washington Access to Instruction & Measurement WA-AIM • What is assessed: Washington State K-12 Learning Standards in ELA, Math, & Science • Grade Levels: 3– 8 and high school • Population: Students with the most significant cognitive disabilities. • SUMMATIVE: Spring administration with a fall retake opportunity for graduation • Mode: Performance tasks • Vendor: DRC | Assessment & Student Information 8/23/2019 | 26

National Assessment of Educational Progress • What is Assessed: Civics, math, reading, science, technology engineering literacy, U. S. history, and writing • Grade Level: grades 4, 8, and 12; or age-based for 9 -, 13 -, and 17 -year olds • Population: A representative sample (state or national) • When: Winter • Primary Mode: Tablet, paper • Vendor: Westat | Assessment & Student Information 8/23/2019 | 27

Visit the new OSPI website • www. k 12. wa. us • Hover on Student Success in the green bar across the top. • Choose Testing from the list that appears. • Choose State Assessments from the list on the left. • • • Assessment of Kindergarten Readiness (Wa. KIDS) Washington Comprehensive Assessment of Science Smarter Balanced Assessment for Students with Cognitive Disabilities (WA-AIM) English Language Proficiency | Assessment & Student Information 8/23/2019 | 28

Data Flow for the Testing Cycle

Data: Before testing • Comprehensive Education Data and Research System (CEDARS) • Student records sent from district to state: • Districts send data to CEDARS on a locally-determined cycle beginning as early as August 15 • Districts must submit data at least monthly | Assessment & Student Information 8/23/2019 | 30

Data: Before testing • Student records sent from state to vendor • Student records sent to AIRs Test Information Distribution Engine (TIDE) from CEDARS nightly • WAMS directs traffic and handles outlier cases • Assign students to WA-AIM and WIDA Alt-Access • Creating alternate test sites • Sending individual student records to TIDE between CEDARS submissions • Wa. KIDS is different – districts load students directly | Assessment & Student Information 8/23/2019 | 31

Testing Happens • Operations • Development • Select Assessments • Technology • Wa. KIDS | Assessment & Student Information 8/23/2019 | 32

Data: Initial reporting • Students’ scores returned in vendor-managed tools • Wa. KIDS in Teaching Strategies GOLD • Smarter Balanced, WCAS, and ELPA 21 in ORS (AIR) • WA-AIM in e. Direct/INSIGHT (DRC) • WIDA Alt-ACCESS in WIDA AMS (DRC) | Assessment & Student Information 8/23/2019 | 33

Data: Initial reporting • Vendor managed tools do not have the same aggregation rules as our state and federal accountability metrics business rules • Great for retrieving scores and sharing with students and families • Great for sharing with teachers • Not great for predicting what OSPI will report as official school and district results | Assessment & Student Information 8/23/2019 | 34

Data: Accountability reporting • OSPI merges general and alternate assessments with CEDARS enrollment data – “Final Score File” • “Make a list of all enrolled kids and their testing expectations, and start matching data from the assessment to those expectations” • OSPI loads final score file to EDS systems • Washington Query, CAA/CIA, WAMS File Downloads • Target: At least two weeks prior to State Report Card launch each year | Assessment & Student Information 8/23/2019 | 35

Data: Accountability reporting • OSPI publishes Washington State Report Card • State law requires spring assessment data be published no later than September 10 each year • Routine, periodic updates with other facts and data | Assessment & Student Information 8/23/2019 | 36

2019 End of Year Reporting • August 22 nd – Data became available in EDS, all grades and subjects • CAA/CIA • WA Query • WAMS File Downloads • Report Card Preview in Tableau Secure in EDS also August 22 nd • Accountability Data (Lance’s team) working on ‘How to Access’ resources | Assessment & Student Information 8/23/2019 | 37

Supporting Documents WCAP Portal, Test Coordinators Resources folder • Assessment Coordinator “Quick Start Guide” • Student Records Management for Assessment and Accountability User Guide | Assessment & Student Information 8/23/2019 | 38

Break for questions: Data flow • Use the Q&A box | Assessment & Student Information 8/23/2019 | 39

How do I…help teachers look at data from the spring?

AIR System User Setup-Returning • Returning Users (with same email address as previous year) • Go to WCAP login screen (New URL: wa. ) • Recommend using TIDE for this: wa. tide. airast. org • Click “First Time Login This School Year? ” • Follow instructions • If your district changed the email address for everyone | Assessment & Student Information 8/23/2019 | 41

AIR System User Setup-New users • DC Roles created by State level users • All other accounts can be created locally • New user will get authentication email • “Must” respond within 15 minutes… • …However, the email contains a link to click to get a new email if you don’t get around to it in the first 15 minutes. | Assessment & Student Information 8/23/2019 | 42

Getting Kids into TIDE • CEDARS Go-Live: August 15 th • No “Bulk Upload To Tide” • WAMS “Send Student To TIDE” currently available • NEW: “delete student from TIDE” function • Requires student to have SSID, full CEDARS record not required | Assessment & Student Information 8/23/2019 | 43

