CORRESPONDENCE CORRESPONDENCE This module is to be used

  • Slides: 15
Download presentation
CORRESPONDENCE

CORRESPONDENCE

CORRESPONDENCE This module is to be used in assisting associate staff members with guidelines

CORRESPONDENCE This module is to be used in assisting associate staff members with guidelines to follow when preparing correspondence.

CORRESPONDENCE PROCEDURES It is important to use the following procedures when requesting the state

CORRESPONDENCE PROCEDURES It is important to use the following procedures when requesting the state superintendent’s signature. Items for signature should also have a “buck slip” attached to them. A “buck slip” is attached to show to whom the correspondence is to be directed for signature. Please see your division secretary or mentor to obtain a copy of the appropriate “buck slip. ”

SAMPLE BUCK SLIPS

SAMPLE BUCK SLIPS

CORRESPONDENCE PROCEDURES 1. All correspondence must be proofed in the office of origin, as

CORRESPONDENCE PROCEDURES 1. All correspondence must be proofed in the office of origin, as well as by the division secretary. 2. All correspondence must be reviewed by the office director and the division chief before submission to the deputy superintendent’s office for signature. 3. Do not take correspondence directly to the state superintendent’s secretary for signature. 4. If you by-pass one of the steps in the established procedure, your correspondence will be returned to you.

Proof your correspondence • Once correspondence has been approved by the coordinator, office director

Proof your correspondence • Once correspondence has been approved by the coordinator, office director and assistant superintendent, it should be submitted to the deputy superintendent’s office for the state superintendent’s signature. • When sending correspondence for signature, please allow two – three days for processing. Date your correspondence two – three days in advance of the day it is submitted to your office director. This gives the deputy superintendent ample time to approve the correspondence, have it signed and returned to you for mailing.

Contact Information Be sure to include the name, telephone number and email address of

Contact Information Be sure to include the name, telephone number and email address of a contact person in the body of the correspondence so the individual receiving the correspondence will know to whom questions are to be directed. Example: Should there be further questions or concerns, feel free to contact Pam Bird at (304) 558 -3762 or [email protected] k 12. wv. us.

WHERE ARE YOU? If you are using a postage-paid envelope, please put your room

WHERE ARE YOU? If you are using a postage-paid envelope, please put your room number on the envelope. Any of the highlighted areas in the picture will work.

WHERE ARE YOU? When using a regular envelope, your room number can be added

WHERE ARE YOU? When using a regular envelope, your room number can be added and saved as your return address. Nine returns in the return address section will place the room number in the position on the envelope as shown below.

WHO WROTE THIS LETTER? Remember to include the initials of the state superintendent, the

WHO WROTE THIS LETTER? Remember to include the initials of the state superintendent, the person writing the letter and the person typing the letter on the bottom of the correspondence. Example: The deputy superintendent writes a letter for the state superintendent and the deputy superintendent’s secretary types the letter. The initials on the letter should look like this: JM/CH/psb If the deputy superintendent types the letter himself, the initials should look like this: JM/CH If you compose the letter for your supervisor, only your initials should be present. /pb

Show Pride in Your Work When typing a letter, memo, foreword, etc. , show

Show Pride in Your Work When typing a letter, memo, foreword, etc. , show pride in your work. The style you use is up to you and your supervisor, just make it look professional. Don’t try to squeeze your letter onto one page. If it needs to be on two pages, by all means use a second sheet. When using more than one page in a letter or memo the following should appear at the top left: Name of the person to whom the letter (or memo) is addressed Page number Date

How do I write the state superintendent’s name? Dr. Marple does not use “Dr.

How do I write the state superintendent’s name? Dr. Marple does not use “Dr. ” on letterhead. If you are typing a letter from Dr. Marple, please use this closing: Sincerely, Jorea M. Marple, Ed. D. State Superintendent of Schools

How do I write the state superintendent’s name in a foreword? If you are

How do I write the state superintendent’s name in a foreword? If you are typing a foreword use the following: Jorea M. Marple, Ed. D. State Superintendent of Schools

Is this letter or memo originating from a request of the state superintendent? If

Is this letter or memo originating from a request of the state superintendent? If correspondence is being sent from someone other than the state superintendent or deputy superintendent, it does not need the approval of the state superintendent or deputy superintendent’s office. There are times when correspondence is sent out from a coordinator or director and that person’s name is on the correspondence. If a staff member is sending correspondence under his/her name, it does not require the approval of the deputy superintendent. Exception: The state superintendent may direct someone to write a letter or memo to county superintendents or others; he may then want to approve the correspondence for content.

