CRITICAL AGENDA PROJECT KNOWLEDGE TRANSFER PROGRAMME KTP MINISTRY

CRITICAL AGENDA PROJECT KNOWLEDGE TRANSFER PROGRAMME – KTP MINISTRY OF HIGHER EDUCATION MALAYSIA KNOWLEDGE TRANSFER PROGRAMME to INDUSTRY & COMMUNITY KTP GRANT SCHEME THIRD ROLLING PLAN (2013 -2014) Prepared By: Knowledge Transfer Programme Committee Ministry of Higher Education Malaysia

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) CONTENT 1. Overview 2. Policy 3. Key Result Area (KRA) 4. Model of Implementation 5. Implementation Plan 6. Impact Measurement 7. Examples Impact of KTP 8. Roll-Out Plan (2013 – 2014) 9. KTP ADMINISTRATION @ IPTA

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) OVERVIEW • In a high income economy the demand for knowledge workers will increase. • Educational reforms will be a vital need for inclusive growth. • Human capital policies must be given top priority, as they will be crucial in making more rapid inroads towards reducing income inequality. • Labour market imperfections, including wage and employment discrimination, will have to be rectified. • Fragmented and segmented labour markets must be made more integrated. (NEM 92) • While innovative ideas and knowledge may be converted into lucrative commercial undertakings, there would also be many incidences of failure which need to be managed. Above all, intellectual property rights (IPR) and other rights should be protected. (NEM 99)

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) OVERVIEW (CONT’D) • • Mo. HE planned to formulate a new policy of KTP by establishing a New CAP for PSPTN The new CAP would outline the importance of KTP to be adopted by HEIs in particular the Public Universities. Requirements • How Malaysian HEIs can assist in delivering and transferring knowledge created in their institutions to the industry and or community. • Differentiation need to be made as not to overlap with other CAPs which can also contain elements of KT such as commercialisation, entrepreneurship and employability CAPs. • The knowledge to be transferred need to be based on certain fundamentals which need to be determined.

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) OVERVIEW (CONT’D) THE WORKSHOP • The initial meeting on KTP with the Minister of Higher Education was held on 11 November 2010 and the Minister has decided that the needs of the workshops on KTP to be held in order to outlined the goals, scopes, directions and the guidelines for the implementation programme of KTP. • 1 st Workshop 29 -30 November 2010 (Concorde Inn, KLIA) • 2 nd Workshop 26 -27 January 2011 (Marriott Hotel Putrajaya)

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) OVERVIEW (CONT’D) KTP LAUNCHING CEREMONY • The Knowledge Transfer Programme - KTP was officially launched by the Minister of Higher Education, Dato’ Seri Mohamed Khaled Nordin on 26 June 2012 at KLIA Pan Pacific Hotel. In the same ceremony, Mohamed Khaled also launched the book and logo of KTP, and presented a mock cheque to 15 IPTAs for the Second Rolling Plan Grant and Flagship Project – Industry Grant to 20 IPTAs involved.

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) POLICY • KTP Policy Outline • Background of KTP • Objective of KTP • Current status of KTP of IPTA in Malaysia • Issues and Challenges • Rationale of the Policy • SWOT Analysis • Strategic Thrusts of the Policy • Strategic Objective 1: Enhance and Enrich Current Knowledge Transfer in IPTA • Strategic Objective 2: KTP as Catalyst for Community or Industry Growth • Framework of the Policy • Roll-out, Milestone and Achievements

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) BACKGROUND OF KTP • KTP recognises a broad range of activities to support mutually beneficial collaborations between universities, industries and communities (government agencies / non-government organisations (NGOs) / public sector). • It provides the platform for the exchange of tangible and intangible intellectual property, expertise, learning and skills between academia, industry and the community. • The forms of interactions may include, consultancy, education, training, graduate development, conferences, sharing of physical facilities and student placements. POLIC