Log in to TIDE • New URL: wa. tide. airast. org • The Test Administrations have been collapsed into one administration for this year: WCAP School Year 2019 -2020. • A specific administration only needs to be selected for additional orders. | Assessment & Student Information 8/23/2019 | 44

Create Rosters • Directions in TIDE User Guide • Section Managing Rosters (pages 62 -66) • Manually create rosters • Bulk upload of rosters (page 66) | Assessment & Student Information 8/23/2019 | 45

Online Reporting System • Visit the WCAP Portal page: https: //wa. portal. airast. org/ • Click on “Test Coordinators (School & District)” or “Test Administrators (Teachers & TAs)” card • Click on Online Reporting System card • Select Score Reports | Assessment & Student Information 8/23/2019 | 46

Online Reporting System: Homepage • Choose which test results: Test drop down • Choose the school year the test was administered in: Administration drop down • Choose a group of students: • Scores for students who were mine at the end of the selected administration • Scores for my current students • Scores for students who were mine when they tested during the selected administration | Assessment & Student Information 8/23/2019 | 47

Security • Test Administrators may have inadvertently seen test content and student responses in the normal course of testing. • The questions on the tests, and how students responded to them is not something to discuss. • The security paperwork TAs signed in the spring is still in effect when looking at student scores the following fall. | Assessment & Student Information 8/23/2019 | 48

Learning Standards • Teachers should concentrate on the learning standards • Reinforce the assessment is one measure of student learning of the standards • Questions about how scores are derived? • Understanding Smarter Balanced Assessment Scores • Understanding WCAS Score Reports | Assessment & Student Information 8/23/2019 | 49

Break for questions: Spring test scores 2 • Use the Q&A box | Assessment & Student Information 8/23/2019 | 50

How do I…prepare for fall testing?

Celebrate!! • There is no fall Smarter Balanced high school retake • There will be Smarter Balanced retake options in the spring, for students who want to use it as their graduation pathway • Fall testing = ELPA 21 Screener, Wa. KIDS, WA-AIM retake, and the start of use of Smarter Balanced Interim Assessments | Assessment & Student Information 8/23/2019 | 52

How do I…prepare for ELPA 21 screener?

ELPA 21 Screener—open and ready • All potential English learners must be screened and receiving services (if eligible) by their 10 th day of enrollment. • Students must have an SSID or Temporary ID in order to test. • A bulk option to convert temporary IDs to SSIDs in TIDE will be available this year. | Assessment & Student Information 8/23/2019 | 54

Screener Training • TA Training for ELPA 21 Screener test administrators is available on Moodle Screen • Recorded webinar • Quiz • Registration • DACs can find lists of trained TAs on WAMS. These lists will generally be updated weekly through September and then as needed. | Assessment & Student Information 8/23/2019 | 55

Two Available Trainings this fall 1. An introduction to the ELP standards and ELPA 21 annual assessment and how to use assessment results in the classroom. This training will be a full day intended for content teachers who are interested in better serving their ELs. 2. An in-depth approach to integrating assessment data in instructional planning across the curriculum. This training is intended to build on the first. | Assessment & Student Information 8/23/2019 | 56

ELPA 21 Annual K-1 Writing Supplements • In the 2019 -2020 administration year, the Kindergarten and Grade 1 writing supplements will no longer be a part of the ELPA 21 Annual testing experience. | Assessment & Student Information 8/23/2019 | 57

ELPA 21 Screener Supporting Materials • WCAP Portal >ELPA 21 Resources • “User Guides and Manuals” folder > Administration Manuals and Documents sub-folder • SCREENER: Speaking Scoring Document • SCREENER: TAM | Assessment & Student Information 8/23/2019 | 58

How do I…prepare for Wa. KIDS?

Overview of Roles & Responsibilities | Assessment & Student Information 8/23/2019 | 60

Wa. KIDS: New for 2019 -20 • Updated Wa. KIDS Quick Start Guide (QSG) • Contact Wa. KIDS office if you have not received the 2019/20 version. | Assessment & Student Information 8/23/2019 | 61

Wa. KIDS: New for 2019 -20 2 • 9000 Early Childhood Education Assistance Program (ECEAP) Data • Children who were in ECEAP preschool programs last year will have prior years data in GOLD • These students will appear as transfer students during initial upload • WAMS transfer application will be used to move them into classes | Assessment & Student Information 8/23/2019 | 62

August Tasks: All instructions found in QSG • Clean up • Set up • Upload Children | Assessment & Student Information 8/23/2019 | 63

Clean Up • Delete Classes: • Click on Classes and a list of all classes populate | Assessment & Student Information 8/23/2019 | 64

Clean Up: Searching users | Assessment & Student Information 8/23/2019 | 65

Clean Up: Disabling users | Assessment & Student Information 8/23/2019 | 66

Set Up: Adding classes • Remember proper naming functions | Assessment & Student Information 8/23/2019 | 67

