CULTURES COLLIDE ENHANCING THE STUDENT RECORD THROUGH THE

CULTURES COLLIDE! ENHANCING THE STUDENT RECORD THROUGH THE LENS OF ACADEMIC INTEGRITY SESSION 7005 NOV 5, 2019 CANADA ALLIANCE 4 - 6 NOVEMBER 2019

PRESENTERS Sylvia Kogut Business Analyst, OTR Sheridan Danielle Palombi Manager, Learning Services Sheridan sylvia. kogut@sheridancollege. c a danielle. palombi@sheridancolleg e. ca As a team member of the Office of the Registrar, I engage in systems, operations and special projects. Our department helps launch new initiatives. I’m a certified Project Manger and have a Bachelor of Business Commerce. I’m fluent in four languages. In Library and Learning Services, I manage academic supports such as tutoring, academic integrity and firstyear academic skills. I have a B. A. and M. A. in Rhetoric and Communication Design, am an O. C. T. and am studying a Doctor of Education through Western University. CANADA ALLIANCE 4 - 6 NOVEMBER 2019

PRESENTATION CONTRIBUTOR Angela Clark, Academic Integrity Facilitator Angela has worked within post-secondary institutions for more than 10 years in both faculty and support staff roles. She has taught Communication at George Brown College and Communications and English as a Second Language courses at Sheridan. She has worked within Seneca College’s Centre for Faculty and Staff Development as a project and program coordinator. Angela has a Master of Arts degree in Applied Linguistics from York University, a Bachelor of Education in Adult Education from Brock University, a Bachelor of Arts degree in English from Western University and a certificate in Teaching English as a Second Language (TESL) from Seneca College. She also has completed a post-baccalaureate certificate in Instructional Design through Athabasca University. Angela is currently earning her Ph. D in Higher Education at OISE University of Toronto. CANADA ALLIANCE 5 -7 NOVEMBER 2017

SHERIDAN Degree, diploma and postgraduate granting institution of 24. 500 FTE and 18, 500 part-time and continuing education students (About Sheridan, n. d. ). Over 120 programs, including 25 degree programs; known for commitment to creativity, purpose, problem-solving expertise and industry relevance (Sheridan Academics, n. d. ). CANADA ALLIANCE 4 - 6 NOVEMBER 2019

EVERYONE IN THE POLL Using your cellphone, please go to www. slido. com Enter event code 7373 CANADA ALLIANCE 4 - 6 NOVEMBER 2019

SHERIDAN & PEOPLESOFT Sheridan currently uses People. Soft, version 9. 0. CANADA ALLIANCE 4 - 6 NOVEMBER 2019

OVERVIEW Enhancing the function of student records for tracking and studying breaches of academic integrity: 1. ACADEMIC INTEGRITY @SHERIDAN Sheridan’s culture of academic integrity 2. CULTURES COLLIDE! Academic Integrity Office & Records Management come together to build something new 3. LET’S GET TECHNICAL Approach, requirements, addition of records & automations 4. BEST PRACTICES & LESSONS LEARNED The benefits of implementation and next steps CANADA ALLIANCE 4 - 6 NOVEMBER 2019

ACADEMIC INTEGRITY @ SHERIDAN Sheridan’s culture of academic integrity CANADA ALLIANCE 4 - 6 NOVEMBER 2019

What is academic integrity? Honesty, Trust, Fairness, Respect, Responsibility, Courage (ICAI, 2014). Why is it important? No unfair academic advantage; well-prepared for career; graduate with the knowledge, skills, & attitudes required for success; preserve Sheridan’s reputation. CANADA ALLIANCE 4 - 6 NOVEMBER 2019

ACADEMIC INTEGRITY REPORT (2016) Includes: • a literature review • interviews with experts from post-secondary institutions across North America Find me! academicintegrit y. sheridancolleg e. ca • Sheridan faculty survey results • best practices • proposed model for Sheridan Presented to academic leadership team and executive CANADA ALLIANCE 4 - 6 NOVEMBER 2019

CANADA ALLIANCE 4 - 6 NOVEMBER 2019

ACADEMIC INTEGRITY OFFICES CANADA ALLIANCE 4 - 6 NOVEMBER 2019

ESSENTIAL FACULTY SUPPORT Answer questions related to Academic Integrity Policy & Procedure Help with investigation of a suspected breach of academic integrity Provide advice on sanctioning Host faculty workshops on AI, examine and discuss practices, identify strategies to implement AI in the classroom CANADA ALLIANCE 4 - 6 NOVEMBER 2019

ACADEMIC INTEGRITY TUTORIAL Getting Help vs Getting Too Much Help 1. Unauthorized Collaboration 2. Contract Cheating 3. Using Unauthorized Tools Citation Errors Citations 3. Resubmitting Previous Work Test/Exam Cheating 1. Communicating Test/Exam Answers 2. Accessing Old Tests/Exams 1. Citation Confusion 2. Including Incorrect CANADA ALLIANCE 4 - 6 NOVEMBER 2019

AI REMEDIATIO N SPECIALISTS • Academic integrity remediation provide students who have engaged in an academic integrity breach with an educational remediation session. • The session is provided by a library citation and reference specialist, who helps students learn about Sheridan’s expectations for academic integrity and why it matters to them as students and professionals. • It is an opportunity for students to learn from their experience. CANADA ALLIANCE 4 - 6 NOVEMBER 2019