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) BACKGROUND OF KTP (CONT’D) • Public Higher Education Institutions (IPTAs) should effectively engage with industry and community towards mutually beneficial initiatives through role played by: • Academia: able to incorporate relevant and up to date knowledge from industry and the community into their teaching, learning and consultancy activities. • Industry : can utilize the resources of IPTAs to enhance their business capability and economic activities • Community: can benefit from the knowledge generated in IPTAs to improve quality of life within the community. • Graduate/Postgraduate Intern : enhance their personal and professional development POLIC

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) OBJECTIVE OF KTP • To recognize and promote the transfer of knowledge via the exchange of creative and innovative ideas, research findings, experiences and skills between IPTA, industries, government agencies and the wider community. POLIC

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) GOAL OF KTP • To enable the development and improvement of the quality of products, services and policies to be shared for mutual benefits between the stakeholders i. e. academia, industry, community and the graduate/postgraduate intern. POLIC

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) CURRENT STATUS OF KTP OF IPTA IN MALAYSIA • IPTA do implement KTP, however they are not comprehensive. • The practices and approach vary amongst the IPTAs. • Poor correlation between investment in time and resources versus the impact currently produced. • Thus there is a need for a structured and systematic national KTP framework. POLIC

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) ISSUES AND CHALLENGES • Issues • • Mismatch between the needs of the industry and the available resources in IPTAs. Communication problems among stake holders. Lack of access to information among parties involved. Challenges • • • Insufficient expertise in IPTAs in some sectors. Convincing the industry that grades is not the only factor for internship eligibility. Industry perception of “subsidised rate” for consultancy work by IPTAs. Lack of laboratory certification of IPTAs. Lack of readiness and willingness of industry/IPTA to share their expertise and facilities. POLIC

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) RATIONALE OF THE POLICY • To encourage and recognise engagement between industry/community and academia in order to support the implementation of the New Economic Model (NEM) in creating a knowledgeable and high income nation. • To provide a meaningful platform of exchange that facilitates the identification and matching of appropriate expertise in IPTA to address industry and community needs. • To optimize the potential of IPTA expertise through coordinated interactions with stakeholders. • To nurture the interactions between the stakeholders for sustainable and productive partnerships. POLIC

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) SWOT ANALYSIS STRENGTHS § Expertise and Capacity of academicians and nonacademicians in the University § University as a pool of innovative ideas § Abundance of volunteerism among university students and staff § The autonomy to engage the community § Long and proven track records in community engagement and services WEAKNESSES § Lack of formalisation of partnership and commitment from the experts in the University § Measurement of impact of social innovation projects especially the intangibles § Documentation of all KTP projects § Wide and varying definitions of the scope of the knowledge transfer § No clear connection with the target groups § Level of rewards and recognition varies between universities § Lack of governance and leadership at University level in support of KTP in community engagement § Varying ecosystems within individual universities OPPORTUNITIES § Potential to enhance & enrich current knowledge through KTP initiatives exist § The need to preserve good and noble values and passion in existing initiatives § Enhancing meaningful community services in community engagement § Paradigm shift from current service-oriented to scholarlyoriented community project. § Empowerment and capacity building of the recipient groups § Possible partnership with more focused NGOs § Reciprocity of knowledge transfer and exchange THREATS § No clear policy in existence to support KTP in community § Reluctance of the academic staff to engage in the knowledge transfer § Lack of commitment and support by certain industryies on community engagement POLIC

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) STRATEGIC THRUSTS OF THE POLICY • Enriching the quality of human capital in IPTA, industries and communities via knowledge transfer including teaching, learning and services. • Strengthening the accessibility of knowledge transfer from IPTAs to spur industry growth, community development and quality of life. POLIC

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) STRATEGIC OBJECTIVE 1: ENHANCE & ENRICH CURRENT KNOWLEDGE TRANSFER IN IPTA • Through • Identifying and implementing potential project, • Strengthening both curriculum and co-curriculum in IPTA based on industry and community, • Building capacity of academic and student in IPTA, • Integrating KTP initiatives of IPTA into academic programmes of other related institution of learning, • Shifting the current service-oriented to scholarly-oriented community projects with outcomes to the target group. POLIC

