Copyright 2010 Pearson Education Inc Publishing as Prentice

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 1

Technology in Action Chapter 4 Application Software: Programs That Let You Work and Play Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 2

Chapter Topics • • • Application vs. system software Productivity software Multimedia software Entertainment software Reference software Drawing software Business software Getting help with software Acquiring software Installing and uninstalling software Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 3

Software • A set of instructions that tells the computer what to do • Two main types of software – System software – Application software System Software Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall Application Software 4

System Software vs. Application Software System Software Application Software • Coordinates instructions between software and hardware • Includes • Programs used to complete tasks • Includes – Operating system – Utility programs Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall – – Productivity software Specialty software Entertainment software Educational and reference software – Personal software 5

Application Software Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 6

Productivity Software Programs that enable you to perform tasks required in home, school, and business – Word-processing programs – Spreadsheet programs – Presentation programs – Database programs – Personal information manager programs Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 7

Word-Processing Software • Used to create and edit written documents • Features include: – – – Quick and easy editing Formatting options Graphics Templates Wizards • Examples: – Corel Word. Perfect – Microsoft Word – Open. Office Writer Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 8

Spreadsheet Software • Used Us to perform calculations and numerical analyses • Features include: – Worksheets with cells – Values, formulas, and functions – Automatic recalculation • Examples: – Lotus 1 -2 -3 – Microsoft Excel – Open. Office Calc Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 9

Presentation Software • Used to create slide shows • Features include – Templates and layouts – Different views • Examples – Corel Presentations – Microsoft Power. Point – Open. Office Impress Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 10

Database Software • Used as a complex electronic filing system • Features include: – Ability to group, sort, and retrieve data and generate reports – Organized into fields, records, and tables • Examples: – Corel Paradox – Microsoft Access – Open. Office Base Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 11

Personal Information Manager Software • Used to replace the management tools found on a traditional desk • Features include: – Calendar, address book, notepad, to-do list – Some contain e-mail management features • Examples: – Lotus Organizer – Microsoft Outlook Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 12

Productivity Software Tools • Wizards – Step-by-step guides that help you complete a task Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 13

Productivity Software Tools • Templates – Predesigned forms included with software Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 14

Productivity Software Tools • Macros – Small programs that group a series of commands to run as a single command Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 15

Integrated Software Applications vs. Software Suites Integrated Application Software Suite • Single program that • Collection of stand-alone incorporates many software programs packaged together • Complex features are not included • Example: Microsoft Works Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 16

Personal Financial Software • Used for tax preparation and financial planning • Examples – Turbo. Tax and H&R Block’s Tax. Cut – Intuit’s Quicken and Microsoft Money – Web-based programs • Mint. com • Wesabe. com Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 17

Speech-Recognition Software • Translates spoken words into typed text • Accuracy levels of 95– 99 percent can be achieved Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 18

Digital Image-Editing Software • Used to edit photographs and other images • Also called photo-editing software • Features include: – Tools for basic modifications to digital images – Painting tools that allow you to create images • Example: Adobe Photoshop • Photo collection software – Google Picasa – Microsoft Photo Story Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 19

Digital Audio Software • MP 3: Audio compression format • Software allows you to record, rip, and burn files • Also allows you to performat conversion • Audio-editing software includes tools to edit audio files Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 20

Digital Video-Editing Software • Used to edit digital videos • Features include – – Special effects Transitions Narration/voiceover Overlays • Examples – Adobe Premiere – Microsoft Movie Maker – Apple i. Movie Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 21

Media Management Software • Software to organize media files – Sort, filter, and search by artist, album, or category • Windows Media Player, Nullsoft Winamp, or Apple i. Tunes are examples • Manage individual tracks and generate playlists • Burn songs to CD and print liner notes Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 22

Online Photo Management • Web-based sites allow easy management and sharing of digital photos • Allow creation of photo albums • Offer professional printing services • Examples: – Flickr. com – Snapfish. com – Shutterfly. com Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 23

Gaming Software • Requires: – Processing power – Memory (RAM) – Hard disk capacity – Sound card – Video card – Speakers – Monitor – CD or DVD drives Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 24

Educational and Reference Software Educational Software Reference Software • Provides instruction or • Sources of reference training • Types include: – – – K-12 education Skills Test preparation Course management Simulation training Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall – Atlases, dictionaries, thesauri, encyclopedias – Medical and legal references 25

Course Management Software • Used for Web-based classes • Features include: – Calendars – Grade books – Discussion boards • Examples: – Web. CT – Blackboard – Moodle Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 26

