Court Modernization in Latvia Modernization of Courts in
- Slides: 25
Court Modernization in Latvia Modernization of Courts in Latvia Annual meeting, 2013
Court Modernization in Latvia Agenda Introduction to Project framework Part 1: Videoconferencing in Courts Part 2: Process and cost optimization Part 3: e-Services Q&A
Court Modernization in Latvian un Swiss cooperation programme individual project «Court Moderrnization in Latvia» Nr. CH 01 Contract date: August 17, 2009 Contractual parties: Ministry of Finance (Latvia), Swiss Confederation Implementation: Ministry of Justice (Latvia), Court Administration (Latvia), Central Finance and Contracting Agency (Latvia) Total budget: 9 411 765 CHF (~4, 9 m. LVL) Financing by Swiss Confederation: 85% Deadline: June 30, 2013 (planned for extension til December 31, 2013) No of Activities: 6 Project management: Ltd Ernst & Young Baltic, Audit: Ltd Rodl & Partner PR: Ltd Tēls PR & Deep White
Court Modernization in Latvia Part 1 - Videoconferencing Activities 1 and 2 «Set-up videoconference equipment in courts and prisons» , «Set-up audio recording equipment in court proceedings» Budget: 6 358 799 CHF Contractor: Ltd «Lattelecom» (provides also hot-swap of central infrastructure, fast and reliable data transfer network) Target Indicators: 1000 videoconference sessions / 2000 audio rec Financial cost savings: Prisoner convoy costs (100 CHF per case, 13 000 cases annually), cross border court hearings, facilities for accused persons, attendance of forensic experts Other benefits: General public safeguarding, decreased convoy paperwork, decreased health threats (infectious diseases) Limitations: real time presence, eye contact
Court Modernization in Latvia Part 1 - Videoconferencing Activities 1 and 2 «Set-up videoconference equipment in courts and prisons» , «Set-up audio recording equipment in court proceedings» • Main use scenarios: Court – Prison facility, Court – Mobile unit (hospital, home, child room u. t. t. , ), Court in Latvia – Court in Foreign country, Court – Forensic office, Police, Prosecutor, State Revenue Service e. t. c. • Enhanced application: Trainings, seminars, meetings, discussion panels (Courts – Ministry of Justice/CA, Courts – Courts, Prisons – Prisons, Courts – Foreign courts etc. ). • Simultenously 12 end-points
Court Modernization in Latvia Part 1 – Videoconferencing: Status Activities 1 and 2 «Set-up videoconference equipment in courts and prisons» , «Set-up audio recording equipment in court proceedings» • 58 (6 large, 52 standard) Court rooms equipped with videoconference equipment (each Court house has at least one) • 16 standard prison videoconference rooms • 7 mobile videoconference units (with voice distortion) • 312 rooms equiped with audio recording equipment • Secure and reliable (backed-up hot-swap) central infrastructure in two locations • High capacity, secure data transfer lines • All rooms supplied with curtains and furniture
Court Modernization in Latvia Part 1 - Videoconferencing Equipment: • Display – Samsung 51’ (2 displays for large rooms, 32’ for prison facilities) • Centrally managed videoconference unit - Cisco Tele. Presence System Codec C 40 with 1 movable videocam (2 videocoms for large rooms) • Configurable digital audio processor BSS BLU-100 – with 6 microphones (10 microphones for large court rooms, 5 – for audio recording only, 1 microphone for prison facilities) • 7 mobile units Cisco Tele. Presence System 1700 MXP • Central infrastructure in 2 separate locations
Court Modernization in Latvia Part 1 - Videoconferencing Activities 1 and 2 «Set-up videoconference equipment in courts and prisons» , «Set-up audio recording equipment in court proceedings» • Computer hardware in court rooms (135 units) • Installation of data network wiring in court rooms and prison facilities (>2 m/bits) • Additional furniture, curtains and audio storage/playback equipment • Development and installation of audio protocol tagging system (in progress) • Support for the use of video conference equipment (in progress)
Court Modernization in Latvia Part 1 - Videoconferencing Current project activities (agreed as of 28. 06. 2012): • 13 more rooms will be equiped • 8 court rooms with audio recording equipment • 25 additional displays • 45 additional microphones • Current status – tendering procedure in progress (2 applicants) • Implementation within existing budget framework • Implementation deadline June 30, 2013
Court Modernization in Latvia Part 1 - Videoconferencing Project status (agreed as of 28. 06. 2012): • March 31, 2013 – Number of videoconferences: =1757 January 1, 2013 – Number of audio recordings: > 5000 • Implementation extension needed – December 31, 2013 – Additional controls for tendering process for all tenders, – New Court-house building, – Thorough assessment of requirements for additional displays and microphones (as noted by EU technical experts to implement «True-To-Life» ) done, – Additional on-going end-user support in progress, lessons learnt and development of hands-on use procedures, – Cooperation with Baltic partners. • Additional project partners (incl. Court Administration, Ministry of Justice, Forensic expert office etc. )
Court Modernization in Latvia Part 1 - Videoconferencing Long-term plan and actions - Provide ongoing planning of user hands–on support (contract with Lattelecom for 6 support specialists in different regional courts – Rēzekne, Liepāja, Valmiera, Rīga), development of lessons learnt and practical guide - Monitor legislation changes (checklist of all proposed and implemented legislation changes developed) - Pan Baltic knowledge sharing (next Baltic meeting in Riga, August, 2013) - Promoting project on EU scale (annual Forum Meeting for all EU member states between their respective capital cities appellation courts presidents and prosecutors, Riga (October 23 -25, 2013) - Further introduce true-to-life video conferencing experience - Plan in advance for more applications of videoconference equipment - Facilitate effective use of audio protocols (development of Tagging system in progress).