AI STUDENT AMBASSADORS Sieun Lee, Bachelor of Illustration ’ 18 Captain Scan CANADA ALLIANCE 4 - 6 NOVEMBER 2019

CULTURES COLLIDE! Records Management & Academic Integrity Office come together to build something new CANADA ALLIANCE 4 - 6 NOVEMBER 2019

COLLECTING DATA Centralized database through the Office of the Registrar (People. Soft) All reported breaches, sanctions imposed, related paperwork Faculty encouraged to report breaches Data used to inform decision making and AI-related educational programming CANADA ALLIANCE 4 - 6 NOVEMBER 2019

TYPES OF BREACHES RECORDED • Plagiarism • Cheating • Impersonation • Improper Research Practice • Falsification or Unauthorized Modification of an Academic Document/Record • Obstruction of the Academic Activities of Another • Inappropriate Use of Digital Technology • Aiding and Abetting CANADA ALLIANCE 4 - 6 NOVEMBER 2019

PROCESS PROCEDURAL STEP RESPONSIBILITY TIMELINE 1. Collect Evidence, Complete and Email Faculty within 5 days of Student AI Breach Form (Section A) 2. Submission of Additional Evidence breach discovery Student within 2 days of the breach transmission Faculty-Student Meeting (OPTIONAL) 3. Decide Whether a Breach Occurred Faculty 4. Check for Previous Breaches on the Support Staff in program area Student Information System 5. Decide and Impose Sanction 6. Complete AI Breach Form (Section B) and Email to Student and to Program Faculty OR Associate Dean n/a n/a 5 days after original CANADA ALLIANCE 5 -7 NOVEMBER 2017 email to student or

OTR DATABASE • The OTR maintains the database which tracks student who have been suspected of a academic breach • The academic remediation incomplete and complete options added in 2017 • If no action has been initiated by the faculty, breach in in active state • If student is appealing the academic breach the breach is in “In Appeal” state • If the appeal is approved, the breach is placed in “Delete” state CANADA ALLIANCE 4 - 6 NOVEMBER 2019

LET’S GET TECHNICAL Approach, requirements, addition of records & automations CANADA ALLIANCE 4 - 6 NOVEMBER 2019

PEOPLESOFT FUNCTIONALITY CANADA ALLIANCE 4 - 6 NOVEMBER 2019

CANADA ALLIANCE 4 - 6 NOVEMBER 2019

PEOPLESOFT MESSAGING CANADA ALLIANCE 4 - 6 NOVEMBER 2019

CANADA ALLIANCE 4 - 6 NOVEMBER 2019

CANADA ALLIANCE 4 - 6 NOVEMBER 2019

CANADA ALLIANCE 4 - 6 NOVEMBER 2019

CANADA ALLIANCE 4 - 6 NOVEMBER 2019

CANADA ALLIANCE 4 - 6 NOVEMBER 2019

CANADA ALLIANCE 4 - 6 NOVEMBER 2019

LESSONS LEARNED & NEXT STEPS The benefits of implementation and next steps CANADA ALLIANCE 4 - 6 NOVEMBER 2019

BEST PRACTICES • In some instances, breaches are stored in local files and folders for the student in question by support staff. • As a best-practice, if faculty/support staff are working with a student that is suspected of a breach of Academic Integrity, we ask they: 1. Utilize any local (archived) and online breaches when reporting on past breaches on the Academic Integrity Form. 2. Record and upload any local breaches for the student in question into People. Soft. CANADA ALLIANCE 4 - 6 NOVEMBER 2019

LESSONS LEARNED & NEXT STEPS q Make the breach form electronic q Notify the faculty/professors once the student has completed remediation q Build in a reflective component that gets saved to the system: eg. A paragraph on “What did you learn from this? ” q. Value from pedagogical point of view; adds detail in event of future breach/appeal @reggiemarable (2018, Sep 30). CANADA ALLIANCE 4 - 6 NOVEMBER 2019

CONCLUDING THOUGHTS Any questions? CANADA ALLIANCE 4 - 6 NOVEMBER 2019

PRESENTERS Sylvia Kogut Business Analyst, OTR Sheridan sylvia. kogut@sheridancollege. c a Danielle Palombi Manager, Learning Services Sheridan danielle. palombi@sheridancolleg e. ca ALLIANCE PRESENTATIONS WILL BE AVAILABLE FOR DOWNLOAD FROM THE CONFERENCE SITE CANADA ALLIANCE 4 - 6 NOVEMBER 2019

REFERENCES About Sheridan (n. d. ). Welcome. Retrieved from https: //www. sheridancollege. ca/about International Centre for Academic Integrity (2014). The fundamental values of academic integrity (2 nd ed. ). Retrieved from http: //www. academicintegrity. org/icai/assets/Revised_FV_ 2 014. pdf Lang, M. J. (2013). Cheating lessons: Learning from academic dishonesty. Cambridge, Massachusetts: Harvard University Press. @reggiemarable (2018, Sep 30). “I never lose. I either win or I learn. ” [Twitter Post] Retrieved from https: //twitter. com/reggiemarable/status/10465202541958 14 411 Sheridan Academics (n. d. ). Programs & Courses. Retrieved from https: //www. sheridancollege. ca/academics CANADA ALLIANCE 4 - 6 NOVEMBER 2019

THANK YOU! CANADA ALLIANCE 4 - 6 NOVEMBER 2019