Creating NewspaperStyle Captions and Metadata to Describe Images

Creating Newspaper-Style Captions and Metadata to Describe Images that Cannot be Digitized due to Copyright Concerns by Eric Willey, Illinois State University Or: Buddy, Seriously, Read Your Session Title Out Loud Before Submitting Because That is Way too Wordy

Creating Newspaper-Style Captions and Metadata to Describe Images that Cannot be Digitized due to Copyright Concerns by Eric Willey, Illinois State University Or: and now You're Going to Have to Get Past That With a Joke or Something

Creating Newspaper-Style Captions and Metadata to Describe Images that Cannot be Digitized due to Copyright Concerns by Eric Willey, Illinois State University Or: and you know you're not very good at that

Creating Newspaper-Style Captions and Metadata to Describe Images that Cannot be Digitized due to Copyright Concerns by Eric Willey, Illinois State University Or: so Save Yourself some Trouble, Huh?

Tell ‘em what you’re gonna tell ‘em. • Created a 43 page guide to 618 illustrations, scrapbook items, and secondary materials in the Lois Lenski Collection • Included about 2913 metadata terms from Thesaurus of Graphic Materials • Two student workers hired through a $2400 University Research Grant, lessons could also apply to volunteers • 1 fiscal year (1 June 2015 -1 June 2016) • The things I did wrong (unless my tenure committee is listening, in which case: great project, excellent use of funds, smooth sailing in calm seas all the way because I am a genius please let me keep my job) • Written text of talk will be made available (and slides).

Sample image from Lois Lenski Collection, Illinois State University, Milner Library.

Eric’s Big Catalog of Inadequacies • 1. Your students or volunteers do not understand this the way you do. Provide training, examples (good and bad), more going over stuff and why it’s important to do things a certain way.

Eric’s Big Catalog of Inadequacies • 1. Your students or volunteers do not understand this the way you do. Provide training, examples (good and bad), more going over stuff and why it’s important to do things a certain way. • 2. Plan for attrition, and how losing people will change your workflows.

Eric’s Big Catalog of Inadequacies • 1. Your students or volunteers do not understand this the way you do. Provide training, examples (good and bad), more going over stuff and why it’s important to do things a certain way. • 2. Plan for attrition, and how losing people will change your workflows. • 3. Make sure people are working on the same software, same version, or test for compatibility issues.

Eric’s Big Catalog of Inadequacies • 1. Your students or volunteers do not understand this the way you do. Provide training, examples (good and bad), more going over stuff and why it’s important to do things a certain way. • 2. Plan for attrition, and how losing people will change your workflows. • 3. Make sure people are working on the exact same software, or test for compatibility issues. • 4. Consider software carefully, look for alternatives, train people on it and especially train them on what can go wrong.

Eric’s Big Catalog of Inadequacies • 1. Your students or volunteers do not understand this the way you do. Provide training, examples (good and bad), more going over stuff and why it’s important to do things a certain way. • 2. Plan for attrition, and how losing people will change your workflows. • 3. Make sure people are working on the exact same software, or test for compatibility issues. • 4. Consider software carefully, look for alternatives, train people on it and especially train them on what can go wrong. • 5. Break the project up into chunks your volunteers can manage from beginning to end.

Eric’s Decently Sized Catalog of Adequacies • 1. Make your data available, see what people do with it. The Guide and csv file can be downloaded without copyright from our IR: http: //ir. library. illinoisstate. edu/fpml/72/

Eric’s Decently Sized Catalog of Adequacies • 1. Make your data available, see what people do with it. The Guide and csv file can be downloaded without copyright from our IR: http: //ir. library. illinoisstate. edu/fpml/72/ • 2. Make clear rights statements so people know they can mess with your data.

Eric’s Decently Sized Catalog of Adequacies • 1. Make your data available, see what people do with it. The Guide and csv file can be downloaded without copyright from our IR: http: //ir. library. illinoisstate. edu/fpml/72/ • 2. Make clear rights statements so people know they can mess with your data. • 3. Work with students and volunteers occasionally so you see the collection through their eyes, and remember how amazing it was the first time someone brought you a folder.

Eric’s Decently Sized Catalog of Adequacies • 1. Make your data available, see what people do with it. The Guide and csv file can be downloaded without copyright from our IR: http: //ir. library. illinoisstate. edu/fpml/72/ • 2. Make clear rights statements so people know they can mess with your data. • 3. Work with students and volunteers occasionally so you see the collection through their eyes, and remember how amazing it was the first time someone brought you a folder. • 4. Read your session title out loud, because… oh, dang it, well, next time…

THANK YOU! ERIC WILLEY ILLINOIS STATE UNIVERSITY SAA 2016, ATLANTA, GEORGIA