Contracting Emergency Response Services True North Emergency Management

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Contracting Emergency Response Services True North Emergency Management Neel-Schaffer, Inc. Nelson Lucius, PE

Contracting Emergency Response Services True North Emergency Management Neel-Schaffer, Inc. Nelson Lucius, PE

Emergency Response Services §Disaster Debris Removal §Disaster Debris Monitoring §Bridge Safety Inspections

Emergency Response Services §Disaster Debris Removal §Disaster Debris Monitoring §Bridge Safety Inspections

Types of Disasters §Hurricanes §Terrorism §Tornadoes §Winter Storms §Floods

Types of Disasters §Hurricanes §Terrorism §Tornadoes §Winter Storms §Floods

In House vs. Contracting for Emergency Response Services §Size of Disaster §Demands on DOT

In House vs. Contracting for Emergency Response Services §Size of Disaster §Demands on DOT Staff §Staffing Levels §Normal Job Functions

Contracting Pre-Event vs. Post-Event §Quick Response §Thorough Evaluation of Proposers §Better Prices §Qualified Vendors

Contracting Pre-Event vs. Post-Event §Quick Response §Thorough Evaluation of Proposers §Better Prices §Qualified Vendors

Emergency Response Services §Disaster Debris Removal §Disaster Debris Monitoring §Bridge Safety Inspections

Emergency Response Services §Disaster Debris Removal §Disaster Debris Monitoring §Bridge Safety Inspections

Methods of Contracting for Emergency Response Services §Specific Service Pre-Event RFPs §Post-Event Contracting §Utilization

Methods of Contracting for Emergency Response Services §Specific Service Pre-Event RFPs §Post-Event Contracting §Utilization of Existing Master Agreements

Basis of Payment §Cubic Yard of Debris Removal §Tonnage of Debris Monitoring §Hourly Bridge

Basis of Payment §Cubic Yard of Debris Removal §Tonnage of Debris Monitoring §Hourly Bridge Safety Inspections §Unit Bridge Safety Inspections

Selection Criteria §Price §Qualifications §Emergency Response Experience §Broad Based Experience §Capacity §Response Time

Selection Criteria §Price §Qualifications §Emergency Response Experience §Broad Based Experience §Capacity §Response Time

Advantages of Pre-Event Contracting §Selection of Most Qualified Providers §Quick Response §Pre-Mobilization §Continuity of

Advantages of Pre-Event Contracting §Selection of Most Qualified Providers §Quick Response §Pre-Mobilization §Continuity of Normal Job Functions §Maximum Reimbursement §Best Prices

Mobilization – Pre-Landfall § Mobilize Strike Team – PM, Data Manager, etc. § Establish

Mobilization – Pre-Landfall § Mobilize Strike Team – PM, Data Manager, etc. § Establish communication w/client & contractor § Key Supervisors on “stand-by” § Logistics – supplies, equipment, lodging, etc. § Planning – review DMP, DMS sites, maps, etc.

Mobilization – Post-Landfall § Initial Damage Assessment § Establish Local Command Post § Mobilize

Mobilization – Post-Landfall § Initial Damage Assessment § Establish Local Command Post § Mobilize Key Managers and Supervisors § Verify Equipment, Supplies, Mgmt Team On. Site § Meet w/DOT & Contractor to Finalize Project Approach – DMS Sites, Certification Process, Number of Crews, Start Date, etc.

Recordkeeping • Equipment certification process • 5 -part load ticket/Electronic load ticket system •

Recordkeeping • Equipment certification process • 5 -part load ticket/Electronic load ticket system • Daily logs/Incident Reports • Data reconciliation • Invoice review and recommendation

Contracting Emergency Response Services True North Emergency Management Neel-Schaffer, Inc. Nelson Lucius, PE

Contracting Emergency Response Services True North Emergency Management Neel-Schaffer, Inc. Nelson Lucius, PE

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