FOREWORDS Forewords should be submitted to the executive director of the Office of Communications

FOREWORDS Forewords should be submitted to the executive director of the Office of Communications prior to being submitted to the deputy superintendent for approval.

USED TO USED TO It is only usedUSED TO USED TO It is only used
Business English Correspondence Module Ten International Trade SimulationBusiness English Correspondence Module Ten International Trade Simulation
Module English for Business Correspondence Teacher Pham ThiModule English for Business Correspondence Teacher Pham Thi
Restaurant Module About Restaurant Module This Module hasRestaurant Module About Restaurant Module This Module has
Module 27 Solar PV Module Technologies Module 1Module 27 Solar PV Module Technologies Module 1
Module 20 Module 20 1 Module 20 2Module 20 Module 20 1 Module 20 2
Scala ScalaSpark Module 01 Module 02 Module 03Scala ScalaSpark Module 01 Module 02 Module 03
Plan Contexte Module IHM Module Communication Module ScopePlan Contexte Module IHM Module Communication Module Scope
Module 10 ACFI Incontinence MODULE PROFILE This moduleModule 10 ACFI Incontinence MODULE PROFILE This module
Module Overview Module Title OO Programming n ModuleModule Overview Module Title OO Programming n Module
Module 20 Module 20 1 Module 20 2Module 20 Module 20 1 Module 20 2
DRUGS USED IN DRUGS USED IN ILOs MALEDRUGS USED IN DRUGS USED IN ILOs MALE
Used for ill used for good A centuryUsed for ill used for good A century
Modifiers Used for Comparison Day 1 MODIFIERS USEDModifiers Used for Comparison Day 1 MODIFIERS USED
Management Standards for Used Oil Used Oil FiltersManagement Standards for Used Oil Used Oil Filters
Used Surplus ODOT Guard Rail Used Surplus ODOTUsed Surplus ODOT Guard Rail Used Surplus ODOT
USED TO WOULD Used to infintive and begetUSED TO WOULD Used to infintive and beget
Management Standards for Used Oil Used Oil FiltersManagement Standards for Used Oil Used Oil Filters
POSITIONS USED IN NURSING PATIENTSCLIENTS POSITIONS USED INPOSITIONS USED IN NURSING PATIENTSCLIENTS POSITIONS USED IN
used to He isget used to getting upused to He isget used to getting up
Physical Models Used and Not Used in GNSSPhysical Models Used and Not Used in GNSS
The life used to be different People usedThe life used to be different People used
SENTENCE TRANSFORMATION Used to past simple Used toSENTENCE TRANSFORMATION Used to past simple Used to
USED TO USED TO Vazba kterou pouvme kdyUSED TO USED TO Vazba kterou pouvme kdy
MMO Statewide Term Contracts Used Oil Filters UsedMMO Statewide Term Contracts Used Oil Filters Used
BeGet Used to would Be get used toBeGet Used to would Be get used to
Juries Important but not used often Used inJuries Important but not used often Used in
USED TO ADJECTIVES AND ABVERBS USED TO NGLZCEDEUSED TO ADJECTIVES AND ABVERBS USED TO NGLZCEDE
Physical Models Used and Not Used in GNSSPhysical Models Used and Not Used in GNSS
Timeline of my used Media First used 2005Timeline of my used Media First used 2005
A brief introduction Ad SCFT correspondence the conjecturedA brief introduction Ad SCFT correspondence the conjectured
Corner Detection The Correspondence problem Digital Image ProcessingCorner Detection The Correspondence problem Digital Image Processing
Relation A relation is a correspondence between twoRelation A relation is a correspondence between two
Supporting information for OBD Correspondence Group CG TORSupporting information for OBD Correspondence Group CG TOR
Business English Correspondence Content Structure Learning Goals LearningBusiness English Correspondence Content Structure Learning Goals Learning
Evaluation of the stability of SIFT keypoint correspondenceEvaluation of the stability of SIFT keypoint correspondence
TANGENT ALERT What happens when no correspondence isTANGENT ALERT What happens when no correspondence is
act Windows for Visual Correspondence via Minimum Ratioact Windows for Visual Correspondence via Minimum Ratio
CHAPTER 19 Correspondence Analysis Tables Figures and EquationsCHAPTER 19 Correspondence Analysis Tables Figures and Equations
Geometric Blur Descriptors for Point Correspondence Nisarg VyasGeometric Blur Descriptors for Point Correspondence Nisarg Vyas