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) STRATEGIC OBJECTIVE 2: KTP AS CATALYST FOR COMMUNITY OR INDUSTRY GROWTH Through : • Implementing meaningful projects with industry or community which are sustainable and have measurable outcome, • Empowerment and capacity building of the recipient industry or groups. • Strategic partnership with stakeholders, and • Reciprocity of knowledge transfer initiatives between stakeholders. POLIC

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) FRAMEWORK OF THE POLICY • Establish partnership framework • Criteria for selection of projects • • The organization must have a specific business need which will be enhanced through the KTP IPTA must have competency to meet the organization's business need • Establish KTP programme committee • Establish permanent secretariat for KTP at USM • Briefing and buy-in by stake holders • National roll-out for KTP projects POLIC

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) ROLL-OUT, MILESTONE AND ACHIEVEMENTS Action Timeline Responsibility Establish partnership framework Jan 2011 USM & Mo. HE Criteria for selection of projects Jan 2011 USM & Mo. HE Establish KTP programme committee Mac 2011 USM & Mo. HE Establish permanent secretariat for Mac 2011 KTP at USM & Mo. HE Briefing and buy-in by stake holders USM & IPTA National projects First Rolling Plan Mac 2011 KTP Mei 2011 IPTA POLIC

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) ROLL-OUT, MILESTONE AND ACHIEVEMENTS (CONT’D) Action Timeline Responsibility Periodic Report of KTP Projects by Project Leader Dec 2011 IPTA, USM & Mo. HE Roadshow for Second Rolling Plan Roadshow Committee & IPTA, USM & Mo. HE Dec 2011 Periodic Report of KTP Projects by Project Leader and Partner Mac 2012 National Second Rolling Plan KTP Mac 2012 Projects KTP Launching June 2012 IPTA, USM & Mo. HE POLIC

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) KEY RESULT AREA (KRA) The 5 KRAs identified are in the fields of: EDU • Education – raising level of education in certain areas ECO • Economic gains for sector/s of industry in identified sector GT • Sustainability and Green Technology Initiatives DG • The Disadvantaged groups IRC • Developing Industry Relevant curriculum (For High Impact sector)

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) q MODELS OF IMPLEMENTATION o KTP Programme shall include the involvement of the following : KPI MEASUREME NT KTP ACADEMI A KTP INTERN KTP INDUSTRY / COMMUNITY Lecturer or university's staff identified in the KTP Programme Graduated Interns and Post Graduate Interns Identified by KTP-IPTA o The project = the identified KTP Programme per location/firm/ community/target group. o Project may be replicated to other identified KTP Project of similar nature but different location/firm/community/target group. o The KTP project committee is allowed to vary the provisions of the financial limit after considerations of nature of projects.

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) MODEL OF IMPLEMENTATION (CONT’D) Academia Graduate / Postgradu ate Intern STRATEGIC INNOVATIO N Communit y/ Industry

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) IMPLEMENTATION PLAN • The projects for the third phase of the 10 th Malaysian Plan would be roll-out based on the following details with the cost breakdown for the implementation plans is as follows: DURATION IPTAs COST PER PROJECT (RM) INVOLVED 2 years (2013 -2014) 20 Salary or subsistence of the KTP Intern The overhead and administrative of project Costs of the Intern’s training and development Administrative support

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) IMPACT MEASUREMENT • KRA will be determined by Mo. HE • Impact measurement to be approved by KTP Project Committee • Impact measurement – every three months through Periodic Progress Report of Project Leader – every six months through Periodic Progress Report of partner (industry / community)

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) EXAMPLE: IMPACT of KTP KRA Impact Measurement Proxy Indicator (Intermediate Measurement) Education – raising level of education in certain areas % improvement in public examination identified Progress in school based assessment Economic gains for sector/s of industry in identified sector % of increase of profit or income generated 3 month cash flow average - or Financial ratios Sustainability and Green Technology Initiatives % of increase of profit or income generated Measurement related to the technology infused - e. g. reduction in energy bill The Disadvantaged groups % of increase in annual income for target groups Periodical reports attest by social department Developing Industry Relevant curriculum (For High Impact sector) Acceptance of curriculum by industry and applied by Education institutions Progress reporting

