Contact Scientist Workflow Scott Schnee Dec 19 2011

Pairings with PI • Projects are paired first with co-Is and PIs • Remaining

Outline • Phase II • Data delivery • Face to face visit

Workflow During Phase II • Contact scientist gets email from P 2 G saying

Workflow During Phase II • JIRA tickets found off of: – http: //jira. alma.

Workflow During Phase II • List of items to check can be found at:

Workflow During Phase II • Discuss any questions or changes to the SBs with

Helpdesk Ticket Creation Use this to search for your PI. If your PI has

Workflow During Phase II • Discuss (using Skype, phone, netmeeting, etc. ) the Phase

Questions to be Prepared For • What are the calibrators? – How bright are

Change Requests • Best Practices – Contact scientist contacts P 2 G before talking

Workflow During Phase II • Get approval from the PI for the SBs as-is,

Workflow During Phase II • Once the PI has approved the project and any

Data Arrives at NAASC • Data analysts make data available to contact scientist •

Data Delivery • Detailed instructions can be found at: – https: //safe. nrao. edu/wiki/bin/view/ALMA/NAAS

Face to Face Visit Request • PI initiates face to face data reduction visit

Slides: 30

Download presentation

Contact Scientist Workflow Scott Schnee Dec 19, 2011

Pairings with PI • Projects are paired first with co-Is and PIs • Remaining projects to be distributed amongst NAASC staff – Number of projects per staff member assigned (roughly) by amount of time available • Projects assigned by: – Specialty (polarization, high frequency, etc. ) – Interest in topic (close, but not too close) – Past collaborations or friendship with PI – Randomly

Outline • Phase II • Data delivery • Face to face visit

Workflow During Phase II • Contact scientist gets email from P 2 G saying that SBs have been generated • Review associated JIRA ticket and project – understand the project goals as defined by the PI – changes to the initial SBs made by the P 2 G • proposal review process • current best practices

Workflow During Phase II • JIRA tickets found off of: – http: //jira. alma. cl/browse/SCOPS-1 or – https: //sites. google. com/site/almacommunityoutr each/ • ARC Workflow Folders • Phase II Materials • Cycle 0 Project Assignments

Workflow During Phase II • List of items to check can be found at: – https: //sites. google. com/site/almacommunityoutr each/ • Staff Training Material • Train the Trainer Material • “Presentation to NA ARC Support Scientists supporting projects in Cycle 0 - the P 2 G and Contact Scientist Perspective"

Workflow During Phase II • Discuss any questions or changes to the SBs with the P 2 G (local first, then originating P 2 G member if necessary) – Review technical assessment • Contact the PI via the ALMA Helpdesk to – Introduce yourself – Give some basic facts about the project/process – Arrange a time to discuss (via phone, Skype, etc. ) – https: //help. almascience. org/staff – Can use pre-made template

Helpdesk Ticket Creation

Helpdesk Ticket Creation Use this to search for your PI. If your PI has never used the ALMA Helpdesk, then you can not send him/her an email via the Helpdesk. Instead, contact your PI via a regular email and ask him/her to access the Helpdesk and send you a note.

Helpdesk Ticket Creation

Workflow During Phase II • Discuss (using Skype, phone, netmeeting, etc. ) the Phase II products – Explain any substantial changes made to science goals (none in first batch) – Walk them through the OSS – Answer questions from PI

Questions to be Prepared For • What are the calibrators? – How bright are they and what S/N do I expect? – How far from science target? – What is the cadence of gain/science observations? – Find basis for S/N calculation • When will my project be run? • What happened to the request for extra time?

Change Requests • Best Practices – Contact scientist contacts P 2 G before talking to PI • Minor Changes – Contact scientist contacts P 2 G • Major Changes – PI request via the ALMA Helpdesk • See Section 9 of the Phase II Procedures

Workflow During Phase II • Get approval from the PI for the SBs as-is, or collect requested changes • Ask P 2 G to make minor changes to SB – document this in JIRA via a “comment” (see 9. 3 of the Phase II Procedures document) • Major changes need to be requested by the PI via the Helpdesk

Workflow During Phase II • Once the PI has approved the project and any major changes have been resolved, enter comment to this effect in JIRA. • Annotate in the JIRA ticket that the PI approves, and give the date and method of approval (Helpdesk, email, phone, etc. ). • If materials need to be regenerated, then the contact scientist will iterate with P 2 G and PI until final approval

Outline • Phase II • Data delivery • Face to face visit

Data Arrives at NAASC • Data analysts make data available to contact scientist • Contact scientist inspects delivered data • If data pass inspection, data analysts make a URL to the data and pass it to the contact scientist • Contact scientist informs PI of data availability

Resolve the helpdesk ticket

Data Delivery • Detailed instructions can be found at: – https: //safe. nrao. edu/wiki/bin/view/ALMA/NAAS C/Cycle. Zero. Data. Distribution. Workflow – Questions can be directed to Scott Schnee and Mark Lacy

Data Delivery

Outline • Phase II • Data delivery • Face to face visit

Face to Face Visit Request • PI initiates face to face data reduction visit

Face to Face Visit Request