Creating an eEnvironment for scholarship dream or reality

Creating an e-Environment for scholarship: dream or reality? Dr Heila Pienaar Deputy Director: e-Information Strategy & e-Research Enablement Department of Library Services University of Pretoria, South Africa heila. pienaar@up. ac. za ; http: //www. library. up. ac. za/profile/heila_pienaar/cv. pdf

Enable teaching & learning Enable research • Information literacy training (e. g. using game technology) • Faculty libraries with information specialists for each subject • Learning centre / commons • Relevant information collection (extensive e -resources) • Integration with Click. UP (web pages with full-text information resources) • Relevant reserved information collection Community & professional engagement • Information literacy training for postgraduates and researchers • Enhanced research competencies • Planned research commons Mandate: Library is responsible for the management of academic information and knowledge, and for leading the University in information and knowledge innovation • Carnegie African Library Leadership Academy e-Strategy • Mamelodi library community outreach • Open access repositories • Presenting workshops on eskills • Digitisation & preservation • World Digital Library • Open mandate (UP articles) • Web 2 tools • e-Research: research data management & VRE’s (virtual research environments)

Why such an emphasis on E? • In the Library’s risk register dated February 2010: • Risk: “Not taking advantage of new IT tools, concepts & breakthroughs to improve current services and create new services” • Context: – “Slow uptake of new innovations by academic clients and library staff obstruct new and improved services – Lack of understanding that IT tools have conceptual implications / new concepts are embedded in IT; a different way of looking at the world e. g. virtual worlds” (Web 2. 0. . . The Machine is Us/ing Us http: //www. youtube. com/watch? v=6 gm. P 4 nk 0 EOE: 4. 35 minutes)

Content • e-Information Strategy • Governance • Examples of products of the e-Strategy in support of Scholarship

Why an e-Information Strategy? • Can be seen as a high-level Innovation Strategy for any organisation • Integrate e-Information applications within a broad framework • Help to focus the organisation • Keep the organisation on the cutting edge of new developments • Establish a framework for capacity e. g. staff, IT to implement the strategy • Actually just another term for a focused corporate Knowledge Management strategy

Objective: Creating an e-Environment for Scholarship e-Research e-Learning Library web Repositories e-Resources e-Information Strategy focus areas Mobile services Open Scholarship Web / Library 2 Digitisation & Preservation

Governance • Deputy-director: e-Information Strategy & e-Research Enablement is responsible for the development & implementation of the strategy • e-Service unit is responsible for the research, development, implementation & maintenance of e-products & services that support the strategy • e-Steering committees (matrix teams) are responsible for co-ordination and development of their respective focus areas

e-Service Unit • Deputy-director: e-Strategy & e-Research enablement: dr Heila Pienaar • UP Repositories manager: Hettie Groenewald • UP Digitisation manager: Ria Groenewald • UP Open Scholarship manager: Elsabe Olivier • Library Web manager: Christelle Steyn

Project / matrix teams to implement focus areas Subject librarians

e-Steering committees (project teams) • Library e-Service steering committee (overarching): Dr Heila Pienaar (chair) • e-Research steering committee: dr Heila Pienaar • e-Learning steering committee: Christelle Steyn • Digitisation & Preservation steering committee: Ria Groenewald • Open Scholarship steering committee: Elsabe Olivier • Repositories steering committee: Hettie Groenewald • Library web steering committee: Christelle Steyn • Web / Library 2 steering committee: Janice de Wee • e-Resources steering committee: Soekie Swanepoel • Mobile services steering committee: Christelle Steyn & Ria Groenewald • Ex officio members of Library e-Service steering commitee: Library executive, Library IT manager (Leonora Wydeman), 3 members of the Faculty managers (Johann van Wyk, Susan Marsh, Maureen du Pisanie)

Objective: Creating an e-Environment for Scholarship Heila Pienaar e-Research e-Learning Christelle Steyn Library web Repositories Hettie Groenewald e-Resources e-Steering committees’ managers Mobile services Christelle & Ria Open Scholarship Web / Library 2 Digitisation & Preservation Soekie Swanepoel Ria Groenewald Elsabe Olivier Janice de Wee

Roles & responsibilities of steering committees • Chairs are responsible for the establishment of their steering committees • Steering committees are responsible for their own strategic & implementation plans • Steering committees to co-ordinate with one another • Steering committees to discuss progress etc with the e-Service steering committee on a regular basis • Steering committees are responsible for good communication and interfaces between line and project perspectives

e-Research Objective: to do faster, better and different interdisciplinary research • e-Research advocacy • Virtual Research Environment (VRE) projects • Research data management initiatives

Advocacy: e-Research Seminar May 2009 Welcome: Prof Robin Crewe, VC Research, University of Pretoria, South Africa e-Research in the United Kingdom: Mathew J. Dovey, Programme Director (e-Research), JISC Executive, UK e-Research and MS Research: Lee Dirks, Director, Education & Scholarly Communication, Microsoft Corporation – External Research e-Research and digital preservation: Dr Dawid L. Giaretta (MBE), Associate Director, Digital Curation Centre, UK & Project leader: CASPAR, PARSE. Insight, ISO standard for audit and certification of digital repositories e-Research in South Africa: Prof Colin J Wright, Head: Research, Centre for High Performance Computing (CHPC), dr Martie van Deventer, Portfolio Manager CSIR’s Information Services, South Africa & Wim Hugo, Managing Director, MBV Equsys/Consulting.