Set Up: Adding users (Administrators ONLY) • Please DO NOT add Teachers • Always do a search first | Assessment & Student Information 8/23/2019 | 68

Upload Children: Import template location WAMS file path: • WAMS -> File Downloads-> 2020 Administration-> Wa. KIDS-> Materials and Resources-> All Districts Wa. KIDS Import Template. csv | Assessment & Student Information 8/23/2019 | 69

Upload Children: Import template location TS GOLD | Assessment & Student Information 8/23/2019 | 70

Importing into GOLD | Assessment & Student Information 8/23/2019 | 71

Import Results | Assessment & Student Information 8/23/2019 | 72

Transferring Children Already in GOLD “Child Already Exists” Error: Use WAMS Transfer Application | Assessment & Student Information 8/23/2019 | 73

What’s Right Around the Corner • Administrator Training • A new canvas course for Administrators will be available the last week in August. To register, contact Early Learning Office at OSPI. • Kindergarten Implementation Support • A new canvas course is open for teachers who would like direct support from OSPI year round. Great place for tips, ideas and more. • Late Hire Training • For teachers hired after the first day of school, they are eligible to attend our late hire trainings. A list will be available after September 1. | Assessment & Student Information 8/23/2019 | 74

Break for questions: ELPA 21 or Wa. KIDS 3 • Use the Q&A box | Assessment & Student Information 8/23/2019 | 75

How do I…prepare for WA-AIM?

e. DIRECT shift to INSIGHT OLD- Horizontal Format New- Vertical Format | Assessment & Student Information 8/23/2019 | 77

High Level Actions 1) Confirm students for fall retakes in e. Direct/Insight q Grade 11 or 12 who did not meet ELA and/or math CIA Graduation Cut-Scores on previous HS WA-AIM. q Missing or new students- contact Toni Wheeler @ 360 -725 -4970 2) Identify teachers to attend in-person WA-AIM training 3) Begin identifying students for spring administration q Register in WAMS | Assessment & Student Information 8/23/2019 | 78

Confirm Students for Fall Retakes • WA-AIM eligible 11 th and 12 th graders who have not met their ELA and/or Math CIA e. Direct/Insight>Student Management>Manage Students>Fall 2019 WA-AIM High School Retakes (Administration dropdown)>Find Students Call Toni (360 -725 -4970) for manual additions of students | Assessment & Student Information 8/23/2019 | 79

Identify Teachers for WA-AIM In-Person Trainings ESD 189 (Anacortes): September 24 and 25 -registration ESD 113 (Tumwater): October 2 - registration ESD 123 (Pasco): October 7 - please check ESD website ESD 171 (Wenatchee): October 8 - registration ESD 105 (Yakima): October 9 - registration ESD 101 (Spokane): October 10 - please check ESD website ESD 112 (Vancouver): October 16 - please check ESD website ESD 114 (Bremerton): October 23 - registration ESD 121 (Renton): November 20 - registration | Assessment & Student Information 8/23/2019 | 80

Identify and Register Students for Spring WA-AIM Education Data System (EDS)>My Applications>Washington Assessment Management System (WAMS)>Pre-ID> Test Registration Students Receiving Services *Filter by Grade and Student Group (IEP) | Assessment & Student Information 8/23/2019 | 81

How do I…prepare for Smarter Balanced Interim Assessments?

Get TAs and students into AIR systems • Follow the directions in slides 41 and 42 for getting TAs access to TIDE and ORS. This also gives them access to AVA, the TA Interface, and AIR Ways reporting. • Follow the directions in slides 45 for rostering students to their current teacher. | Assessment & Student Information 8/23/2019 | 83

Getting to Know You… • Interim Assessment Overview document • Assessment Viewing Application (AVA) • View the actual questions on the interims • Inform decisions on which interims to use and when • AVA Supports on the WCAP Portal: • User Guide • Training Module • Reminder: Interims are teacher- and student-facing resources • Use the Practice Tests or Training Tests for public communications | Assessment & Student Information 8/23/2019 | 84

Getting to Know All About You… • Handscoring: • Done by local educators • Required for performance tasks, ICAs, and many ELA interims • Teacher handscoring materials in TIDE • Look under the General Resources drop-down menu | Assessment & Student Information 8/23/2019 | 85

Upcoming Training • Title: Navigating the Testing Portal for Interim Assessments • Date/Time: September 25, 3: 30– 4: 30 pm • Description: A teacher’s guide to finding what you need in the Washington Comprehensive Assessment Program portal to facilitate Interim Assessments, as well as where to find resources and results. • Please help us spread the word to teachers! • Registration link | Assessment & Student Information 8/23/2019 | 86

Final questions • Use the Q&A box • What do you want more training about? | Assessment & Student Information 8/23/2019 | 87

Thank you! • Congratulations and welcome to the new school year. The OSPI team is here to support you and your work for a very successful 2019 -20 school year!! | Assessment & Student Information 8/23/2019 | 88