Creating Accessible PDF Documents Dick Hemenway CMAC Accessibility

Creating Accessible PDF Documents Dick Hemenway CMAC Accessibility Committee

Topics n n n Acrobat 5. 0 settings Existing PDF Files New Files Documents Containing Bitmapped Images Documents Containing Tables Using the Make Accessible Plug-in - Available at Adobe. Com CMAC Web Site Accessibility Committee

Acrobat 5. 0 Settings n n n Edit > Preferences > General Select ACCESSIBILITY Change settings as required - suggest setting page count to 0. CMAC Web Site Accessibility Committee

Acrobat 5. 0 Settings 2 CMAC Web Site Accessibility Committee

Acrobat 5. 0 Settings 3 CMAC Web Site Accessibility Committee

Existing PDF Files n n n Original File and Authoring Application Available Original File and Authoring Application Unavailable Scanned PDF CMAC Web Site Accessibility Committee

Original File and Authoring Application Available n n n Install Adobe Acrobat 5. 0 Convert to a new PDF file using latest version of application Use Make Accessible Plug-in CMAC Web Site Accessibility Committee

Original File and Authoring Application Unavailable n n Open PDF in Acrobat 5. 0 Use Make Accessible Plug-in CMAC Web Site Accessibility Committee

New Files (Microsoft Office 2000 Application) 1. Open Document 2. Choose Acrobat > Change Conversion Settings CMAC Web Site Accessibility Committee

Change Conversion Settings Dialog Box 1 CMAC Web Site Accessibility Committee

Change Conversion Settings Dialog Box 2 CMAC Web Site Accessibility Committee

New Files (Microsoft Office 2000 Application) Continued 3. Open Office Tab 4. Select Options u Embed tags in PDF u Page Labels off CMAC Web Site Accessibility Committee

Select Options - Office Tab CMAC Web Site Accessibility Committee

New Files (Microsoft Office 2000 Application) Continued 5. Open Bookmarks Tab 6. Select Options CMAC Web Site Accessibility Committee

Bookmarks Tab CMAC Web Site Accessibility Committee

New Files (Microsoft Office 2000 Application) Continued 7. Select Acrobat > Convert to PDF OR click Adobe PDF button CMAC Web Site Accessibility Committee

Acrobat > Convert to PDF CMAC Web Site Accessibility Committee

New Files (Microsoft Office 2000 Application) Continued 8. Name and save CMAC Web Site Accessibility Committee

Specify Language for Text n n n Window > Tags In Tags dialog box, click on + symbol to left of TAGS ROOT to get <DOCUMENT> Right click on <DOCUMENT> to get menu Select ELEMENT PROPERTIES Select EN-US in LANGUAGE box OK CMAC Web Site Accessibility Committee

Specify Language 1 CMAC Web Site Accessibility Committee

Specify Language 2 CMAC Web Site Accessibility Committee

Specify Language 3 CMAC Web Site Accessibility Committee

Specify Language 4 CMAC Web Site Accessibility Committee

Documents Containing Bitmapped Images (Alt Tags) n n n Window > Tags Click the + symbol to left of <figure> element Select <figure> element - Right Click to get menu Select ELEMENT PROPERTIES Enter Alt Tag in ALTERNATE TEXT box OK CMAC Web Site Accessibility Committee

Alt Tag Images 1 CMAC Web Site Accessibility Committee

Alt Tag Images 2 CMAC Web Site Accessibility Committee

Documents Containing Tables n n Use INSERT TABLE command or DRAW TABLE tool in MS Word Don’t use tabs to simulate double-column text CMAC Web Site Accessibility Committee

Using the Accessibility Checker in Acrobat 5. 0 n n Tools > Accessibility Checker Change settings as required CMAC Web Site Accessibility Committee

The Accessibility Checker 1 CMAC Web Site Accessibility Committee

The Accessibility Checker 2 CMAC Web Site Accessibility Committee

The Accessibility Checker 3 CMAC Web Site Accessibility Committee

Using the Make Accessible Plug-in n n When you do not need to run the Make Accessible Command How to use the Make Accessible Command CMAC Web Site Accessibility Committee

When You Do Not Need to Run the Make Accessible Command n n When you created a tagged Adobe PDF file using MS Office 2000 When you created a tagged Adobe PDF file from scanned images using Adobe Acrobat Capture CMAC Web Site Accessibility Committee

How to use the Make Accessible Command n n n Open the PDF file in Acrobat 5. 0 Choose Document > Make Accessible Use the Tags palette to add a language specification or alt tags for images Use the Accessibility Checker Save the file CMAC Web Site Accessibility Committee

Make Accessible Command CMAC Web Site Accessibility Committee

Review n What do I need for u Existing PDF files - Acrobat 5. 0, Make Accessible Plug-in and original application if available u Existing scanned PDF (image only) - Adobe Capture 3. 0 u New files - Acrobat 5. 0 and MS Office 2000 Applications CMAC Web Site Accessibility Committee

Jaws Example CMAC Web Site Accessibility Committee