CTCLINK EXECUTIVE LEADERSHIP COMMITTEE Christy Campbell ctc Link

CTCLINK EXECUTIVE LEADERSHIP COMMITTEE Christy Campbell, ctc. Link Project Director MAY 31, 2018

STEERING COMMITTEE AGENDA 1. Welcome 2 Minutes 2. Approval of Minutes NA (Due to first meeting) Luke 3. ctc. Link Program Status 7 Minutes Christy 4. Deployment 2 Status 5 Minutes Christy 6. Budget Status 5 Minutes Christy 6. Risks & Issues 5 minutes Christy 7. Committee Charter Review – No Action 5 Minutes Luke 8. Adjournment Luke 1 Minute Jan/Luke 2

PROJECT DASHBOARD 3

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DEPLOYMENT 2: PEOPLESOFT UPGRADE + CLARK COLLEGE AND STATE BOARD OFFICE • People. Soft Upgrade • People. Tools 8. 56 with “Fluid” • Campus Solutions 9. 2 • Kicked off the Deployment 2 activities with Global Design Review Sessions (May 14 -18, May 21 -25) • Global - All colleges • Next step: • June 6 – Start Deployment Bi-Weekly Meetings / Kick. Off • Business Process Fit/Gap Sessions • Deployment Group 2 only (Spokane, Tacoma, Clark, SBCTC) 6

DEPLOYMENT 2 – Upgrade Project 2019 2018 JA N FE B MA R AP R MA Y JU N JU L AUG SE P OC T NO V DE C JA N FE B MA R APR MAY JUN JUL AUG SEP OC T NO V DE C GLOBAL DESIGN REVIEW We are here BUSINESS PROCESS FIT/GAP CONVERSION SYSTEM INTEGRATION TESTING USER ACCEPTANCE TESTING END USER TRAINING GOLIVE 7

OTHER IN-PROGRESS ACTIVITIES • In Scope • Physical Inventory Solution – RFP Developed • Continuing Education Solution – Requirements Finalized • Online Admissions Solution – Requirements being developed • Planning and Budgeting Solution – Requirements being developed • Dashboards and Analytics (OBIA) – Solution to be planned for timing of implementation • Other • Accessibility – Meeting with vendor 8

ctc. LINK STATUS UPDATE: TOP RISKS Deployment Group 2 Timeline Impacts (i. e. , Chart of Accounts) • Mitigation: ctc. Link Project Director has socialized Go-Live date options with D 2. GDR Chart of Accounts Session successfully completed on May 14. Key Project Staffing (62 Positions) 6 Open, 4 On Hold • Mitigation: Most critical roles have been filled. Remaining open and on-hold roles are prioritized for impact to ctc. Link. Our goal is to have the positions filled by end of June. Staffing Constraints Due To Support of First. Link Colleges • Mitigation: Manage workload and requests coming from ERP Support team to project team to ensure that project work does not get impacted. If 9 necessary additional resources may be needed to mitigate resource

ctc. LINK STATUS UPDATE: TOP ISSUES Deployment 2 Engagement & Communication • Mitigation: ctc. Link PMO and key leads will begin meeting with key D 2 project team members on a bi-weekly basis. ctc. Link New Governance Model Momentum • Mitigation: As we conclude GDR sessions next week, we will meet on a regular schedule and build our momentum. Upgrade Project Plan • Mitigation: ctc. Link Project Plan Manager is working on consolidating duplicating tasks and making this plan as solid and clear for D 2. Proactive ctc. Link Communications • Mitigation: The ctc. Link Communications team will review the communications work plan with the ctc. Link team to identify communications needs, timelines, and any gaps. Key project communications activities will be built into the project schedule. 10

Internal QA Process for Implementation Readiness 11

DEPLOYMENT 3 – QA READINESS TIMELINE JUNE 1. Provide list of milestone deliverables 2. Colleges necessary reviews and complete approvals for deliverables 3. Colleges post deliverables to c. DR JULY 1. QA lead complete 90 day inventory of deliverables 2. Colleges necessary reviews and complete approvals for deliverables 3. Colleges post deliverables to c. DR AUGUST 1. QA Lead complete 60 day inventory of deliverables 2. Colleges necessary reviews and complete approvals for deliverables 3. Colleges post deliverables to c. DR SEPTEMBER 1. QA Lead complete 30 day inventory of deliverables 2. Colleges necessary reviews and complete approvals for deliverables 3. Colleges post deliverables to c. DR OCTOBER 1. QA Lead complete final inventory of deliverables 2. QA Lead create and present deployment colleges readiness report 3. ctc. Link working group review and provide recommendatio n to ctc. Link Steering Committee. NOVEMBER 1. ctc. Link Steering Committee reviews recommendation college readiness 2. Ctc. Link Steering Committee approves college readiness to being implementation phase. 12

CTCLINK GOVERNANCE ACTIVITIES • Steering Committee: Charter Reviewed, Approved • Working Group: Charter Reviewed, Approve at next meeting • Executive Leadership: • Charter provided for review today • Provide any feedback prior to next meeting • ctc. Link Governance Information on SBCTC website • Governance overview and web pages for all three groups • Steering Committee and Executive Committee meeting minutes will be posted following each meeting 13

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