D 6110 Youth Exchange Program Orientation Program for

D 6110 Youth Exchange Program Orientation Program for Host Families, Counselors and Club Youth Volunteers Welcome Rotary Youth Exchange -- The Experience of a Lifetime

First things First The Goal Making World A Better Place Building peace, one student at a time. Thank you for your participation !!! Rotary Youth Exchange -- The Experience of a Lifetime

Purpose of Orientation • To become familiar with the goals of the Rotary Youth Exchange Program • To learn the Roles of those involved in the Youth Exchange Program • Learn procedures of the Program • Get the year off to a good start! Rotary Youth Exchange -- The Experience of a Lifetime

Orientation Topics I. Rotary International II. YE Experience • Expectations *** Roles *** Responsibilities • Families, students, clubs III. Challenges for the Student • Arrival and settling in. Expectations of the student • Insurance, Finances, Travel, School • Rotary involvement – • Activities and calendar IV. Problem Solving and Creating Success • Support system • Student Protection Policy V. Other Policies / Calendar / Activities / Trips Rotary Youth Exchange -- The Experience of a Lifetime

Part 1. Rotary and the Rotary Youth Exchange Program Rotary Youth Exchange -- The Experience of a Lifetime

What is Rotary? Rotary is a global network of 1. 2 million neighbors, friends, leaders, and problem-solvers who see a world where people unite and take action to create lasting change – across the globe, in our communities, and in ourselves. • Solving real problems takes real commitment and vision. For more than 110 years, Rotary's people of action have used their passion, energy, and intelligence to take action on sustainable projects. From literacy and peace to water and health, we are always working to better our world, and we stay committed to the end. Rotary Youth Exchange -- The Experience of a Lifetime

What We Do • Rotary members believe that we have a shared responsibility to take action on our world’s most persistent issues. Our 35, 000+ clubs work together to: • Promote peace • Fight disease • Provide clean water, sanitation, and hygiene • Save mothers and children • Support education • Grow local economies Rotary Youth Exchange -- The Experience of a Lifetime

Motto • “Service Above Self” • Rotary Youth Exchange is but one program in the Rotary World Rotary Youth Exchange -- The Experience of a Lifetime

The Four Way Test – Is it the TRUTH? – Is it FAIR to all concerned? – Will it build GOOD WILL and better friendships? – Will it be BENEFICIAL to all concerned? This is the Guiding Principle for all of the decisions and all activities of the Rotary Youth Exchange Program Rotary Youth Exchange -- The Experience of a Lifetime

District 6110 – 4300 members – Corners of four states (Oklahoma, Arkansas, Kansas, and Missouri) – 79 clubs Average Youth Exchange Participation • +/- 10 inbound and outbound Rotary Youth Exchange -- The Experience of a Lifetime

Purpose of the RYE Program • Provide high school students an opportunity to spend a year studying in another country, learning the language, discovering the culture, developing skills and maturity • Bring the world into our local communities through new friendships • Promote Rotary’s goal of world peace and understanding, one person, one exchange at a time Rotary Youth Exchange -- The Experience of a Lifetime

Benefits of RYE • Exchange students unlock their true potential to: • Develop lifelong leadership skills • Learn a new language and culture • Build lasting friendships with young people from around the world • Become a global citizen Rotary Youth Exchange -- The Experience of a Lifetime

RYE Students “During my year in Brazil, I was a representative of Australia, of my family, and of Rotary. Doing something bigger than yourself, it humbles you. ” – Joel Jackson, former RYE student, Australia “Before, I would never be able to make a conversation with a person I didn’t know. Now, I can proudly say it isn’t like that anymore. I can go up to people. I have become more open, more mature. ” Varda Shah, former Youth Exchange student from India Rotary Youth Exchange -- The Experience of a Lifetime

The RYE Program • 8, 000 exchange students per year • Open to children of Rotarians and non-Rotarians alike • Operated completely by volunteer Rotarians • Operates under jurisdiction of the US State Department and Rotary International • Accredited by CSIET – Council on Standards for International Educational Travel Rotary Youth Exchange -- The Experience of a Lifetime

Part 2. The RYE Experience: Expectations, Roles and Responsibilities Rotary Youth Exchange -- The Experience of a Lifetime

Keys to the YE Experience Home Family Friends YE Counselor Club YEO Host Families Rotary Youth Exchange -- The Experience of a Lifetime

