Cri MNet A Case Study in Criminal Justice

Cri. MNet – A Case Study in Criminal Justice Integration History, Mistakes, Progress and Lessons Learned 01/16/07 Slide: 1

Presentation Outline Early Integration Efforts in Minnesota n Recognizing the Gaps n Gaining Policymaker Buy-in n Going Off-track n Regrouping and Moving Ahead n What’s Next? n March 2007 Slide: 2

Early Integration Efforts in Minnesota n Issues initially raised surrounding criminal history records and notification of domestic abuse orders for protection ¨ Justice agency personnel were unaware of “big picture” issues ¨ Changes in business practices were necessary n Importance of “enterprise” view became apparent ¨ Need for technical and data sharing standards ¨ Understanding that multiple technologies existed ¨ Recognizing enterprise-wide business process changes March 2007 Slide: 3

Early Integration Efforts in Minnesota n Legislature creates two governing bodies to oversee policy related to criminal and juvenile justice information (1992!!) ¨ Policy Group Initially four executive and judicial branch members n Now 10 members n ¨ Task n March 2007 Force Larger group, representing criminal justice interests, the public, policymakers Slide: 4

1996 - 2000: Tragic Cases/Crime Rates Minneapolis was coined “Murderopolis” in 1996, where there was a record set for homicides n Wide media attention drawn as a result of tragic murder cases that illustrated information sharing issues (Katie Poirier, Cally Jo Larson) n Interest from private sector n ¨ HEALS – community and corporate leaders ¨ $1 million for larger county integration planning ¨ Support from Target Corporation, Minnesota Business Partnership March 2007 Slide: 5

Public Expectations/Perceptions Even back in the late 1990 s, the public expected key pieces of information to be available to criminal justice agencies through technology. n Today’s crime-themed television shows have only increased public expectations for the use of technology by criminal justice. n March 2007 Slide: 6

SEX OFFENDER: YES NAME: DOB: WARRANTS Dakota County Felony 1/1/99 Hennepin County Misdemeanor 2/5/99 Carver County Gross Msdr 5/5/99 FELONY CONVICTION RECORD Crim Sex Conduct 1 12/98 Assault with Weapon 3/96 Burglary Occupied 6/94 Domestic Restraining Orders: Y Jon Lee Beasley 12/8/52 S N O ED P A BIT E W HI O R P MISDEMEANORS Domestic Assault 3/3/97 Assault 2/15/94 DWI 7/4/93 DWI 9/15/92 PROBATION & DETENTION Hennepin Scott Dakota PRE-TRIAL RELEASE Ramsey 11/99 Hennepin 6/99 Dakota 5/99 JUVENILE FELONY RECORD YES

All Paper and Mailed to BCA – 3 months to learn identity SEX OFFENDER: YES NAME: DOB: WARRANTS Dakota County Felony 1/1/99 Hennepin County Misdemeanor 2/5/99 Carver County Gross Msdr 5/5/99 FELONY CONVICTION RECORD Crim Sex Conduct 1 12/98 Assault with Weapon 3/96 Burglary Occupied 6/94 “Suspense” Conviction Domestic Restraining Orders: to. Y Records Not Visible Criminal Justice Agencies Jon Lee Beasley 12/8/52 S N O ED P A BIT E W HI O R P MISDEMEANORS Domestic Assault 3/3/97 Assault 2/15/94 DWI 7/4/93 DWI 9/15/92 PROBATION & DETENTION Hennepin Scott Dakota PRE-TRIAL RELEASE Ramsey 11/99 Hennepin 6/99 Dakota 5/99 JUVENILE FELONY RECORD YES

Recognizing/Filling Gaps n Key examples showed significant gaps in the information available ¨ Suspense ¨ No electronic fingerprint capture Lack of technology infrastructure to collect and deliver information electronically n These issues became the initial focus for Minnesota efforts n Work began to help policymakers understand issues and needs n March 2007 Slide: 9

Kerry Dean Stevenson Date of Birth: 04/29/58 Aliases n Kerry Dean Geller n Keith Allen Brummer n Bob Stevenson n Robert Mark Geller n James Heidelberg n Richard Lee Olson n Bob Geller n Robert James Stevenson n Eric Allen Johnson March 2007 Slide: 10 Alias Dates of Birth: • 03/29/55 • 05/11/58 • 01/24/61 • 05/05/55 • 04/29/55 • 03/27/48 • 04/24/54

