CSMM Working Group Mandate The CSMM mandate 25

The CSMM mandate 25 June, 2003 HTASC Subgroup on Computer Supported Meeting Management (CSMM)

Comments § In my view, the more daunting task : define the needs of

Problems § What is the real scope of this group, geographically (or politically) speaking

Main topics to be covered § Existing practices within HEP § By country, by

Outline of the final report § § § Videoconferencing needs in HEP Existing practices

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CSMM Working Group Mandate

The CSMM mandate 25 June, 2003 HTASC Subgroup on Computer Supported Meeting Management (CSMM) Mandate The HTASC CSMM Subgroup should advise HTASC and HEPCCC on current and future needs for CSMM within the HEP community. “CSMM” in this context refers to all means used to enhance traditional meeting experience with digital technologies, notably scheduling, video conferencing video streaming and document sharing. For this purpose, the current situation with respect to available technologies and trends in this area as well as usage profiles should be reviewed. As a first step the specific topic of videoconferencing should be addressed. The group should Survey present practices within the HEP community Review available technologies and their use and applicability within HEP, Make recommendations concerning coordination between different laboratories and institutes, The group should report back to HTASC and HEPCCC on the topic of videoconferencing within no more than one year and produce a written report. Feb 12, 2004 Christian Helft, LAL-IN 2 P 3 -CNRS CSMM Working Group Meeting 0

Comments § In my view, the more daunting task : define the needs of our community § Three steps : § Survey of existing practices § Analysis of trends § Recommendations § Do we have to do them in sequence or in parallel? Feb 12, 2004 Christian Helft, LAL-IN 2 P 3 -CNRS CSMM Working Group Meeting 0

Problems § What is the real scope of this group, geographically (or politically) speaking : Europe, « CERN » (ie including US for the LHC area), World-wide (for instance including Japan) ? § What about missing countries : Italy, Netherlands, Eastern Europe, … § Shall we meet the dead line (June 04)? § Does it make sense to talk about videoconferencing without talking about § Audioconferencing? § Electronic document sharing? § Meeting management at large? Feb 12, 2004 Christian Helft, LAL-IN 2 P 3 -CNRS CSMM Working Group Meeting 0

Main topics to be covered § Existing practices within HEP § By country, by institute, by mode of usage ? § Es. Net, VRVS, others… § Technology § Firewalls opening ports ? § Cascading Gate. Keepers § § § § Reservation systems and meeting management Equipment and room setup Industry offerings and trends R&D Documentation and references Mobility? Etiquette? Feb 12, 2004 Christian Helft, LAL-IN 2 P 3 -CNRS CSMM Working Group Meeting 0

Outline of the final report § § § Videoconferencing needs in HEP Existing practices and short term trends Overview of involved technologies A deployment model Recommendations References Feb 12, 2004 Christian Helft, LAL-IN 2 P 3 -CNRS CSMM Working Group Meeting 0