Corporate Model notifications Data protection workshop Data protection

Corporate & Model notifications Data protection workshop

Data protection notification Notification Controller [files] DPO Privacy statement Description 1 Name. Operations. Purposes. Legal basis. Data subjects. Data fields. Recipients. Security. … 37 Data protection workshop

Data protection Actors notification Controller system owner DPO Data Protection Officer DP-Coordinator System suppliers Notifications Register project leader informatics webmaster Data protection workshop

Corporate & Model notifications ▫ processings - who is who (organigram) notification ‘Directory’ corporate ADMIN - meetings [experts] events, conferences model at DG level subscription to newsletters, ‘Meetings’ publications, RSS. . . - consultations, ‘Consultations’ model surveys - call for proposals ‘Procurements’ model - assistance (desks) specific (ex: Europe Direct) - programs specific (ex: Erasmus) Data protection workshop

Model notifications (DG level) ◘ Meetings; Workshops; Information days; Seminars; including meetings of experts; lists & mailing lists ◘ Public Consultations; Surveys; Questionnaires; Quizzes ◘ Publication de photos et vidéos sur l'intranet de la DG ◘ Public procurement procedures, including: calls for expression of interest implementation of the contracts ◘ Internal audit Data protection workshop

Corporate notification AGRI ADMIN BUDG SG COMP EMPL FISH . . . CCR ISPRA GEEL SEVILLE COMM REP’s. . . RELEX DEL’s. . .

Corporate notification ADMIN processing: Flexitime controller: Dir-Gen 1 notification to DPO 2 note to all DGs ▪ admin. notice ▪ notification copy AGRI COMP EMPL DPO Register 1 x only FISH CCR ISPRA GEEL SEVILLE COMM REP’s. . . RELEX DEL’s. . .

Model notification Information Unit A 1 A 2 - DG level Human Resources A 3 B 1 B 2 Finance Contract B 3 B 4

Model notification Information Unit processing: Meetings. . . controller: Ho. U 1 notification to DPO Register 1 x only 2 note to all Ho. U in DG ▪ instructions guide ▪ notification copy ▪ model P. S. Unit A 1 A 2 1 x only A 3 B 1 B 2 B 3 B 4

Model notification Privacy statement. . . of meeting X. . . by Unit A 2. . . Data fields: name, . . Recipients: staff. . . Contact: A 2@box Unit information Unit A 2 organizes meeting X ▪ adapt model P. S. to event X Unit ▪ sent A 1 P. S. to A 2 participants A 3 to X B 1 1 x for event X B 2 B 3 Send▪Publish Participants to X B 4

Meetings, Workshops, Information day, Seminars. . . including meetings of experts, lists & mailing-lists version 5 - 04. 2009 Purposes Organisation and management of meetings including : lists and mailing-lists for contacts, news, publications, invitations, presentations, photographs/pictures, live webstreaming and/or audio and video recording, reporting, including on intranet/internet. Comments In the subscription form, an opt-out is provided to participants who prefer their images are neither recorded nor published on any support. According to available resources, the organizer could offer those participants an alternative room where to follow meeting and debates by means of live webstreaming displayed on a screen. In case of unavailable resources, those participants can locally follow live meeting and debates at the webstreaming Internet address indicated on the subscription form by the organizer. (validated by SCIC services) The publication of internal events images is covered at DG level by the Model-notifications "Intranet" As purposes and processing of lists and mailing-lists is almost equivalent than for meetings, it is covered by this notification. Documents model Notification model Privacy Statement for on-line registration model short Privacy Statement for invitation model note of Controller to DG Heads of Unit Amendements vs previous version - 03. 2008 management of lists and mailing-lists for contacts, news, publications, images and webstreaming