Year Convicted of: County Status: Crt file # 1983 Indecent Conduct Hennepin CCH CAG# 83080022 1984 DWI Hennepin CCH 1535155 1985 Indecent Conduct Anoka Not in CCH K 1 -85 -1172 1986 Indecent Conduct Hennepin CCH CAG# 86109522 1986 Indecent Conduct Ramsey Suspense Pre-TCIS? 1986 DWI Hennepin Suspense 1987 Indecent conduct Anoka Suspense CAG# 86121271 KX-87 -7525 1987 Indecent conduct Anoka Suspense K 9 -87 -7967 1988 Indecent Exposure Hennepin 1989 Gross Misd DWI 1991 Agg Viol – DL Susp 1992 Indecent Conduct 1993 Total. CCHOffenses: 21 CCH CAG# 87151375 89056658 Suspense K 8 -89 -534 On State Criminal CCH Suspense History Data Base: 6 Pine Hennepin 91040704 Anoka K 8 -92 -8512 Ramsey Suspense KX-93 -759 Indecent Conduct Ramsey Suspense K 6 -93 -757 1993 Indecent Exposure Hennepin Suspense 1993 Escape from custody Hennepin Suspense 1994 Theft by check Ramsey Not in CCH 1997 Crim Sex Conduct 5 th Ramsey 1998 Crim Sex Conduct 5 th Hennepin Suspense 2000 Crim Sex Conduct 5 th Anoka Found Guilty – Sentencing scheduled CAG # 93022196 CAG# 93511838 K 7 -94 -82 K 2 -97 -2658 CAG# 97208852 KX-00 -6209

2000 -01 - Gaining Policymaker Buy-in n Legislature appropriates funding ($40 million in 2000 -01) for system improvement to fill existing gaps ¨ Electronic fingerprint capture (livescan devices), arrest/booking photo database, predatory offender database, statewide probation/detention/release database, initial funding for new court records system, and additional local grant funding. n State-level Program Office (Cri. MNet) created to assist with these efforts March 2007 Slide: 12

2002 - Cri. MNet Program Goes Off Track § § Exclusive focus on building technology (building a thing - “backbone) with little stakeholder involvement or input No strategic plan – no plan of any kind Oversimplification and over-promised results and time to deliver Limited understanding or interest in criminal justice business practice issues or needs Result: Destined for failure yet very high expectations of stakeholders and the public March 2007 Slide: 13

More Challenges! n Legislative audit criticizes program, but is generally supportive of vision/mission ¨ Suggests stronger controls on program goals, outcomes, budget accountability ¨ Suggests specific communications plan and stakeholder input/involvement n State law enforcement database with insufficient data policy and security experiences an access breach, resulting in legislative scrutiny and eventual shutdown March 2007 Slide: 14

Regrouping and Moving Ahead n 2003 -2004 ¨New Cri. MNet Program leadership ¨Program shifts to focus on business needs and stakeholder involvement – emphasizing collaboration ¨Comprehensive strategic plan created, vetted with stakeholders, and adopted ¨Strong project and program management and controls put in place March 2007 Slide: 15

Regrouping and Moving Ahead n 2005 -2006 ¨Cri. MNet Program hires permanent longterm staff ¨Progress made toward developing process, data, and technical standards ¨Framework document details future vision for integration (collaborative effort of Task Force, Policy Group and Program Office) March 2007 Slide: 16

Integration Activities - Progress § § § § § Policy Analysis (background checks/expungements) Standards – process, data and technical, and, data policy (development and vetting) Security Architecture Plan New statewide law enforcement Incident database Identification Roadmap (biometric-linked index) Direct Assistance to Local Agencies Court Information System (MNCIS) Rollout (continued) Statewide Supervision System (upgraded) Integrated Search Service MN Criminal Justice Statute Service March 2007 Slide: 17

SEX OFFENDER: YES NAME: DOB: WARRANTS Dakota County Felony 1/1/99 Hennepin County Misdemeanor 2/5/99 Carver County Gross Msdr 5/5/99 FELONY CONVICTION RECORD Jon Lee Beasley 12/8/52 MISDEMEANORS Domestic Assault 3/3/97 Assault 2/15/94 DWI 7/4/93 DWI 9/15/92 PROBATION & DETENTION Crim Sex Conduct 1 12/98 Assault with Weapon 3/96 Burglary Occupied 6/94 Hennepin Scott Dakota Domestic Restraining Orders: Y Suspense Records Not Visible to Criminal Justice Agencies March 2007 S N O ED P A BIT E Iand Mailed to W Paper All H O – 3 months to BCA R P learn identity Slide: 18 PRE-TRIAL RELEASE Ramsey 11/99 Hennepin 6/99 Dakota 5/99 JUVENILE FELONY RECORD YES