General Roles • District and Region YE Team – Oversight of program; district and SCRYE activities; interventions • Club YEO, Local Coordinator and YE Committee – Select students – Select host families and counselors – Handle processes • Counselor – Advocate of the student • Host Family – Home away from home; the family away from family Rotary Youth Exchange -- The Experience of a Lifetime

Your District YE Inbound Team • Todd Jenkins and Danny Mitchell – District 6110 co-Youth Exchange Officers • Trisha Kerkstra , Marissa Byler, Mike Gately -District Inbound Team • Duff Weddle, Rodney Arnold -District Outbound Coordinators • Vicki Lombari – District Administrator & Database Admin • Yume Rudzinski – STEP Coordinator • See website for contact info and other members • ARO: Cindy Harrison 480 -262 -1897 cehaz@cox. net Rotary Youth Exchange -- The Experience of a Lifetime

Expectations of the District Team Roles • Support for the local clubs • District-wide and region-wide activities • Program accountability – To RI, DOS, SCRYE • Support for the Students Rotary Youth Exchange -- The Experience of a Lifetime

Expectations of Host Clubs • Communicate with and Support Host families • Communicate and be intermediaries to schools • Transportation for “special events” – District and regional YE activities (orientation, District Conference, SCRYE, etc. ) – Club activities • Organize ways for club to be involved – Ensure participation in club activities – Remind student of district activities – Coordinate with host parents to reduce work and transportation load – Get student to Rotary Club once a month Rotary Youth Exchange -- The Experience of a Lifetime

Expectations of Host Clubs • • Provide Counselor and Local Coordinator Help with school issues during year Find suitable host families Counselor arranges transition to new host family Greet student at aiport, ensure student has return ticket Maintain student’s Emergency funds Supply monthly allowance Available 24/7/365 for support Rotary Youth Exchange -- The Experience of a Lifetime

Club Contact to Student & to Host Family • Club Counselor contact student and family at least once a month and log contact in database • Local Coordinator must visit host home in person within first 2 months and make monthly contact thereafter (with family and student) • 2 nd Visit to host family – someone other than local coordinator must contact host family once within first 60 days of student in home and log into database (HF -3) Note: E-mail or phone contact will suffice for local coordinator after the first visit in person when contacting student or host family. Note: Host families should notify the District YEO if they are not contacted by a club member at least once a month. Rotary Youth Exchange -- The Experience of a Lifetime

Volunteers in Youth Exchange • All volunteers* must be “certified**” *YE Officers, Volunteers, Counselors, Host Families, etc. ) that have extended contact with students **Reference checks, background check, orientation Local Coordinator takes DOS training/test. Local Coordinator cannot have position of trust/authority with student (i. e. also be teacher, principal, host parent) Rotary Youth Exchange -- The Experience of a Lifetime

Best Practice When your student arrives, have him/her go home with their counselor for 24 -48 hours, and then on to the first host family. It helps the counselor & student bond! Rotary Youth Exchange -- The Experience of a Lifetime

The Host Family The Core of the YE Experience Rotary Youth Exchange -- The Experience of a Lifetime

The Host Family ROLES • More than Just a Place to Stay • The “home away from home” • The “family away from family” • Make the student feel safe and part of a family • Ensuring the safety of the student • Provide guidance and assistance • Clear and frequent communication • Showing what it is like to live as an American Family Rotary Youth Exchange -- The Experience of a Lifetime

Expectations of Host Families • Provide room and board (more on this later) • Treat student like your own child – General Parental Supervision – Help with challenges (language, school, homesickness, culture shock, etc) – Provide an ear to listen, a shoulder on which to cry – Help in teenage decision making • Delegate daily responsibilities for the home – Involve the student in household chores • Assist student in finding the “right” friends • Say “No” when appropriate • Ensure students dress / present themselves appropriately Rotary Youth Exchange -- The Experience of a Lifetime

Expectations of Host Families Roles • Help the student achieve language mastery • Help student meet Rotary obligations, such as attending Rotary functions, including club and/or district meetings • Being tolerant of differences and willing to change your own ideas Rotary Youth Exchange -- The Experience of a Lifetime