SA Malaria researchers’ VRE components Repositories: research results; experiments; literature & documents Identification of research area Literature review & indexing Dissemination & artifacts Skype, smart board, video conferences E-learning system for researchers (Collaborative) Electronic Lab book Integrated data management system Red: none Orange: some Yellow: all Web/wiki/blog: search engines, databases; researchers & topics; funders, portals, communication, projects Real time communication Identification of collaborators Proposal writing Training / mentoring etc Scientific workflow Servers with data files Internal shared database of indexed articles Sophisticated instruments that generate digital information and data Mathematical modelling tools; numerical algorithm tools; simulation software; in silico experiments Identification of funding sources Document management system Generic software e. g. MS / Open Office Project management Access to research networks & super computers; access to labs with in silico screening + Project management system (Free) Data analysis software

Demonstrator interface Access and authentication Library resources Internet resources Alerts and RSS feeds – may help with info overload

BL / MS RIC: Management of published info Research. Gate: research collaboration OPENWETWARE: Lab Notebook on Blog myexperiment: scientific workflows HUBzero: access to interactive simulation tools archer e-Research toolkit: data management nano. HUB: subject gateway built on HUBzero platform

Research data management Survey of research data management practices at the University of Pretoria. Survey of 52 researchers on their data management practices by 16 information specialists. The report is available. Very Large Database initiative. In an attempt to address the data needs of academic institutions and projects of national interest, the Department of Science and Technology (DST) has recently mandated the Centre for High Performance Computing (CHPC) to initialise an intervention known as the Very Large Data Base (VLDB). It is hoped that with the contribution from the stakeholders, the VLDB intervention would be able to implement the appropriate mechanism to support and enhance the key data-bound research and operations of today and tomorrow (Jeff Chen, CHPC, April 2010). UP Library is working closely with dr Chen to realise this initiative. World Data Centre for Biodiversity and Human Health in Africa. A meeting were attended by Wim Hugo (SAEON), Dr Daisy Selematsela & Henda vd Berg (NRF), Dr Martie van Deventer (CSIR) and Dr Heila Pienaar (UP) to discuss the funding, development and implementation of the proposed World Data Centre. Department of Science & Technology has contracted SAEON to develop a shared platform and substantial overlap exists with the platform required for the World Data Centre. The United States Geological Survey is sponsoring some of the work needed, as well as NRF/CSIR/UP (funds are available via the 1 st African Digital Curation Conference). The prototype will be available mid June. The Ne. DICC consortium will meet to discuss the agenda for this prototype development. A presentation will also be given at the Codata management conference in Cape Town, 27 -29 October 2010 http: //www. codata 2010. com/

e-Learning Integration of web resource pages with the different modules of the e-Learning system

Teaching e-Skills to UP librarians: 60 minutes workshops

Games for Information Literacy

Digitisation > Digital Collections http: //www. library. up. ac. za/digital/index. htm

World Digital Library (WDL)

e-Resources, global search engine & catalogue

Open Scholarship

Repositories Digital Repository Model Only digital material can be submitted: digitized or digitally born