Drawing Software • Used to create and edit – – Two-dimensional drawings Technical diagrams Animations Geometric shapes • Also referred to as illustration software • Examples: – Adobe Illustrator – Microsoft Visio Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 27

Accounting Software • Helps small-business owners manage their finances • Provides tools for tracking accounts receivable and accounts payable • Includes templates for invoices, statements, and financial reports • Examples: – Intuit Quick. Books – Peachtree from Sage Accounting Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 28

Desktop Publishing Software • Used to arrange text and graphics for publications • Features include – Text formatting – File importing – Graphics tools – Web publishing • Examples: – Quark. XPress – Adobe In. Design Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 29

Web Page Authoring Software • Used to design Web pages • Knowledge of HTML is not necessary • Features include: – Wizards and templates – Reference materials • Examples: – Microsoft Expression Web – Adobe Dreamweaver • Office applications – Save as Web page Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 30

Common File Format: PDF • PDF (Portable Document Format) • Common file format avoids file-sharing problems between programs • Create with – Adobe Acrobat – Cutepdf Writer (freeware) – Add-in in Office 2007, Open Office Writer, and Corel Word. Perfect Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 31

Large-Business Software • Used across a variety of industries • Includes: – Business and marketing plan software – Project management software – Customer relationship management (CRM) software – Enterprise resource planning (ERP) system – Mapping programs Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 32

Specialized Business Software • Tailored to the needs of a particular company or industry • Called vertical market software • Proprietary software – Programs custom-developed to address the specific needs of a particular company – Software is then owned by that company Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 33

Computer-Aided Design Software • Used to create 3 -D automated designs, technical drawings, and model visualizations • Industrial use includes: – Architecture – Automotive – Aerospace – Medical engineering Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 34

Getting Help with Software • Types of help – Frequently asked questions (FAQs) – Online help and support – Screen. Tips – MS Office integrated help Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 35

Software Licenses • You buy a license, not the software itself. • Check license for – Ultimate owner of software – Number of installations allowed per license – Per computer, per user, or per family (Apple)? – Warranties • Family license or multi-user licenses may also be available. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 36

Buying Software • Software may be purchased – Through retail stores – Online – At computer shows – Through catalogs • Preinstalled software • Web-based application software – Hosted on a Web site – Requires no installation on your computer • Discounted software Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 37

Freeware and Shareware • Freeware: Copyrighted software you can get free • Beta versions: Programs still under development • Shareware: Software that allows users to run it for a limited time free of charge • Open source: free to use Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 38

Software Versions • Numbers are used to represent major and minor upgrades. – Major upgrade: Version 2. 0 – Minor upgrade: Version 2. 1 • Years (Microsoft Office 2007) and letters (Word. Perfect Office X 3) are also used. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 39

System Requirements • Minimum standards for the operating system, RAM, and hard-drive capacity Sample Minimum System Requirements Microsoft Windows® 2000 SP 4/XP SP 2/Vista SP 1. Pentium® II 233 MHz processor or faster. 128 MB RAM (256 MB for XP or Vista). 265 MB free hard disk space. 8 X CD-ROM. 800 X 600 16 -bit color video card. Direct. X® 8. 0. Windows-compatible mouse, speakers. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 40

Installing/Uninstalling Software • Installing software – Installation wizard • Automatic • Control Panel: Programs and Features icon – Full/custom installation • Downloading software from the Web • Uninstalling software – Software uninstall utility Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 41

Opening Software • Opening software – – Quick Launch toolbar Desktop shortcut Start menu Computer/Windows Explorer • Creating shortcuts Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 42

Can I Borrow Software That I Don’t Own? • Loading software you don’t own is software piracy. • 40 percent of all software is pirated. • Check for legal licenses at – www. bsa. org/usa – www. microsoft. com/piracy Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 43

Chapter 4 Summary Questions • What’s the difference between application software and system software? Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 44

Chapter 4 Summary Questions • What kinds of applications are included in productivity software I might use at home? Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 45

Chapter 4 Summary Questions • What are the different types of multimedia software? Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 46

Chapter 4 Summary Questions • What are the different types of entertainment software? Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 47

Chapter 4 Summary Questions • What are the different types of drawing software? Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 48

Chapter 4 Summary Questions • What kinds of software do small and large businesses use? Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 49

Chapter 4 Summary Questions • What kind of software is available online? Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 50

Chapter 4 Summary Questions • Where can I go for help when I have a problem with my software? Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 51

Chapter 4 Summary Questions • How can I purchase software or get it for free? Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 52

Chapter 4 Summary Questions • How do I install, uninstall, and open software? Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 53

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall Chapter 4 54