Sample Family Rules • • • Be on time Stay in touch (text msg, cell phone) Curfew Do school homework No telephone after certain hour Help with chores (dishes, mowing etc. ) Use “First Night” questions Rotary Youth Exchange -- The Experience of a Lifetime

Best Practice Club- Get the Host Mom & Dad on speed dial on your phone. Texting is a great way to touch base on many things. Family- Get the Club Counselor and YEO on speed dial on your phone. Do it now while you are all here at Orientation. Rotary Youth Exchange -- The Experience of a Lifetime

Arrival and Settling In • Welcoming your student – Notify Rotary & Family of any flight changes – Welcome Photo at Airport- put in database – Assist with lost baggage reports • • • First Night Questions Host a welcome party School arrangements Introduce student to family & friends Encourage their involvement – Do not let them retreat to their room Rotary Youth Exchange -- The Experience of a Lifetime

Being 1 st/2 nd/Last Host Family • First Host Family – Excitement – everything is new – Culture shock – major adaptations – Language struggles – School arrangements with counselor help – Vaccinations (counselor helps) – Often the closest bonds – Set the standards for the year Rotary Youth Exchange -- The Experience of a Lifetime

Being 1 st/2 nd/Last Host Family • Second (or Third) Host Family – – Transition issues New rules and family practices Language and culture begin to “click” Homesickness/Holidays • Last Host Family – – Comfortable with language and culture Big events: prom, graduation, departure Discipline issues (act like teenagers) Preparing for separation Rotary Youth Exchange -- The Experience of a Lifetime

Host Families • Length of Stay – Approximately 3 -4 months Aug – Nov; Nov – Mar; Mar – Jun • Involvement of Counselor and YEO – Ask us for help! – Keep Rotary informed • Changes in Schedules/family culture/diet/lifestyle Rotary Youth Exchange -- The Experience of a Lifetime

Transitions The Host Family Cycle for all Families ØNew Guest - and Excitement ØVisitor – and homesickness ØFamily Member – and routine ØLeaving “their family” - time to go The goal is to move from Guest to Family quickly and understand that there will be a “right time” for the student to leave Rotary Youth Exchange -- The Experience of a Lifetime

Sibling Relationships • The Good – Set the example – Be a protector and a listener – Introduce to friends & activities • The Not-so-good – – Jealousy Withdraw from family & exchange student Anger to point of harassment or physical abuse Relations can go beyond normal bounds of siblings Rotary Youth Exchange -- The Experience of a Lifetime

The YE Student in your Home • RYE is a cultural & educational exchange • Introduce, invite to faith based activities but cannot proselytize or make student attend services • The student is not – A babysitter -A housekeeper – A yard worker -A free employee Rotary Youth Exchange -- The Experience of a Lifetime

Host Family Finances • Support day to day routine expenses – Room and board – Laundry detergent, toothpaste, soap etc. – Regular family activities: movies, out to eat, family trips etc. • Extra-ordinary expenses – Clothing, dates, social $$ - student responsibility – Telephone: up to Club/student – Family vacations: only invite student if you can pay Rotary Youth Exchange -- The Experience of a Lifetime

The Counselor • Advocate and Confidant of the Student – A person on the “student’s side” • Connection to the Host Club • Interventions on behalf of the student – School – With host family • Help with arrivals and departures – Transitions between families Should be same gender Rotary Youth Exchange -- The Experience of a Lifetime

Expectations of Counselors • Maintain contact with student and family – Showing continued interest / support – Resolving problems before problems get big • Work with Club to ensure student has ID Cards: – Insurance – Rotary I. D. (gets printed from database) • Assist with Registering student at school – Work with Host Family and Club YEO • Club Communicator • Monthly Stipend, RYLA application, Club events Rotary Youth Exchange -- The Experience of a Lifetime

The Counselor Must have at least monthly contact with the student & the family. • Upload visits on database • Bring student to Rotary at least once per month Rotary Youth Exchange -- The Experience of a Lifetime

And ensures • The Student has a return airline ticket (check upon arrival) • Student has $500 emergency fund –put in safe deposit box upon arrival • Return $$ to student 2 days before they go home. Rotary Youth Exchange -- The Experience of a Lifetime

Items Rotary Counselor Should Hold for Student • • • Photocopy of student visa airline ticket, passport insurance card All should be on database Rotary Youth Exchange -- The Experience of a Lifetime

Club YEO & Local Coordinator Club YEO • Maintain the integrity of the YE program for the Club • Communicate with the LC and District YE Team • Ensures database is maintained • Be support and advocate for Host Families and Counselors • Signs guarantee form Local Coordinator • Communicate with the YEO and District YE Team • Signs home inspections • Monthly contact w/ host families, and student • In-person visit first 60 days each family Rotary Youth Exchange -- The Experience of a Lifetime

Club YEO & Local Coordinator & Counselor • LC & YEO can be same • LC & Counselor can be same • Too much to do all three Rotary Youth Exchange -- The Experience of a Lifetime

Part 3. Challenges for the RYE Student, and Considerations for the Host Family Rotary Youth Exchange -- The Experience of a Lifetime

Student Challenges Remember, RYE students, although brave to leave home for a year to study abroad, they are TEENAGERS. Rotary Youth Exchange -- The Experience of a Lifetime

YE Student Challenges Adapting to host families and new culture l Doing well in school l Homesickness l Making close friends l Speaking English l Following the rules of Rotary, the Host Country, and Host Family l Getting involved in Rotary club and community Rotary Youth Exchange -- The Experience of a Lifetime

Expectations of YE Students • • Adapt to host family Learn our language and culture Perform well in school Communicate with family, counselor, Club Represent home country and Rotary (Youth Ambassador) Participate with Rotary, school, and community Return home at end of exchange year Rotary Youth Exchange -- The Experience of a Lifetime

Expectations of Students General RYE Program Rules Students have signed agreement: • • • No Driving No Alcohol and Drugs No Smoking No serious dating (sex) No piercings or tattoos No downloading (illegal sites) No Working at a job Restricted visits from home No independent travel Care regarding phone calls, e-mails, SKYPE, FB, IM, etc. with friends Rotary Youth Exchange -- The Experience of a Lifetime

Expectations of Students General RYE Program Rules • Students signed a contract agreeing to the rules • Students were trained on the rules before they home country and at the D 6110 Inbound Orientation • Students must live by all rules, regulations, laws of the US and visa requirements Failure to abide by the rules is a reason to return home Rotary Youth Exchange -- The Experience of a Lifetime

Best Practice TALK and LISTEN • Talk about what rules they had at home and how they feel about the new rules. • What was their school like and how is our different? • What is surprising to them that they did not expect? • And so on……. Rotary Youth Exchange -- The Experience of a Lifetime

Other Rotary Expectations • Presentation to Rotary club toward end of year • Restrict travel to Rotary trips – RYE not a travel program – No personal trips to see family/friends in America – O. k. to go on trips with host family and vetted Rotarians • Take advantage of opportunities with Rotarians and families Rotary Youth Exchange -- The Experience of a Lifetime

Student’s Role as Ambassador • Students represent and portray their whole country – – By their attitude By their decisions By their appearance By their willingness to do for others • Reminders from counselor and host family are needed (gently) Rotary Youth Exchange -- The Experience of a Lifetime

Issues that Arise Rotary Youth Exchange -- The Experience of a Lifetime

Speaking English • Ensure students actively work to improve their English and communication skills – Good computer programs available – Have them read you the paper while you cook dinner – Put sticky notes on items around the house • Sometimes students speak own language – Forces others away; can be perceived as rude – Students may seek-out others of same language • Limits their opportunity to learn – You may want to speak in their language • Trade “lessons” as a means of exchange Rotary Youth Exchange -- The Experience of a Lifetime

Speaking English • Working with your student to improve – Be careful about demeaning corrections – Encourage good speaking skill and correct usage • Acknowledge good language skills • Foul Language – The *-Bombs – Discuss foul language with your student • Distinctly different cultural appropriateness of English foul language Rotary Youth Exchange -- The Experience of a Lifetime

The Telephone • Each Host Family -- Set rules for use and be clear • Landlines / Cell Phones • Calls and SKYPE to home country (family, friends) – Limiting contact with home actually helps student overcome homesickness • Ensure no phone bills • Options for student calling home – SKYPE, What’s App Rotary Youth Exchange -- The Experience of a Lifetime

Cell Phones • Good to Rotary Club to give student basic cell phone – Upgrade up to them • The cost of a cell phone and plan is generally the responsibility of the student – However, many clubs subsidize. Rotary Youth Exchange -- The Experience of a Lifetime

Computer Use Excessive time on the computer alienates student from the family and inhibits adjustment to our culture, making new friends, etc. • • Set rules for the family computer Explain no visits to pornography sites, gaming, etc. Protect personal information on home computers If student has laptop and retreats to their room, tell them laptop/phone use is only for the living room. • Limit the hours of phone/computer Rotary Youth Exchange -- The Experience of a Lifetime

Allowance • Clubs provide students with a monthly Stipend – $100 -$125 per month – For student’s expendables; entertainment, snacks, evenings out, etc. – Responsibility of Counselor or Club YEO to get this to the student – Cannot cut checks to family (only student) – Family Allowance- up to family. Room & Board, lunches, eating out is enough Rotary Youth Exchange -- The Experience of a Lifetime

Student Finances • Emergency Fund – Student brings $500 cash – Taken by Host Club upon arrival – True emergencies – medical, etc. – Must be re-funded if used; $500 balance maintained • Telephone bills assumed by student • Accountability (teen agers need advice) • Help them handle monthly budget Rotary Youth Exchange -- The Experience of a Lifetime

School** RYE is an Educational Program • Students are here on student visas – Club may share application/grades with the school – Club must send letter of introduction to school prior to student arrival • Visit ASAP with school to set schedule when student arrives • Select classes appropriate for the level/interest of student • NO Driver Education • Encourage participation in school Activities – Sports; be aware of AAA/state athletic rules – Music, Drama, Band, Foreign Language club, etc. – Interact, community clubs • Homework – Encourage good patterns of study Rotary Youth Exchange -- The Experience of a Lifetime

Expectations at School Counselor and host families work together to: • Ensure clear understanding that school credits are not earned • Students not allowed to graduate but seniors participate for the cultural experience • Remind them to say thank you to school teachers • Ensure regular class attendance and proper attention to work – Rotary will take students out of school at times – They are expected to make up work • Students must follow dress codes and all school policies Rotary Youth Exchange -- The Experience of a Lifetime

Making Close Friends • A major challenge to YE students • Help in finding clubs for student to join • Active participation is good cure for homesickness – Activities help build good friendships • Many students are not used to all of the activities of US schools – They will need your encouragement and direction • Who they pick as friends – Know your student’s friends Rotary Youth Exchange -- The Experience of a Lifetime

Student Getting Involved • Active involvement in Rotary and the community are essential to be a good ambassador – Rotary meetings • Club, District, Region – Orientations for American students – Programs to Rotary clubs – Programs to schools and clubs, community organizations • Help student to say “yes” and to be proud to be ambassador for their country and Rotary Youth Exchange -- The Experience of a Lifetime

Visits with Other Exchange Students • The tendency for YE students is to find other foreign students – Although often wonderful friends, may limit other friendships and limit an American experience – Pay attention to this and encourage your student to build friendships outside of foreign students • Rotary provides opportunities for exchange students to get together – Most often, their closest friends are their Rotary Friends – They often want to visit each other – remind them that Rotary provides the opportunities for this – Help them make American friends Rotary Youth Exchange -- The Experience of a Lifetime

Avoid and Prevent Isolation! Student Isolation can be a Big Problem Self-Isolation – They stay in their room – They spend too much time on computer – They don’t make friends Social Isolation – Help create opportunities for social interaction through school, faith based orgs, sports, et Rotary Youth Exchange -- The Experience of a Lifetime

Church/Faith Activities • Requires discussion with your student • Attending church, temple, prayer groups, religious study groups may interest the student, but may not – Encourage participation if the student is interested – However, the RYE purpose is not a religious conversion experience • Be sensitive to and respectful of other religious and faith practices of your student – A great learning experience for families and friends to share these cultural elements but you cannot make the student attend services Rotary Youth Exchange -- The Experience of a Lifetime

Very Serious Rules of Rotary Repeating ………. . • No drinking • No driving – including no drivers’ education class • No serious dating & sexual relationships – The dating “rule of thumb” • Obeying the law – No smoking – No drugs – No shoplifting, etc. QUICK WAYS FOR A STUDENT TO BE SENT HOME !!! Rotary Youth Exchange -- The Experience of a Lifetime

Medical Insurance & Care • All Inbounds Must be Insured – CISI/Bolduc policy – Plan B & Liability – Some countries have own; must be RI approved • CISI/Bolduc – Plan B – – Medical per Accident/Illness - $500 K Repatriation - $10 K Medical Evacuation - $50 K Deductible - $100 One time Rotary Youth Exchange -- The Experience of a Lifetime

Medical Insurance & Care • In the event of illness/accident – Get care- there is medical release for Rotarians and host families on the students application- so you already have permission! – Stabilize first – Call Rotary Contact: Club YEO • • The Club YEO will know procedures for information dissemination Use Host Family doctors or check with Club – Rotarian Physicians & Dentists may be option – CISI Bolduc Insurance- go to website and find docs that take this insurance- before the student gets sick…already know who you will use. Counselor- help family with this. – Insurance does not cover sports physicals! Find out price and get YEO to contact biological family to pay. Or, find Rotary doc to perform for free. • Notifying student’s family – Let Rotary contact Rotary YEO / Family in home Country – District has RYE Crisis and Emergency Management Action Plan and Director • Student pays co-pays, deductibles, bills. NOT host family or Rotary Youth Exchange -- The Experience of a Lifetime

This is what the Insurance Card looks like Rotary Youth Exchange -- The Experience of a Lifetime

Part 4. Problem Solving and Creating Success Rotary Youth Exchange -- The Experience of a Lifetime

Great Experience • But…… Problems may occur • Critical to prevent and avoid problems when possible • If problems occur, diagnose, and use correct interventions quickly • Small problems become big if not addressed quickly and properly Rotary Youth Exchange -- The Experience of a Lifetime

Problem Solving • Student / families ask for help, in this order – Host family – Club counselor – Club Youth Exchange Officer – Local Coordinator – District Youth Exchange Committee or Officer Rotary Youth Exchange -- The Experience of a Lifetime

Rotary Prepared to Help Your Community Host Families School Exchange Student / Counselor Host Rotary Club Friends in High School Host Rotary District Rotary Youth Exchange -- The Experience of a Lifetime

Support System – Club Level • • Student’s Counselor Club Youth Exchange Officer Local Coordinator Club President – District Level • In-Bound Coordinator (Trisha Kerkstra) • Youth Exchange Officers (Todd Jenkins or Danny Mitchell) • Student Protection Officer (__________) Rotary Youth Exchange -- The Experience of a Lifetime

Student Protection Policy Our Role: • Create and maintain the safest possible environment for all participants • Safeguard welfare and prevent physical, sexual, emotional or financial abuse of exchange students • Provide the means to address all concerns and indications of harassment or abuse Rotary Youth Exchange -- The Experience of a Lifetime

Student Protection Code • Do – Treat students with respect - be aware of your tone of voice & manner and their reactions – OK to touch and hug students in a way that is not intrusive/disturbing to them or observers – Ask student their comfort level with hugs- in some cultures this is not done – Control who they hang around with – Communicate (immediately) with Rotary D 6110 YEO and Student Protection Officer if there any allegations or suspicions or if you have questions Rotary Youth Exchange -- The Experience of a Lifetime

Student Protection Code • DO NOT – Engage in rough physical games including horseplay – Use physical force in any way, especially as a form of punishment – Touch an exchange student in any way that could be interpreted as intrusive or sexual – Make sexually suggestive comments, even as a joke – Spend excessive time alone with a student, this may lead to misunderstanding Rotary Youth Exchange -- The Experience of a Lifetime

Student Protection Guidelines • What to do if your exchange student tells you of Harassment and/or Abuse – Listen attentively & let him/her know it was right to tell you – Assure him/her that they are not to blame – Remain calm and make sure student feels safe – Encourage student to share with you what happened and who was involved – Make detailed notes including date & time – Don’t promise to keep secrets & explain the necessity of informing Protection Officer Rotary Youth Exchange -- The Experience of a Lifetime

Student Protection Guidelines • Keep Communications Open – Assure student that you can jointly address his/her concerns/problem With all of us working together, we can keep our exchange students safe and make this a meaningful and happy exchange experience for all of us. Rotary Youth Exchange -- The Experience of a Lifetime

Part 5. Other Policies, and RYE Activities Rotary Youth Exchange -- The Experience of a Lifetime

