Cross Oak Ranch Homeowners Association Annual Meeting November

Cross Oak Ranch Homeowners’ Association Annual Meeting November 30, 2011

Cross Oak Ranch HOA Annual Meeting Agenda Ø Ø Ø Ø Call to Order Introductions Roles and responsibilities living in an HOA community Review of goals, activities, challenges, finances Comments and Suggestion General Discussion – Questions and Answers Adjournment

Cross Oak Ranch HOA Annual Meeting Introductions HOA Board of Directors Acting President V. Pres - Secretary-Treasurer Stephen Howard Ryland Homes

Cross Oak Ranch HOA Annual Meeting Introductions CMA Community Management Associates Plano Regional Vice President Mid Cities Regional Vice President Association Manager Administrative Assistant Compliance Coordinator Karen Boyd Rob Koop Michele Harris Kay Martin Cindy Sulsar

Roles and Responsibilities living in an HOA community Contribute to the maintenance of the common areas Maintain Property Standards Volunteer

Cross Oak Ranch HOA Annual Meeting Management Report 2011 Insurance Covered Storm Damage ® Marina Dock & Gazebo Replaced ® Bus Stop Roof & Missing Siding Replaced and Painted ® Removed & hauled away fencing debris ® Small Pool – All Arbors Replaced ® Large Pool ®Roof Replaced – (twice) ®Gutters ®Pool installed Building Painted

Cross Oak Ranch HOA Annual Meeting Management Report 2011 -cont. ACC Committee Formation for Post-Construction ACC Requests ® Lake Management ® Insurance Savings (approximately $6, 000) ® Assistance from County Code Enforcement ® Ø Ø ® Fences Inoperable Vehicles Junk stored in Yards Trash / debris Holiday Decorations

Cross Oak Ranch HOA Annual Meeting Financial Review as of 10/31/2011 Operating Balance Excess Operating Balance Doubtful Accounts Receivables Reserve Fund $104, 194 $131, 178 ($ 32, 141) $202, 109 $ 7, 128

Cross Oak Ranch HOA Annual Meeting 2012 Objectives ® Repair Irrigation ® Replace missing fountain ® Replace Pool Signage ® Repair/Replace Pool Furniture ® Expand Pool surveillance cameras ® Rectify Pond Leakage/Algae Issue ® Repair Pool Leaks ® Correct Splash Park Drainage

CMA – Association Management Goal Promote and Support the success of Cross Oak Ranch Homeowners’ Association Ø Collect Homeowner Assessments Ø Expense Management ü Ø CC&R Enforcement ü Ø Budget, Vendors, Problems, Planning Architecture, Violations, Collections Administrative Services Accounting, Legal, Insurance, Resale ü Ø Encourage Homeowner participation Committees üFuture Board of Directors leadership ü

Future Dev Future Dev

Assessments Semi-Annual Assessment $192. 50 Enforcement - Collection Policy After 30 days, add late fee and interest üAfter 60 days, add more fees and interest üAfter 90 days, subject to lien üAfter 120 days, subject to foreclosure ü

Expenses Management Fee ®Manager, Administrator, Compliance Coord. Accounting Common Area Maintenance CC&R Enforcement ®Collections, Violations, Legal Fees HOA driven ®Committees: Insurance Taxes Reserves Communications, Activities, Beautification

Common Area Maintenance Landscaping ®Mow/Trim/Trees/Shrubs/Pests Irrigation ®Water, Electricity ®Swimming Pools Maintenance, Porter, Chemicals, Attendant Lakes/Fountains Well, Pumps, filtration, fountains, lighting, electricity

Covenants, Conditions & Restrictions Purpose: To insure the property and maintenance standards are adhered to and enforced. Method: ® ® Architectural Review Committee: ACC requests must be submitted to Admin and reviewed by ARC Compliance Coord. inspects twice a month Architectural, Landscape, Fences, Parking Enforcement: ® ® ® Postcard After 10 days - 1 st Letter After 30 days - 2 nd Letter (fee) After 60 days - Fine After 90 days - Self Help

Total Violations 2414 1/1/2011 -11/28/11

Homeowner Participation The HOA is only going to be as successful as the Homeowners make it ! Ø Ø Understand the need for contribution, standards and compliance. Help your neighbors Volunteer to make a difference. Homeowners will eventually lead and direct the HOA.

Committees ACC Committee (Post-Construction) ® Communications ® Ø Ø ® Activities Ø Ø Ø ® Web Site Newsletter Crime Watch Street Captains Community Garage Sale Easter Summer Halloween Happy Holidays Beautification Ø Ø Yard of the Month Seasonal Color

Questions Comments

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