CONSTRUCTION PROJECT UPDATE FOREST AND LINDEN AVENUE SCHOOLS

CONSTRUCTION PROJECT UPDATE FOREST AND LINDEN AVENUE SCHOOLS JUNE 4, 2012 GLEN RIDGE PUBLIC SCHOOLS

INTRODUCTION After nearly a year of study and discussion, the Board of Education has decided to launch major capital improvement projects at Forest Avenue School and Linden Avenue School. These projects are designed to provide our educators with the additional space and flexibility necessary to meet the evolving educational needs of our youngest students. Through prudent management of the district’s resources, we have a onetime opportunity to make these improvements without incurring debt. We could not undertake this initiative without the help and support of the community. We look forward to working and communicating with staff, parents and neighbors as we move forward.

STATEMENT OF NEED - CAPACITY Functional Current Overage FOREST AVENUE SCHOOL 201 students 259 students 58 students Functional Current Overage LINDEN AVENUE SCHOOL 210 students 278 students 68 students

STATEMENT OF NEED - ENERGY CONSERVATION ENERGY AUDIT RESULTS WINGS MOST ENERGY INEFFICIENT SPACESIN THE DISTRICT HVAC WINGS

STATEMENT OF NEED - USE OF SPACE FOREST AVENUE SCHOOL • • • All Classrooms Used All Day Self-contained Special Education Classroom Resource Room Special Education Program Shared-Use Room: Resource Center/Reading Instruction Shared-Use Room: Morning Pre-K/Afternoon Art LINDEN AVENUE SCHOOL • • All Classrooms Used All Day Self-contained Special Education Classroom Resource Room Special Education Program Shared-Use Room: Morning Art/Afternoon Counseling, Meetings, OT/PT

ADDRESSING THE NEEDS FOREST AVENUE SCHOOL • • • Classroom Small Group Instructional Room HVAC Wing Playground Basketball Court Eliminated LINDEN AVENUE SCHOOL • • Classroom Small Group Instructional Room HVAC Wing Playground

COST Forest $729, 000 Linden $789, 000 TOTAL $1, 379, 000

TASKS COMPLETED • • • Educational Specifications Architectural Drawings Soil Testing Arborist Evaluation State Application

TASKS IMMINENT • Confer with Mayor and Borough Manager • Borough Committees’ Approvals (Planning Board, Historic Preservation Commission) • State Approval • Bids • Neighbor Meetings • Ongoing Communication

CONSTRUCTION TIMETABLE Schematic Design Process: 3 Months - April 7, 2012 • Initiate Contract w/ Architect (DRG to draft and forward). • Secure quote for Survey of properties. • Secure quote for Site / Civil Engineering Services. • Secure quote for Soils Engineering and Analysis

CONSTRUCTION TIMETABLE (cont’d) NJDOE: • District to provide an Educational Specification to support additions. Include mission statement, purpose, proposed occupancy, room amenities, etc. • District to review proposed plan layouts provided by architect. Provide written comment for architect to make revisions. • Architect to develop final floor plans and elevations for state and local review. • Amend the currently approved LRFP via Board of Education Resolution. • Adopt the final “Educational Specifications” and “Drawings” via Board of Education Resolution. • Approve DRG to expedite application and all supporting materials to the NJDOE for Schematic Approval.

CONSTRUCTION TIMETABLE (cont’d) Local Planning Requirements: • Appear before Glen Ridge Planning Board for courtesy review as required by the NJDOE. • Appear before Glen Ridge Historic Preservation Commission. Construction Documents Process: 2 Months - July 1, 2012 • Collect site survey / soils information. • Develop drawings and specifications. • Consult with attorney on front end requirements. • Send completed documents to DCA Trenton for review.

CONSTRUCTION TIMETABLE (cont’d) DCA Trenton Review: 3 Months (varies) - Oct 1, 2012 • DCA issues code review. • Architect responds. • Preparing for bid. Advertise - Bid Period 1 ½ Months - Nov. 15, 2012 Construction 5 -6 Months (varies) - May 15, 2013 • Long lead items. • Windows - 16 weeks from order. • Unit Ventilators - 10 weeks from order.