Court Modernization in Latvia Part 2 – Process and cost optimization Activity 3: «Improve cost management of the courts» - - Cost analysis of court processes (by determing cost elements and drivers) Cost accounting model configured in Microstrategy – a BA tool integrated with accounting software allows for continuous analysis and modelling of process reengineering Cost optimization options evaluated Initial analysis done for 8 selected pilot Courts - Current activity status – Implementation to be finalized by May 31, 2013.
Court Modernization in Latvia Part 2 – Process and cost optimization Activity 4: «Improve effectiveness of court procedures» - - Focus to shorten court procedures time and implement new e-services. Implementation of a newly developed Court Organizational Handbook to streamline the effectiveness of the whole legal process in general by sharing best practice of court organization. Development of implementation plan. - Implementation completed. -
Court Modernization in Latvia Part 2 – Process and cost optimization Activity 3 and 4: Focus Areas – – – e-Services, e-Case; Standardized customer service, one-stop-agency; Extensive use of videoconferencing; Specialized courts; Optimize workload across courts (modelling tool).
Court Modernization in Latvia Part 3: e-Services Activities 5 and 6: «Improve direct access to the courts through use of new technologies» , «Improve information and service delivery to the inhabitants and business» • There are 140 new information boards supplied to coarts • 46 new electronic kiosks have been installed with a deployed portal www. tiesas. lv and central management • 85 additional seats equiped with document scanner infrastructure (to process court applications in paper form) • Implementation completed.
Court Modernization in Latvia Part 3: e-Services Activities 5 and 6: «Improve direct access to the courts through use of new technologies» , «Improve information and service delivery to the inhabitants and business» • Modernization of Court Information System to process electronic documents and services – New design (dat input forms), database platform, new functionality – process electronic documents, new data exchange interfaces with external registers (Transport Register, State Revenue Service, State Land Register, Landbooks, Register of Criminal Offenses) • Development of court application forms – Application forms (71) to be submitted electronically or in paper form. • Development of a complex Intranet solution for Courts, Landbook offices and Court Administration needs (~2500 internal users) – Electronic processing of vacation requests, material and equipment requisitions, IT problems etc.
Court Modernization in Latvia Part 3: e-Services Activities 5 and 6: «Improve direct access to the courts through use of new technologies» , «Improve information and service delivery to the inhabitants and business» • Portal www. tiesas. lv – Development of a new portal - data dissamination system to provide easy access for both private persons and representatives of legal entities and state institutions to online e-documents (Court decisions, court case e-documents), as well as additional functionality for submitting court application forms, monitoring of court proceedings, automatic anonimization of court decisions, advocate calendar, advanced search for court decisions, court statistics etc. )
Court Modernization in Latvia • Access to www. tiesas. lv both for authorised and unauthorized users
Court Modernization in Latvia • Submitt or fill-in electronic application forms online
Court Modernization in Latvia • Calendar for advocates
Court Modernization in Latvia • Monitor court proceedings process
Court Modernization in Latvia • Anonimization of court decisions
Court Modernization in Latvia • Advanced search options for court decisions
Court Modernization in Latvia • Portal www. tiesas. lv updated with court statistics
Court Modernization in Latvia Q&A
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