Content Management and Intranet Portal Liferay Alfresco CAS

Content Management and Intranet Portal Liferay, Alfresco, CAS SSO and Ephesoft Integrated Solution Version/Date: Jul’ 15 Name: Title: Email: CIGNEX Datamatics Confidential www. cignex. com

• Client Overview Founded in 1948 by University College of the Gold Coast, The largest university in Ghana which provides and promotes university education, learning and research. 40 K + Students 6 K+ University Staff International Students from 70 Countries Two campuses in Accra and 10 regional centers in all regions of Ghana 2 CIGNEX Datamatics Confidential www. cignex. com

Content Management and Intranet Portal • Challenge – Productivity loss due to a “memo based system” between client’s 60 offices across multiple campuses • Business Need – Client envisioned an Open Source and Open Standards based intranet and content management platform that would empower staff. They wanted to • Virtualize entire physical environment of the university down to offices and cabinets – Digitize current paper/records and automate manual workflow processes – Create a permission based environment that each department to manage – Collaborate between client’s staff and students in various offices across the country 3 CIGNEX Datamatics Confidential www. cignex. com

Content Management and Intranet Portal Faculties, Administrative Staff IT Staff • Liferay – Frontend Intranet Portal • Alfresco – Backend Content Repository CAS (SSO Service) Liferay Portal Server (Ver 6. 2 EE) Virtual Office & Cabinets Dashboard/ Reporting Workflows Records Management Document Search Theme Public Affairs (complete access) Alfresco Server (Ver 4. 0) ECM Service Consumer Message Board Wiki Blogs Calendar Activities Polls ECM Service Producer Ephesoft EE Server (Ver 4. 0) Scan Document OCR Content Repository LDAP Liferay DB 4 Apache Solr CIGNEX Datamatics Confidential Apache Solr Alfresco DB www. cignex. com • CAS SSO (Single Sign On) for Liferay and Alfresco with Microsoft Active Directory • Users from applications are authenticated against CAS using Microsoft Active Directory • Solr Search Engine - Searching the collaborative content in Liferay and for document search in Alfresco. • Ephesoft for document scanning and OCR (Optical Character Recognition)

Content Management and Intranet Portal • Solution Highlights – Digitize • Using OCR to scan documents and indexing them in different folders (for each offices) - searchable by contents, author and metadata • Batch Processing to transform legacy scanned image files into documents – Develop • Permission based virtual environment of client’s infrastructure – Virtual offices » Office landing pages – information on cabinets, members, primary contact person etc. • Customized workflow emulating day to day activities among offices – Inter Office Workflows » Workflow automating activities between two separate offices. (Ref: Slide 7) – Intra Office Workflows » Workflow automating activities within a specific office (Ref: Slide 7) – Lifecycle of document/record initiated through workflow includes » Pending, Ongoing, Closed 5 CIGNEX Datamatics Confidential www. cignex. com

Content Management and Intranet Portal • Creating Virtual Environment System Admin System can store ‘n’ no of virtual cabinets (VC) with folders (F) and sub folders (SF) Office 1 Office Admin Office 1 Office 2 Office 3 . . . Office N VC 1 VC 2 F 1 SF 2 Assign Members F 2 Office Admin assigns following permissions to each member 6 View - Update Upload the new version of the document Delete View + Update + Delete the document (Record type document could not be deleted) CIGNEX Datamatics Confidential Download the document Check Version History and download specific version document www. cignex. com

Content Management and Intranet Portal • Intra and Inter Workflows Intra Office Workflow User 1: Office 1 (initiates workflow) Inter Office Workflow (Can upload multiple docs) User 1: Office 1 (initiates workflow) Document with Comments Actions Approve Reject Reroute User 2: Office 1 Assign to initiate Delegate CIGNEX Datamatics Confidential Document with Comments Primary Contact Person (PCP) PCP: Office 2 Complete Details of Workflow 7 (Can upload multiple docs) www. cignex. com

Content Management and Intranet Portal • Solution Highlights – Develop (cont. . ) • Documents (removable) and Records (non-removable) • Secured access (HTTPs) to portal with SSL Integration • Help Function – User Guide for intranet users – Collaborate • Permissions and role based access for wikis, blogs, forums, polls, member activities etc. • Custom calendar at various levels – University calendar: Displays events, sessions at central level – Office calendar: Departmental meetings, sessions etc. – Personal calendar: Individual appointments, meetings etc. • Online chat functionality • Support on i. Pad • Solr based search - Profile details, documents from cabinets, blog, forum etc. 8 CIGNEX Datamatics Confidential www. cignex. com

Content Management and Intranet Portal • Solution Highlights Users Concurrent Users 6000 Portal: 40 Avg. Page Load Time Documents Scale to 100, 000 documents in next 4 -5 years Localization & Internationalization < 5 Seconds Supports 40+ languages 9 CIGNEX Datamatics Confidential www. cignex. com

Content Management and Intranet Portal 10 CIGNEX Datamatics Confidential www. cignex. com

Content Management and Intranet Portal • Benefits – Improved productivity, engagement and streamlined operations through standards based intranet + content management platform • Automating departmental communication through workflows • Making it easier to find information by indexing documents with accurate metadata • Offering a centralized source for news, announcements and other university updates – On time delivery with 0 UAT defect 11 CIGNEX Datamatics Confidential www. cignex. com

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