UP Library manages 2 repositories

UPSpace statistics 4 Jan 2010 - 10 March 2010 • • • • • • • • Top 5 Communities accessed: 1. Engineering, Built Environment & Information Technology http: //repository. up. ac. za/upspace/handle/2263/71 2. Economic & Management Sciences http: //repository. up. ac. za/upspace/handle/2263/1682 3. Education http: //repository. up. ac. za/upspace/handle/2263/63 4. South African National Veterinary Repository http: //repository. up. ac. za/upspace/handle/2263/3809 5. Veterinary Science http: //repository. up. ac. za/upspace/handle/2263/78 Top 5 Sub-communities accessed: 1. Architecture http: //repository. up. ac. za/upspace/handle/2263/72 2. Southern African Transport Conferences http: //repository. up. ac. za/upspace/handle/2263/5201 3. Onderstepoort Journal of Veterinary Research http: //repository. up. ac. za/upspace/handle/2263/8641 4. Research Articles (Jonathan Jansen ) http: //repository. up. ac. za/upspace/handle/2263/111 5. HTS Teologiese Studies / Theological Studies http: //repository. up. ac. za/upspace/handle/2263/11004 Top 5 Collections accessed: 1. Campus Buildings http: //repository. up. ac. za/upspace/handle/2263/6523 2. Pretoria Environs Buildings http: //repository. up. ac. za/upspace/handle/2263/11706 3. Africana Books Collection http: //repository. up. ac. za/upspace/handle/2263/4911 4. LLM Dissertations (Centre for Human Rights) http: //repository. up. ac. za/upspace/handle/2263/927 5. Jonathan Jansen Collection http: //repository. up. ac. za/upspace/handle/2263/108 Top 5 items accessed: 1. Curriculum reform in South Africa: a critical analysis of outcomes-based education http: //repository. up. ac. za/upspace/handle/2263/132 2. Geslacht-register der oude Kaapsche familien. Deel 1, A-J http: //repository. up. ac. za/upspace/handle/2263/9290 3. Geslacht-register der oude Kaapsche familien. Deel 3, P tot Z. http: //repository. up. ac. za/upspace/handle/2263/9288 4. Language and other background factors affecting secondary pupils' performance in Mathematics in South Africa http: //repository. up. ac. za/upspace/handle/2263/4915 5. Geslacht-register der oude Kaapsche familien. Deel 2, A tot O http: //repository. up. ac. za/upspace/handle/2263/9289

Examples: Repository content

Web & Web 2 tools Facebook: Information specialists available in the student environment Blogger: UPSpace metadata training You. Tube channel for UP Library http: //www. youtube. com/watch? v=Sy 0 f-q. HSHM 4

Source: National Geographic, March 2010

Library web: gateway to tools, information resources & experts

In conclusion: it is still more of a dream than a reality, but we are moving in the right direction … In conclusion

Bibliography • • Pienaar, H. , Van Deventer, M. 2009. To VRE or not to VRE? Do South African malaria researchers need a virtual research environment? Ariadne, 59, April 2009. http: //www. ariadne. ac. uk/issue 59/pienaarvandeventer/ Pienaar, H. , Smith, I. 2008. Development of a library 2. 0 service model for an African library. Library Hi Tech News, 25(5): 7 -10. • http: //www. library. up. ac. za/digi/programme. htm • Van Deventer, M. J. , Pienaar, H. 2008. South African repositories: bridging knowledge divides. Ariadne, 55, April 2008. • http: //www. ariadne. ac. uk/issue 55/vandeventerpienaar/; https: //www. up. ac. za/dspace/handle/2263/8615 • Page-Shipp, RJ. , Hammes, M. , Pienaar, H. , Reagon, F. , Thomas, G. , van Deventer, MJ. , Veldsman, V. 2005. e. Research support services: responding to a challenge facing the South African research and information communities. SA Journal of Information Management, December 2005, 7(4) http: //www. sajim. co. za/default. asp? to=peer 4 vol 7 nr 4 ; https: //www. up. ac. za/dspace/handle/2263/1 806 Source: http: //www. library. up. ac. za/profile/heila_pienaar/cv. pdf Pienaar, H. , van Deventer, M. 2009. Conceptual framework for a Malaria VRE in South Africa. The Research Information Centre (RIC) Stakeholder Event, British Library, London, 23 March 2009 https: //www. up. ac. za/dspace/handle/2263/9734 ; http: //www. slideshare. net/heila 1/conceptual-framework-for-amalaria-vre-in-south-africa http: //www. emeraldinsight. com/Insight/view. Container. do; jsessionid=78 A 376 CF 81 DB 520 E 7 A 35 DEC 90 D 1 DB 231? container. Type=Issue&container. Id=6013282 • Van Deventer, M. , Pienaar, H. , Morris, J, Ngcete, Z. 2009. Virtual research environments: learning gained from a situation and needs analysis for malaria researchers. African Digital Scholarship and Curation Conference. Pretoria. 12 -14 May 2009. Pienaar, H. Libraries on the move - shifting barriers, going places, sharing spaces. Stellenbosch University Library 10 th annual symposium, 6 -7 November 2008. Stellenbosch. https: //www. up. ac. za/dspace/handle/2263/7877 ; http: //www. slideshare. net/heila 1/stellenbosch 08 socialpresentation/ • Van Deventer, M. , Pienaar, H. Advance & attack: technology demonstrator to the rescue …and beyond. International Internet Librarian 2008 conference. London. 16 -17 October 2008. https: //www. up. ac. za/dspace/handle/2263/7878 • • Pienaar, H. Development and implementation of an e-Information Strategy for an academic library. Libraries & Information Management Forum 2008, Hilton Hotel, Sandton, Johannesburg, South Africa. 21 -22 August 2008. http: //hdl. handle. net/2263/6721 Pienaar, H. Digital Scholarship and the role of the university library. Ninth Southern African Online Information Meeting. CSIR Conference Centre, Pretoria. 3 -5 June 2008. http: //hdl. handle. net/2263/5830