CTE FUNDING SOURCES NEW CTE ADMINISTRATORS WORKSHOP Joanne

CTE FUNDING SOURCES NEW CTE ADMINISTRATORS WORKSHOP Joanne Mahony Office of Career and Technical Education September 23, 2011 1

FUNDING SOURCES FEDERAL CARL D. PERKINS • TITLE I CTE PERKINS • TITLE II TECH PREP (not funded for 2012) 2

FUNDING SOURCES STATE EDUCATION FUNDING ACT • SECTION 61 a(1) ADDED COST • SECTION 61 a(2) ADMINISTRATOR REIMBURSEMENT 3

Carl D. Perkins Act – purpose • To more fully develop the academic and career and technical skills of students who enroll in career and technical education programs 4

FEDERAL • CTE PERKINS – TITLE I Ø GRADES 9 thru 14 Ø CTE PERKINS 85% ALLOCATED TO SCHOOLS Reserve Option Ø STATE-APPROVED CAREER AND TECHNICAL EDUCATION PROGRAMS 5

FEDERAL TECH PREP PERKINS – TITLE II Ø Intent was to support a seamless transition from Secondary to Postsecondary • Academic alignment • Non-duplicative coursework • Earn articulated credit • Reduce remediation 6

PROGRAM OF STUDY Ø GRADES 11 thru 16 Ø ALIGNED CTE CURRICULUM Ø ARTICULATED CTE PROGRAMS WITH POSTSECONDARY Ø ENTERED ON MEGS 7

ADDED COST FUNDING STATE EDUCATION FUNDING ACT – SEC. 61 a(1) FUNDING PURPOSES Ø Ø SUBSIDIZE CTE PROGRAM COSTS WHICH ARE OVER AND ABOVE NORMAL COSTS DRIVE FUNDING TO SUPPORT PROGRAMSLEADING TO HIGH WAGE/HIGH SKILL/HIGH DEMAND EMPLOYMENT 8

ADDED COST ALLOCATIONS State Dollars Ø 60% Ø ALLOCATED TO PROGRAMS BASED ON STATE-DETERMINED RANK LIST Ø STATE APPROVED CIP PROGRAMS Ø RANK LIST IS DETERMINED BASED ON: ØJob Openings ØPlacement ØWages 9

ADDED COST ALLOCATIONS 40% Ø DIVIDED PROPORTIONALLY AMONG 53 CEPDs Ø STATE APPROVED CIP PROGRAMS FCS – Parenthood plus 3 other segments required Ø CEPDs DETERMINE RANKING: CEPD’s Options or State Rank List 10

ADDED COST ALLOCATIONS NOTE: ADDED COST FUNDS ARE GENERATED BASED UPON THE PREVIOUS YEAR’S DATA (ENROLLMENT, MINUTES PER WEEK, AND NUMBER OF WEEKS) 11

ADDED COST ALLOCATIONS For Example: Added Cost Funds received in 2011 -12 were based upon 4483 D enrollment data submitted in 2010 -11 12

MAJOR REPORTS Due Dates CEPD OCTE 4/18/12 4/25/12 4483 D – ENROLLMENT REPORT Must be accurate Can be entered and checked throughout the year 6/22/12 6/29/12 4301 – END-OF-YEAR EROLLMENT (unduplicated) 13

MAJOR REPORTS CEPD OCTE 11/2/11 11/9/11 4033 – EXPENDITURE REPORT (2010 -11 Year) 4/30/12 5/7/12 FOLLOW - UP 14

USE OF FUNDS MINIMUM OF 90% OF ADDED COST FUNDS RECEIVED FROM STATE MUST BE SPENT ON PROGRAM IMPROVEMENT CATEGORIES 15

PROGRAM IMPROVEMENT EXPENDITURE CATEGORIES INCLUDE: Line Item 3 4 5 Expenditure Category Instruction Local Travel Equipment Rental & Maintenance Supplies, Materials & Other Expenses 16

Line Item 8 9 10 12 Expenditure Category Support Services Career Guidance – Pupil Student Organizations – Pupil Career Placement & Follow-Up Survey – Pupil Professional & Curriculum Development – Improvement of Instruction 17

13 14 22 23 Planning, Research, Evaluation & Marketing – Central Services Advisory Committees – Community Services, Other Equipment Instruction – Capital Outlay Equipment Support – Capital Outlay 18

Line Item 25 23 Expenditure Category Instructional Salary Breakdown Summer Agriculture Production Salaries Summer Co-op/Capstone Coordination Salaries ADDED COST FUNDS MAY BE SPENT ON ANY STATE-APPROVED CTE PROGRAM 19

