Congratulation Letters 1 2 3 Format of letters

Congratulation Letters 1. 2. 3. Format of letters Writing personal letters Congratulation letters

Letter writing

The format of a letter l How many parts are there in a letter? l heading, inside address, salutation, body of the letter, complimentary close, signature and sometimes postscript.

1. Heading l l The heading located in the upper right-hand corner includes the sender’s complete mailing address and the date (under the address). The heading can be written in a straight or sloping way.

1. Heading l block style l l l e. g. 122 Third Avenue New York, N. Y. 10017 U. S. A. Jan. 18, 2006 Indented or modified style l e. g. l Dept. of Radio Engineering, l Harbin Institute of Technology, l Harbin, 150001, l P. R. C. l 22 April, 1995.

1. Heading date： Jan. 17，2005（美） May 1 st, 2005 17 January，2005(英) 1 st May, 2005 (Jan. Feb. Mar. Apr. Aug. Sept. Oct. Nov. )

Ss practice Liu Bing Room 10, Building 11 12550 Erhuandong Road Jinan, Shandong 250000 P. R. China (Suite 2, Building 5 ) (Rm. 101, Unit 3, Bldg. 5 ) Apt. 2 Blvd : boulevard. Ss practice

Envelope Barbara Chenault (return address) 2580 Clovis Street (stamp) San Diego, CA 92107 U. S. A. Mrs. Lin Hong (outside address) School of Foreign Languages Shandong University 27 Shandanan

2. Inside Address giving the complete name and full address of the person you are writing to. =often used in formal letters =on the upper left-hand corner =1 or 2 spaces below =include full name and title( if known) Mr. James Allen Executive Secretary to the Chairman 122 Third Avenue New York, N. Y. 10017 U. S. A.

3. