Cybershift Employee Self Service and Systems Training 1

Cybershift, Employee Self Service and Systems Training 1

Cybershift Overview 2

What is Cybershift? § Cybershift is a web-based, automated time and attendance system that maintains the time records and implements the DOE's time and attendance rules for annual and hourly administrative employees on HBank and Z-Bank. § All employees are able to obtain their current leave balances online as well as request use of annual leave and sick time in a paperless environment. 3

Using Cybershift What = Full Menu of options on the drop down screen 4

Using Cybershift – Using the web clock I forgot to call in or swipe in? ONLY H-BANK staff has this option 5

Using Cybershift – Shortcuts & Coding 6

Cybershift – Entering Time The bulk of your work is here. The following are some options and features to be aware of on this screen ABS Type ABP-Paid, ABU-Unpaid, ABU-Non Deduction Reason: To keep a record of special circumstance 7

Using Cybershift Absence Requests 8

Cybershift - Accruals § How much time do I accrue each month? What’s in my bank? 9

Using Cybershift How much time do I currently have? You can print out accruals, summaries and additional information as a report 10

Using Cybershift – Entering overtime (Parent Coordinators) You must click on the drop down, click yes next to the line that contains the overtime – make sure to Save the transaction. 11

Cybershift – Report of Calendar Worked I’d like to see a visual snapshot of the last month that I worked… 12

Questions? 13

Employee Self Service (ESS) Overview www. nyc. gov/ess Your User ID is the reference number that can be found on your check Your password is the last two digits of your social, followed by your birthday (month/day/year. IE: 12151970 (Dec 15 th 1970) 14

Employee Self Service (ESS) Main Screen 15

Employee Self Service (ESS) Personal Information Screen – Here you can choose what information you need to edit 16

Employee Self Service (ESS) Personal Information Summary Screen From here, you can review your information and choose a section to edit 17

Employee Self Service (ESS) 18

Employee Self Service (ESS) 19

Questions? 20

Introduction to the Division of Financial Operation’s Payroll Portal The Portal Contains Helpful… FORMS Ability to sign up for Transit. Chek Payroll Calendars Teacher Salary Step & Differential Information Links to other sites … and more!!! 21

DFO’s – Payroll Portal - https: //payrollportal. nycboe. net 22

DFO’s – Payroll Portal - https: //payrollportal. nycboe. net Your Navigation Panel - From here you can navigate to see both public and personal employee information. You will need to log in to get your personal information 23

DFO’s – Payroll Portal - https: //payrollportal. nycboe. net Documents tab – User Guide, forms, etc. 24

DFO’s – Payroll Portal - https: //payrollportal. nycboe. net You will need to “Log on” to get Employee Self Service information 25

DFO’s – Payroll Portal - https: //payrollportal. nycboe. net Printing Pay Stub 26

DFO’s – Payroll Portal Changing your outlook contact information Updating your contact informtaion in Outlook 27

DFO’s – Payroll Portal - https: //payrollportal. nycboe. net 28

DFO’s – Payroll Portal - FAQs 29

DFO’s – Payroll Portal - https: //payrollportal. nycboe. net 30

DFO’s – Payroll Portal - https: //payrollportal. nycboe. net Question or Comments 31

New Teacher Finder – New Hires & Substitute Teachers 32

Principal logs onto Teacher New Teacher Finder to Nominate a Substitute Teacher http: //nyc. teacherssupportnetwork. com/ntf/Home. do Username and password = DOE Lan ID unless user has previously been in the NTF and reset their password; if not, the user will be asked to reset their password the first time they log in. 33 33

New Teacher Finder Principal nominates a substitute teacher in the New Teacher Finder by clicking on the “Nominate Substitute Teacher “ button on the left hand navigation. 34 34

Nominate Substitute Teacher Screenshot The principal is asked to provide information regarding the nominated substitute teacher. Only five fields will be required; first name, last name, SSN, telephone number and email address. These fields will be used to match to existing candidates records. 35

Nominating a Substitute Successfully Submitted Screenshot Upon submittal: • The principal gets a confirmation message immediately indicating that the nomination has been accepted (if there is a system match with an existing candidate application record) or • If there is no match, the principal receives a message indicating that there is no match and that the candidate will be contacted to complete an application so the nomination may be processed. 36

DFO’s – Payroll Portal - https: //payrollportal. nycboe. net Question, Comments, Ready to go? This presentation can be found at the CFN 204 website www. cfn 204. com The direct link is at : http: //www. cfn 204. com/taras-files/? SSScroll. Position=954 37