Conventional Facilities Status Update Martin Fallier Conventional Facilities

Conventional Facilities Status Update Martin Fallier, Conventional Facilities Division Director CFAC Review March 10 -11, 2009 1 BROOKHAVEN SCIENCE

Outline • Events Since Last Review (May 8, 08) • • • Completion of Title II Design Project Reviews Leading to CD-3 Ring Building Procurement & Award Site Preparation Construction Management Preparation Ring Bldg GC Status • EVMS Status • Scope Status - Project Change Requests PCRs • Cost Status • Schedule Status • Issues 2 BROOKHAVEN SCIENCE

Title II Design Completion • Ring Building • Completed 30, 50, 80 & 100 % Reviews • Significant scope change (widen Ring Bldg) @30% – Maintained schedule but compressed design activities – Comment resolution/incorporation process shortened • Broke out LOB’s to be designed later in FY 10 -11 • Design satisfactorily completed in September for CRDR & IPR review and release of RFP on 10/1/08. • Some “loose ends” resolved during bid cycle as addendums • Additional clarifications issued post bid (awaiting proposal) in a “conformed” dwg/spec set • Also completed Site Prep, CHW Expansion, Piping, & Electrical Substation designs 3 BROOKHAVEN SCIENCE

Construction Readiness Design Review (CRDR) • CRDR (Sept 3 -5, 08) provided independent technical review of design readiness to proceed to construction • • • Review team consisted of US and international technical experts in similar design and construction • Members from APS, LBNL, ESRF, Diamond Numerous findings and comments were provided and where feasible have been incorporated The Two Recommendations have been incorporated: • Complete 100% review and incorporate comments 4 BROOKHAVEN SCIENCE

DOE – SC IPR • IPR held Sept 29 – Oct 2 nd 2008 • • Design review comments had been incorporated since previous CRDR CM team demonstrated readiness for construction Ring Building Procurement process had matured and was ready for issuance of RFP Review results supported recommendation for CD-3 approval 5 BROOKHAVEN SCIENCE

DOE –OECM EIR • EIR held Oct 20 th – 24 th, • • • 2008 Review results supported recommendation for CD-3 approval Major Corrective Actions identified for CF • • • Resolution of errors in redistribution of baseline budgets when CF WBS structure was revised as part of a PCR Resolve scheduling errors in CCWF schedule These were corrected in 11/08 CD-3 Formally Received 1/09 6 BROOKHAVEN SCIENCE

Ring Building Procurement • Ring Bldg Procurement Successful • • Issued RFP Oct 1, allowed 7 weeks for bids (to 11/21) Substantial interest and participation from contractor community Issued 8 addenda responding to ~300 RFI’s • • Addendum #3 involved clarifications to over 400 drawings Required extension of bid date to 12/05 Received proposals from 5 firms on 12/5 Completed technical evaluation and best value evaluation by 12/23 Held a scope confirmation meeting 1/06/09 with leading firm to confirm validity of proposal Submitted recommendation for award to DOE early January and received DOE approval in early February 7 BROOKHAVEN SCIENCE

Ring Building Procurement cont’d • Ring Bldg Procurement Success cont’d • • • Political sensitivity of out of state firm winning major contract in current economic climate required added notifications and development of announcement prior to award Awarded contract to Torcon Inc. Feb 18 th – 2 days ahead of schedule Results • • Well qualified firm Cost close to baseline 8 BROOKHAVEN SCIENCE

Procurement Lessons Learned • Do involve DOE early and seek early approval of procurement methodology – especially evaluation process • • Do reach out to contractors early, hold regular meetings to maintain awareness, interest and solicit feedback • • • Try to be as detailed as possible as early as possible so the details don’t hang you up later Hold one on ones with contractors (witnessed by procurement) to promote open discussion not constrained by “group” You can get competitive pricing from contractors that emphasize safety performance Time your procurements to be at an historic 9 BROOKHAVEN SCIENCE

