Coronavirus COVID19 Global employment law and workforce issues

Coronavirus COVID-19: Global employment law and workforce issues March 11, 2020

Agenda • Introductions • Issues • Handling travel risk and travel requests • Handling quarantine and other virus related absences from work • Working from home • Health and safety, medical screening and data • Discrimination • Communications to staff and other practical matters to consider • Q&A • DLA Piper resources and contacts This information does not, and is not intended to, constitute legal advice. All information, content, and materials are for general informational purposes only. No reader should act, or refrain from acting, with respect to any particular legal matter on the basis of this information without first seeking legal advice from counsel in the relevant jurisdiction. www. dlapiper. com Presenters Jane Hannon, UK Helen Colquhoun, Hong Kong Johnny Choi, China Daniel Turinsky, US Fabrizio Morelli, Italy

Before we start • Slides and recording will be circulated after the webinar broadcast • This webinar qualifies for CLE credit and we will announce the CLE code during the webinar • If you have any technical issues during the broadcast, let us know via the Q&A function and our team will respond asap • If you have any questions on the content of the webinar, please also use the Q&A function • For anything else, speak to your normal DLA Piper contact or email us at Coronavirus. Employment@dlapiper. com www. dlapiper. com

What’s the latest on the current situation? Hong Kong China Italy US UK www. dlapiper. com

Handling travel risk and travel requests www. dlapiper. com

Handling travel risk and travel requests • Business travel • • • Risk areas (high / medium risk) Other areas Essential / non-essential travel Individual reasons e. g. underlying health condition Insurance • Personal travel • Holiday already granted • New holiday requests • Discrimination risk? • What are businesses doing in practice? • Keeping track of government / travel guidance www. dlapiper. com

Handling quarantine / other virus related absences from work www. dlapiper. com

Handling quarantine • Different types of quarantine • • • Government mandated Government / health authority advised Employer mandated Employee led due to symptoms Employee led due to recent travel Employee led due to fear of contracting virus • Pay during quarantine • Ability to work during quarantine www. dlapiper. com

Other virus related absences from work • Annual leave / unpaid leave instead of quarantine • Implementing layoffs during quarantine • Handling employee absence for other reasons • Employee stuck abroad due to virus • Employee at home due to school closures • Employee at home to look after sick dependents • Pay • What are employers doing in practice? www. dlapiper. com

Working from home www. dlapiper. com

Working from home • Local regulations / restrictions • Working from home policies - update / reminders? • Handling requests fairly • Working from locations other than normal home • Tracking working time / overtime • Tracking productivity • Working at home trial runs www. dlapiper. com

Health and safety, medical screenings www. dlapiper. com

Health and safety, medical screening • Health and safety obligations of employers • • • Risk assessment Notices Cleaning Hand sanitizers Masks • Employee medical tests / screening / data • • • Temperature checks Asking about health Tests for the virus Handling medical data Disclosing the identity of anyone with the virus www. dlapiper. com

Discrimination risk www. dlapiper. com

Discrimination risk • Discrimination on the grounds of race, nationality, ethnicity • Handling employee requests e. g. for holiday • Harassment / bullying / jokes • Disability discrimination • In some countries, contracting coronavirus COVID-19 may amount to a disability • Elsewhere, there may be a risk of claims based on perceived disability www. dlapiper. com

Communications to staff and other practical matters to consider www. dlapiper. com

Communications to staff and other practical matters to consider • Communications to staff • Keep updated on travel and government guidance • Reminders about protecting against the virus • When an employee tests positive • Other things to consider • • • Large meetings / conferences Staggered start / finish times Protecting employees’ mental wellbeing Managing information / social media use Protected concerted activity Visitors / contractors www. dlapiper. com

Q&A www. dlapiper. com

DLA Piper Resources www. dlapiper. com

DLA Piper resources GENIE: www. dlapipergenie. com www. dlapiper. com DLA Piper coronavirus COVID-19: www. dlapiper. com

Thank you Any questions? Speak to your normal DLA Piper contact or email us at Coronavirus. Employment@dlapiper. com This information does not, and is not intended to, constitute legal advice. All information, content, and materials are for general informational purposes only. No reader should act, or refrain from acting, with respect to any particular legal matter on the basis of this information without first seeking legal advice from counsel in the relevant jurisdiction. www. dlapiper. com