Connecticut Judicial Branch Case Management Information System CMIS

Connecticut Judicial Branch

Case Management Information System (CMIS) and other Technology Solutions Today: Adult Probation Focus

CMIS And Its Interfaces

CMIS Contains: Intake Client Profile: History of Intakes

History of Addresses Photos

CMIS Contains Case Information § Case Level 55, 000 currently active cases under Adult Probation supervision § § All adult probation cases are classified through risk tools. Client classifications include: Sex Offender, High, Medium, Administrative, JAMS, Split Sentence and Warrants History of supervision levels and Special Programs

Information Sent from Criminal / Motor Vehicle System Daily n Data transmitted to CMIS daily: n Dockets, charges, dispositions, case status n Data is matched with the appropriate client n No data entry needed n Reduces data entry errors

Data Transmitted from Criminal / Motor Vehicle System

Risk Tools Level of Service Inventory (LSI) n Adult Substance Use Survey – Revised (ASUS – R) n Domestic Violence Survey Inventory (DVSI) n

Domestic Violence Survey Information (DVSI)

Case Plan

A Case Under Supervision Includes: § § § Officer / location Level of supervision Start and end dates § § Case Type eg: Accelerated rehabilitation, Youthful offender, Sentenced, Split Sentence, etc. Dockets and charges, including violation of probation

Client Case Notes

My To Do List (Daily) n To do list n Release of inmates n New arrests with automatic tracking for exact matches n Dispositions of new arrests n Notice of police arresting a client for violation of probation n Notice of court disposition on violation of probation n DNA non compliance

Other Data Collected Firearms Data Urinalysis Real time transfer between offices Case transfer queues

Victim Restitution n 8, 000 active cases n 4, 000 new restitution cases per year n $6, 500, 000 collected for victims yearly

Violation of Probation Activity Type of violation : New arrest or violation of standard/court ordered condition

Violation of Probation Arrest Data § Date signed by judge § § Which police department is holding the warrant Date warrant served by police or probation

DNA n n n Electronic DNA comparison with DOC Electronic comparison to State Police Lab DNA letters/Warning letters

Judicial Administrative Monitoring System JAMS

PSIR – Presentence Investigation Report (New) Create the PSIR and once approved by a supervisor, allow access to authorized users - More user friendly

CONDOR – Scanning Project § Currently scanning all closed Adult Probation cases n Scanning all current PSIRs § Availability of data on old cases § Long term storage issues will be resolved

PRAWN Paperless Re-Arrest Warrants § § § Currently all Failure to Appear warrants are paperless Interface between CMIS/middle ware/PRAWN Presently 6, 500 warrants active with Adult Probation By spring it is expected all violation of probation warrants will be in PRAWN. Probation staff will be scanning in the warrant and affidavit into the system. This will allow police electronic access to the information. When the police serve the violation of probation warrant, they will be able to print the electronic copy and sign it as served.

P O R – Protective Order Registry § § Interface between CMIS/middle ware/POR Data is more reliable by less data entry/more timely Domestic related cases 30, 000 a year

Data Mining, Integration of Data, Data Analysis n n Create datasets to facilitate program evaluation and longitudinal research Create datasets for external dissemination (e. g. Press inquiries, OFA, Parole, etc. ) Develop reports for operational purposes Interagency data exchange (e. g. split sentence offenders, Jail Reinterview, etc. ) CMIS Reports n n n Provides real-time feedback to staff on performance objectives Efficient access to enable data-driven decision making at all levels Workload analysis and allocation User-customizable parameters (time period, metrics, risk, etc. ) Improves data quality through routine data-error reports Provides tools to improve client management (i. e. contacts, addresses, reporting dates)

CDCS – Contractor Data Collection System Referrals KPERRY

CDCS – Contractor Data Collection System Assessment & Services KPERRY

Judicial Electronic Bridge (JEB) – client screen

Judicial Electronic Bridge (JEB) - Case Screen

CMIS And Its Interfaces