Site Preparation • • Conducted early procurement of Site Preparation Mike Bromfield to discuss later but summary level results are: • Site prep performed on schedule & on budget 10/08 -2/09 • Completed basic clearing and construction utility set-up • Reduces risks of early delay to Ring Bldg GC • Provided valuable learning/training opportunity for CF Team 10 BROOKHAVEN SCIENCE

Construction Management Preparation • Steve Sawch will discuss in detail but summary level status • • • CM Management Plan in place Construction ESH Plan in place CF Staff hires on schedule Construction safety staff in place CM software implemented and staff trained Field Office ordered and delivery set for 3/23 Procedures manual development mature Contract for CM independent assessment and staff augmentation in place Standing work orders for PE support are in place Ready for Construction ! 11 BROOKHAVEN SCIENCE

Conventional Facilities Organization 12 BROOKHAVEN SCIENCE

Ring Building GC Status • • • Held kick-off mtg on day of award 2 -18 -09 Received bonds and insurance – approved Received ESH plan – under review Expect ESH plan approval by 3/16 enabling NTP (2 wks early) Received 90 day schedule – under review Iterating on long term schedule development, schedule of values and EVMS implementation • • Torcon assessing Conformed dwg/spec set and possible early schedule completion with revised BOD dates Received 1 st RFI for foundation detail – under review • Has implications in work sequencing/schedule development Received logistics plan – under review Expect mobilization early April and construction start early 13 BROOKHAVEN SCIENCE

FY 09 Work Plan/EVMS status • • • FY 09 is second year that we have had to develop annual work plans to initiate detailed EVMS significantly improved from /FY 08 Current status CPI & SPI at 1. 0, on budget and schedule • Some minor positive and negative variances that offset • Carrying neg variance for A/E change order that should have been included in scope change PCR (now in process) this is offset by underruns in management costs Have revised WBS structure to align with construction packages and directly monitor EV using contractor progress 14 payments, schedule of BROOKHAVEN SCIENCE

CF Scope Status – PCR’s 15 BROOKHAVEN SCIENCE

Jan 09 Cost and Schedule Assessment • • Cost Assessment: Cumulative cost variance $+44 k on ~$16. 5 M or 0% Essentially on budget - CPI =1. 00 Schedule: Cumulative schedule variance $-38 k on ~$16. 5 M or 0% Essentially on schedule. SPI =1. 00 16 BROOKHAVEN SCIENCE

Cost Status 17 BROOKHAVEN SCIENCE

Schedule Baseline 18 BROOKHAVEN SCIENCE

CF Schedule Baseline • Key CF Schedule Milestones – in support of early finish • Title II Design for Ring Building complete Done • Begin Site Prep Done • Award Ring Bldg Contract Done • LOB Title II Design Start/Complete 1/11 • Ring Bldg Pentant #1 Beneficial Occupancy • Overall Ring Building Beneficial Occupancy • LOB’s 1, 5 & 4 (shell only) complete 19 9/08 10/08 2/09 1/10 – 2/11 2/12 8/13 BROOKHAVEN SCIENCE

NSLS II Siteplan Bldg 603 Substation NSLS Possible JPSI Locations NSLS II Injection Bldg CFN RF Bldg Service Bldgs (1 of 5) HDR Preparing new grap LOB’s in Base Scope (2 nd pkg) Vehicle Access Tunnel Paving in Base Scope Future Paving (w/LOB’s) Future LOB’s & Parking CHW Plant 20 BROOKHAVEN SCIENCE

Issues & Potential Challenges • • • Successful (Safe and Smooth) Ring Building Construction Start Potential Acceleration in the Ring Building Schedule Coordination w/ the Accelerated LOB Construction Schedule LOB Procurement Strategy Ensuring Chilled Water Construction on Schedule Proper Use of Stimulus Funding 21 BROOKHAVEN SCIENCE