CSBS Fourth Friday Faculty Workshop Faculty Effort and
CSBS Fourth Friday Faculty Workshop: Faculty Effort and Other Personnel Costs CSBS: Frances Solano ORSP: Stefanie Friesen TUC: Stacey Lord 3/27/2015 1
Today’s Agenda • • 2 Welcome and Announcements Introductions Understanding effort for budgeting and management Other “personnel” costs • Collaborators, Independent Contractors, Vendors, Students, • Upcoming CSBS Faculty Workshops • CSUN Contacts and Resources 3/27/2015
What is “effort”? 3 • All professional activities covered by salary received from the university: • • Instruction Service Community outreach Research and other scholarly activities • Equals 100% -- regardless of number of hours 3/27/2015
An example… Effort = 100%
Effort is based on IBS 5 • Institutional Base Salary (IBS) • Salary rate established by University. • Example: • Academic year salary = $72, 000 • Academic year = 8 months (4 in fall, 4 in spring) • Monthly salary rate = $9, 000 • It is expected that externally sponsored grants fully support faculty effort at the “full external” rate. • Anything less requires discussion with and approval by the dean. 3/27/2015
Funding effort on grants 6 • Reimbursing the state for time on grant • Direct pay from grant for “buyout” • Request for Individual Reimbursed Time form • Large Grant Release Program • Release time (in units) based on IDC budgeted • Transfer made to college from ORSP • Release time paid from other departments/centers/colleges • Release time based on teaching units • Transfer made to CSBS from other unit. • Additional payment (Faculty Payment Request form) • Up to 25% overload during academic year • Up to 3 months summer pay (may be limited by sponsor, e. g. NSF allows 2 months). • Up to approximately half-month winter pay (calculated based on days) 3/27/2015
Certifying effort on grants 7 • All effort must be documented and certified –- Distribution of effort is based on pay. • TUC drafts report based on all pay received by faculty. • Regular pay • Additional / special pay (Faculty Payment Requests) • Reimbursed time from grants • Cost-share release time • Faculty person confirms that the report is complete and accurate based on effort spent on each activitiy. • (CSBS Grants & Contracts Officer will assist in this. ) • Report must then be approved by the Principal Investigator (PI). • If PI is not available, chair must certify. 3/27/2015
Other “Personnel” Costs 8 • Collaborators versus Independent Contractors versus Vendors • Collaborators: Substantive work • Requires commitment forms prior to proposal being submitted • ORSP will execute subcontract to organization with purchase order: • Independent contractors (individuals): For professional services (e. g. transcribing) • Cannot be CSUN or TUC employee • Vendors: Purchase of goods and services • Stipends vs. Salary/Wages • Salary/wages paid to employee providing effort on project • Stipends: No effort required on project • For the benefit of the individual, NOT the project • Students vs. Non-students • Students: Undergraduate (recommend $8 - $12 / hour); Graduate ($12 - $16 / hour) • Non-students: Research Assistant; emergency hire limited to a 120 day appointment 3/27/2015
Spring 2015: Fourth Friday Faculty Workshops Fall 2015: Tuesday Faculty Workshops 9 The spring semester will be focused on post-award management. The fall semester will focus on pre-award -finding funding, proposal development and submission. • WEDNESDAY, April 1, 11: 30 am – 1: 30 pm • Tuesday, August 18, 3: 00 – 4: 00 pm • Friday, April 24, 9: 00 – 10: 00 am • Tuesday, October 13, 3: 00 – 4: 00 pm • Friday, May 22, 2: 00 – 3: 00 pm • Tuesday, November 17, 3: 00 – 4: 00 pm • Tuesday, September 15, 3: 00 – 4: 00 pm • Tuesday, December 15, 3: 00 – 4: 00 pm All workshops to be held in the Whitsett Room, Sierra Hall, 4 th floor. 3/27/15
CSUN Contacts CSBS (College of Social & Behavioral Sciences) • Frances Solano, Grants & Contracts Officer (ext. 6135) • Anne Robison, External Relations & Programs Liaison (ext. 7738) • Tracy Baum, Director of Development (ext. 7129) • Pam Simon, Manager of Academic Resources (MAR) (ext. 2378) ORSP (Office of Research & Sponsored Projects) • Scott Perez, Director, ORSP (ext. 2901) • Stefanie Friesen, Grant Coordinator (ext. 2901) • Jennifer Reifsneider, Grant Coordinator (ext. 2901) • Kat Sohn, Compliance Officer (IRB), (ext. 2901) TUC (The University Corporation) • Georg Jahn, Director, Sponsored Programs (ext. 2698) • Stacey Lord, Sponsored Projects Liaison (ext. 7289) • Mahyar Sadri, Compliance Analyst (ext. 6414) • Maryann Camarillo, Accounting (ext. 3061) 10
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