CSC 492 Senior Design Projects Fall 2016 Class

CSC 492 Senior Design Projects Fall 2016 Class 2 Notes Teaming, Requirements, Meetings CSC Senior Design Center Ms. Margaret Heil, Director Dr. Lina Battestilli, Dr. Sarah Heckman, & Dr. David Sturgill, Technical Advisors Nick Freeman, Christa Cody, Stefan O’Neil, TAs

Class 2 Topics & Activities n n n Mr. Ken Tate, e. Partners Teaming Exercise Preparation: First Sponsor Meeting n n n System Requirements – Dr. Heckman Meetings: Agendas & Minutes Time with Advisors

Mr. Ken Tate Director of Engagement & External Relations

Why Teams, Anyway? ? !! Team Exercise

Team “A Team is a small number of people with complementary skills who are committed to a common purpose, performance goals, and approach for which they hold themselves mutually accountable. ” From The Wisdom of Teams, Creating the High-Performance Organization - Katzenbach & Smith, 1993

SPONSOR MEETING PREP

Sponsor Meeting Preparation System Requirements Dr. Sarah Heckman

Team Meetings n Guided By An Agenda n Purposeful n Recorded Using Minutes

Agenda n n n Sample on Course Website Best When Distributed Prior to Meeting Helps Team Members Prepare n Control n Maintain Focus n

Agenda Continued Contains Info About Meeting n When n Where n Begin & End Time n Purpose & Topics n Who Will Talk About What n Time Allotted For Each Topic n Extra Materials

Meeting Details n Provide Agenda Before Meeting n Know & State Purpose of Meeting n Determine & State Desired Outcome of Meeting n Define Time Limits n Plan on Time for Consensus Building n Assign Recorder Who Will Write & Distribute Minutes

Meeting Details Continued n Assign Tasks n Leave Time to Evaluate Meeting n Plan Agenda for Next Meeting

Meeting Minutes n Sample on Course Website n Record of Team Discussions & Decisions n Record of Task Assignments & Assignees n Used as a Communication Tool

Sponsor Meeting Action Items n n n Research Sponsor & Problem Formulate Questions Prepare Agenda – Send Rough Draft to MRH n n Don’t forget introductions! Clarify resources needed Ask the questions! Appoint recorder

Sponsor Meeting Preparation Cont. Time With Advisors