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) ROLL-OUT PLAN (2013 -2014) • • • Request for proposal from IPTA (Bottom Up) Differentiation between industry and community Criteria for application (Definition of the grant) Criteria for evaluation (Review) Procedure for application and evaluation Monitoring and disbursement of KTP

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) Request for Proposal from IPTA (Bottom Up) • Individual or a group of academicians • Supporting collaborative industry documentation (current agreement, Mo. A, Letter of Intent, Letter of Agreement, Letter of Award) • Supporting collaborative community documentation (current letter of request from community) • Proof of graduate intern involvement

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) Differentiation between Industry and Community • Definition of community and industry • Timelines • Tangible versus intangible output • Commercialisation and non-commercialisation project • Profit and non-profit • Contribution from industry and or community in monetary and non-monetary forms

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) Criteria for Application (Definition of the Grant) • Grant will not be disbursed if applicant have other similar grant(s) including research • Basic criteria's for application for FRGS would be used. (Graduate Intern replace Human Capital) • Timeline will not more than 2 years. Minimum 1 year.

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) Criteria for Evaluation (Review) • Based on 5 KRAs mentioned earlier • Output • Impact • Viability and sustainability • Capacity building • Improved products, services and policies • Level of commitment from industry/community • Minimum of 30% project cost from industry • For community, commitment from community leader, relevant government agencies and other institutions (including non-monetary contribution) • Potential for advancement

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) GENERAL COMMENTS of EVALUATION PANELS (2012 proposals) • Project is more on research-based and consultancies-driven. • The Knowledge Transfer-driven is low and not justified • The objective is not in line with the KTP requirement • The output/impact is not quantified • Incomplete information of intern(s) (No academic qualification & year of graduation and no signature) • There is no evidence of industry commitment. No supporting document from the commitment partner (outdated document) • Financial commitment of industry partner is not stated.

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) Procedures Related to Application and Evaluation • • • Concept of KTP Definition of KTP grant Purpose of KTP grant KRA of KTP Condition for application Procedure of application Evaluation criteria Financial and budgetary consideration Output of project (No. involved) Outcome/impact of project (benefit) Announcement date of opening and closing • • • Roadshow Evaluation Result and disbursement of grant Monitoring Other matters KTP INDUSTRY GUIDELINES 2. 0 VERSION KTP INDUSTRY APPLICATION FORM 2. 0 VERSION KTP FLAGSHIP INDUSTRY APPLICATION FORM 2. 0 VERSION KTP COMMUNITY GUIDELINES 2. 0 VERSION KTP COMMUNITY APPLICATION FORM 2. 0 VERSION KTP FLAGSHIP COMMUNITY APPLICATION FORM 2. 0 VERSION

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) Monitoring and Disbursement of KTP • Monitoring based on: • Project performance • Financial performance • Quarterly progress report • Disbursement based on: • Letter of Acceptance and agreement signed and disbursed fully (depending financially)

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) q TOTAL NUMBER OF APPLICATIONS in 2011 (First Rolling Plan) INDUSTRY- 95 COMMUNITY - 230 Total of Application = 325

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) q NO. SUMMARY By KRAs (First Rolling Plan) KRA INDUSTRY COMMUNIT Y 1. Education – Raising level of education in certain areas. 14 118 2. Economic gains for sectors of industry/ community in identified sectors 52 54 3. Sustainability and Green Technology Initiatives 23 34 4. The Disadvantages Groups 2 20 5. Developing Industry Relevant Curriculum (for High Impact Sector) 4 4 95 230 TOTAL

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) q PROJECTS SELECTED (First Rolling Plan) COMMUNITY - 16 INDUSTRY- 28 Total of Project = 44