LOCAL CONTRIBUTION REQUIRED MATCH PLEASE REFER TO THE ADDED COST GUIDELINES ON THE OCTE WEBSITE. 20

PERKINS GRANT PROCESS Federal Perkins CTE JULY 1 - Perkins Grant / Program Year Begins AUGUST (last business day of the month) - End-Of-Year Report for Previous FY Grants Due 21

SEPTEMBER/OCTOBER - Perkins CPI Data Generated (Previous Year) - Previous Grant Year Close-Outs Completed - Tech Prep Data Collected DECEMBER 31 - Consolidated Annual Report (Perkins Year-End Report) due to USDOE (Narrative, Accountability/Data, and Financial) 22

JANUARY Grant Dissemination Technical Assistance Meeting FEBRUARY Next Fiscal Year CTE Grant Allocations determined and disseminated 23

FEBRUARY/MARCH CPI Target Negotiations APRIL 1 CTE Applications for next Fiscal Year are due through MEGS 24

APRIL/MAY -Grant Applications for next fiscal year are reviewed by OCTE JUNE 1 Current Year Budget Revisions Due/Amendment Lock Out 25

JULY • Federal Letter of Credit Received • Perkins Grant Approval for next Fiscal Year Notification to recipients (Formula grants via MEGS) JUNE 30 End of Current Fiscal/Program Year JULY 1 Beginning of new Fiscal Grant Year “New Cycle” 26

“TO DO” LIST PRIOR TO GRANT APPLICATION SUBMISSION: Ø REVIEW ALL RELEVANT DATA/INFO Activities are driven by indicator performance Ø REVIEW GUIDELINES FOR GRANTS (ALLOWABLE EXPENDITURES/Function Code Guide, etc. ) 27

Ø PLAN ACTIVITIES ON THE BASIS OF INDICATOR PREFORMANCE, REGIONAL NEEDS, AND STATE PRIORITIES Ø REVIEW PREVIOUS YEAR’S APPLICATION AND END-OF-YEAR REPORT Ø TRAIN STAFF ON ENTERING APPLICATION VIA MEGS 28

AFTER GRANT SUBMISSION Ø MONITOR GRANT EXPENDITURES CONTINUOUSLY Ø SUBMIT BUDGET REVISIONS AND REVISED ACTION PLANS PROMPTLY 29

Ø NO BUDGET REVISIONS AFTER 1 st WEEK IN JUNE MEGS LOCKOUT Ø DRAW DOWN FUNDS MONTHLY (every 30 days) 30

THROUGHOUT PROCESS Ø WORK VERY CLOSELY WITH BUSINESS OFFICE • Example: Final Expenditures on MEGS should be same as those on CMS Ø REQUEST TECHNICAL ASSISTANCE FROM OCTE STAFF 31

WWW. MICHIGAN. GOV/MDE/OCTE OFFICE OF CAREER AND TECHNICAL EDUCATION 32

MICHIGAN ELECTRONIC GRANTS SYSTEM (MEGS) WEB-BASED (OFFICIAL) SUBMISSION OF GRANT APPLICATIONS AND END-OF-YEAR REPORTS Ø CTE PERKINS 33

MEGS PREPARATION Ø OBTAIN MEIS ACCOUNT NUMBER FROM MICHIGAN DEPARTMENT OF EDUCATION WEBSITE Ø LEVEL FOR THE GRANT(S) DETERMINED BY LEVEL 5 34

MEGS LEVELS DETERMINED BY 5 s Ø 5 – SUBMISSION LEVEL Ø SUPERINTENDENT Ø DESIGNATED FISCAL AGENT CONTACT Ø 4 – GRANT ADMINISTRATOR/WRITER Ø ASSIGN LOWER LEVELS Ø INITIATE/MODIFY Ø SUBMIT TO PERKINS GRANT COORDINATOR 35

3 – GRANT ADMINISTRATOR - LIMITED Ø ANOTHER AGENCY 2 – WRITE AND VIEW Ø CAN ASSIGN LEVEL 1 1 – VIEW ONLY 36

OCTE Team Leaders Ø Jacqueline Dannis – dannis. J@michigan. gov • Regions 1, 2, 3, 4, 5 and 25 Ø Patricia Talbott – talbott. P@michigan. gov • Regions 6, 7, 8, 9, 11 and 16 Ø Christine Reiff – reiff. C@michigan. gov • Regions 10, 14, 15, 17, 18, 22 and 23 Ø Norma Tims – tims. N@michigan. gov • Regions 12, 13, 19, 20, 21 and 24 37

QUESTIONS? Please contact the Team Leader or Joanne Mahony mahonyj@michigan. gov (517) 335 -0405 38