Student Travel Form • Written Approval from Biological Parents Required – For host family trips out of the district/state – For end-of-year East/West Tours – Not for Rotary SCRYE weekend, District Conference, Orientations THE Travel Permission Form IS ON OUR WEBSITE! WWW. 6110 STUDYABROAD. COM Rotary Youth Exchange -- The Experience of a Lifetime

D 6110 Activities and Calendar http: //www. 6110 studyabroad. com/events Fall 2018 – RED is Required • Sept 8 Inbound Orientation / Tentative date / place TBD • October 5 - RYLA Applications Due to Tracy Dean • October 18 -21 RYLA, Salvation Army Camp, Welling, OK • ______District Conference- _______ • Dec 1 - usual deadline for summer tours (sign up sooner best) Rotary Youth Exchange -- The Experience of a Lifetime

D 6110 Activities and Calendar http: //www. 6110 studyabroad. com/events Spring 2018 • • • Feb 1 – usual date Summer Tours final payment due (check websites) Jan 25 -27 SCRYE Weekend – Tulsa, OK March/April: Camp Enterprise May: Date TBD, Return Orientation, Harrison, Arkansas (tentative) June: Rotary approved tours- West Coast, USA Tour • If student is not going on one of the tours, they go home within 2 weeks of school ending. Rotary Youth Exchange -- The Experience of a Lifetime

National RYE Tours • Tours available: – South Central Ambassador Tours –West Coast www. youthexchangetours. com/ – USA Tour/Mike Hamilton www. usatour. us • Sign up as soon as possible – First come first served; these sell out! • Student pays • Prices do not include transportation to/from starting point Rotary Youth Exchange -- The Experience of a Lifetime

Important Request • Please inform Trisha Kerkstra when student moves families -Club YEO “places” student in database with new family (this keeps Student’s Name / Address / Telephone current in US SEVIS database) Rotary Youth Exchange -- The Experience of a Lifetime

The End of the Year • Leaving for home will be harder than leaving home was a year earlier • Reverse culture shock • “The more successful the exchange, the harder the re-entry” • You WILL see them again, and you will have travel opportunities unlike any you’ve experienced before. Rotary Youth Exchange -- The Experience of a Lifetime

Communication/Resources • Communicating within D 6110 – Facebook -rotary youth exchange 6110 – Email – see website: – www. 6110 studyabroad. com • District committee and resources listed here • District YE Calendar is here • SCRYE website DOS info, SCRYE conference info, etc. • DATABASE – forms, documents – (file cabinet for your student) • DOS Office of Designation Contact: Erin Garcia Responsible Officer (RO), South Central Rotary Youth Exchange – +001 512 585 8603 – Erin. Garcia 5870@gmail. com Rotary Youth Exchange -- The Experience of a Lifetime

Statement of Conduct for Working with Youth • Rotary International is committed to creating and maintaining the safest possible environment for all participants in Rotary activities. It is the duty of all Rotarians, Rotarians’ spouses, partners, and other volunteers to safeguard to the best of their ability the welfare of and to prevent the physical, sexual, or emotional abuse of children and young people with whom they come into contact. • Adopted by the RI Board of Directors, November 2002 • Adopted by SCRYE, 2004 Rotary Youth Exchange -- The Experience of a Lifetime

Summary • We have assumed the legal and moral responsibility for someone else’s children • We are here to help you and the student have a meaningful and safe year to learn and live our American culture • We cannot help if we do not know Rotary Youth Exchange -- The Experience of a Lifetime

Summary • THANK YOU !!!! – We have a great year planned – Program will not work without dedicated counselors and host families – We are more than eager to help Rotary Youth Exchange -- The Experience of a Lifetime

Topics To Be Discussed with Students at Orientation • • Review of signed rules Tour plans Ideas for Getting Involved What is means to be an ambassador Know counselor Adapting to Host family Understanding of travel rules At end of this session, show the PP on abuse that students will see Rotary Youth Exchange -- The Experience of a Lifetime

That’s All Folks! NOW FOR A LITTLE PAPERWORK: Provide on-line or hard copy: HF-6 DOS Regulations HF-7 Letter from DOS Wilberforce Pamphlet of Rights and Protections of Temporary Workers Complete: HF-4 Host Family Orientation HF-5 Host Family Certification Or. V-2 Volunteer Orientation Attendance Report Revised July 2018 Trisha Kerkstra. Rotary Youth Exchange -- The Experience of a Lifetime