SEX OFFENDER: YES NAME: DOB: WARRANTS Dakota County Felony 1/1/99 Hennepin County Misdemeanor 2/5/99 Carver County Gross Msdr 5/5/99 FELONY CONVICTION RECORD Jon Lee Beasley 12/8/52 Domestic Assault 3/3/97 Assault 2/15/99 Viol Retrain’g Order 7/4/98 DWI 9/15/02 Crim Sex Conduct 1 12/98 Assault with Weapon 3/96 Burglary Occupied 6/94 Hennepin Scott Dakota Domestic Restraining Orders: Y Suspense Records Visible to Criminal Justice Agencies March 2007 P ITE A WE HIB O R P MISDEMEANORS PROBATION & DETENTION Slide: 19 All electronically Captured and sent to BCA – identity returned in hours, soon S to be in N D Ominutes PRE-TRIAL RELEASE Ramsey 11/03 Hennepin 6/02 Dakota 5/04 JUVENILE FELONY RECORD YES

Lessons Learned Along the Way n Most of the challenges were completely uncharted territory ¨ Strategic planning/mission development with involvement of all aspects of criminal justice at the state and local level ¨ Creation of a comprehensive communications plan for this effort, intended to solicit feedback from and involvement of criminal justice constituent groups ¨ Providing the proper policy foundation – particularly with data practices (PIA) March 2007 Slide: 20

Lessons Learned Along the Way Creating a statewide vision for filling information gaps and for integration across the criminal justice enterprise n Creating a process for establishing standards n Reaching out to vendors to communicate the future vision/ongoing projects/needs of users n Working within the established governance structure in a way that is effective and meaningful - transparency n March 2007 Slide: 21

Lessons Learned Along the Way Keeping policymakers and constituent groups engaged through a long-term, ongoing effort especially after set backs n Understanding situations will change – allowing for flexibility as efforts move ahead n Learning to assess when something isn’t within the scope of your program and how to prioritize goals and expectations n March 2007 Slide: 22

Creating the Framework for Integration Began with priorities discussion in the Task Force and with their constituents n Strengthened with work of Program Office in assessing needs defined by users and confirming those through Task Force; and, with comprehensive portfolio planning and project management n Affirmed by Policy Group as the high-level “end state vision” moving forward for Minnesota criminal justice enterprise integration n March 2007 Slide: 23

IV ER EL D G N LI B A EN ACHIEVE THE VISION Y The Enterprise View Actual information ACHIEVE systems THE VISION Facilitates the that provide data to justice delivery of data agency practitioners but is not usually tangible (unless POLICY not done!) Foundation for all activities STRATEGIES March 2007 Slide: 24

Fitting Projects into the Framework Y EN D G N EL LI IV B A ER Integrated Search Services CIBRS Blueprint New AFIS • Business Improvement S 3 And Stds MNCIS • Technical Stds POLICY • Security Arch Stds NEIS n. CCHData Policy - Chap 13 Privacy Impact Assessment Direct Assistance to e. Charging Background Checks Expungement local agencies Fingerprinting Reqs Security Policy Grants M. S. 299 C. 65 Criminal History Definition Vendor Outreach March 2007 Slide: 25

Keeping Constituents Engaged Task Force provides venue for constituent groups to provide feedback n Program Office reaches out to local agencies to provide feedback and communicate progress n State must provide context to progress/expenditures to create better understanding of the issues/needs n March 2007 Slide: 26

Creating the Context n The total annual cost of justice and public safety in MN (2004)* ¨ Cities under 2500 ¨ Cities over 2500 ¨ Counties ¨ State ¨ TOTAL n $59, 100, 000 $832, 600, 000 $710, 300, 000 $715, 700, 000 $2, 317, 700, 000 This excludes some capital investment, federal funds and other grants *Source: “Summary Budget Information for Minnesota Cities; 2004 Budget Data Together with 2003 Revised Budget Data”, and “ 2003 and 2004 County Budget Summary”, Office of the State Auditor for cities and counties, rounded to nearest $100, 000. March 2007 Slide: 27

What’s Next? Implementing the Framework – priorities identified by the Task Force and affirmed by the Policy Group n Consolidating information in a way that’s more helpful to users n Linking more information back to the individual – eventually to a biometric (fingerprint) n Delivering information based on the users role and the event (officer in squad car, judge at arraignment), with appropriate security n March 2007 Slide: 28

Cri. MNet’s Role Focusing on the Enterprise n Recommending core investments for greatest benefit to the state as a whole n Helping maintain project momentum and interest of policymakers and constituents n Providing resources to help local agencies engage in enterprise initiatives and be involved n March 2007 Slide: 29

dale. good@state. mn. us deb. kerschner@state. mn. us General Program Info at: www. crimnet. state. mn. us Integration Repository at: www. crimnet. state. mn. us/cjir March 2007 Slide: 30