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) q NO. 2011 SUCCESSFUL KTP INDUSTRY PROJECTS BASED on KRAs KRA TOTAL 1. Education -Raising level of education in certain areas 2. Economic gains for sectors of industry in identified sector 12 3. Sustainability and Green technology Initiatives 11 4. The Disadvantaged Groups 0 5. Developing Industry Relevant Curriculum (for High Impact sector) 0 TOTAL 5 28

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) q NO. 2011 SUCCESSFUL KTP COMMUNITY PROJECTS BASED on KRAs KRA TOTAL 1. Education -Raising level of education in certain areas 6 2. Economic gains for sectors of community in identified sector 4 3. Sustainability and Green technology Initiatives 2 4. The Disadvantaged Groups 2 5. Developing Community Relevant Curriculum (for High Impact sector) 2 TOTAL 16

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) q TOTAL NUMBER OF APPLICATIONS in 2012 (Second Rolling Plan) INDUSTRY- 152 COMMUNITY - 238 Total of Application = 390

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) q SUMMARY By KRAs (Second Rolling Plan) NO. KRA INDUSTRY COMMUNITY 1. Education – Raising level of education in certain areas. 1 33 2. Economic gains for sectors of industry/ community in identified sectors 95 42 3. Sustainability and Green Technology Initiatives 6 126 4. The Disadvantages Groups 40 36 5. Developing Industry Relevant Curriculum (for High Impact Sector) 10 1 152 238 TOTAL

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) q PROJECTS SELECTED (Second Rolling Plan) FLAGSHIP - 20 COMMUNITY - 28 INDUSTRY- 44 Total of Project = 92

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) q NO. 2012 SUCCESSFUL KTP INDUSTRY PROJECTS BASED on KRAs KRA 1. Education -Raising level of education in certain areas 2. Economic gains for sectors of industry in identified sector 3. Sustainability and Green technology Initiatives 4. The Disadvantaged Groups 5. Developing Industry Relevant Curriculum (for High Impact sector) TOTAL PROJECT FLAGSHIP 1 1 24 11 15 7 0 0 4 1 44 20

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) q NO. 2012 SUCCESSFUL KTP COMMUNITY PROJECTS BASED on KRAs KRA PROJECT 1. Education -Raising level of education in certain areas 2. Economic gains for sectors of community in identified sector 5 3. Sustainability and Green technology Initiatives 3 4. The Disadvantaged Groups 3 5. Developing Community Relevant Curriculum (for High Impact sector) 1 TOTAL 16 28

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) THIRD ROLLING PLAN FOR YEAR 2013 q Application Opening Date 1 NOVEMBER 2012 q Application MUST reach PTJ depends on PTJ q Application MUST reach KTP Sect 7 DECEMBER 2012 q Application Evaluation & Selection Period 26 -28 DECEMBER 2012 q Interview and Presentation Session 14 JANUARY 2013 q Announcement of successful applications: 21 JANUARY 2013

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) SOME GENERAL INFORMATION FOR THIRD ROLLING PLAN • Grants of up to RM 200 k per project in 2013 • Mo. HE has allocated : RM 11 million ~ 55 projects (bottom up) : RM 6 million ~ 30 projects (top down) • Ratio of industry: community projects ~ 70: 30 • No research component, only established knowledge transferred to the industry/community • Need at least one Graduate Intern as the transferor POLIC

Bottom Up 38 projects for Industry – RM 7. 6 million 17 projects for Community – RM 3. 4 million Top Down 21 Flagship projects for Industry – RM 4. 2 million 9 Flagship projects for Community – RM 1. 8 million

Participation/Involvement of Academia from other HEIs 1. Polytechnics/College Communities 2. IPTS

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) KTP ADMINISTRATION @ IPTA • Chairperson: • Contact person:

Knowledge Transfer Programme KTP Grant Scheme Third Rolling Plan (2013) Thank You KNOWLEDGE TRANSFER PROGRAMME KNOWLEDGE FOR ALL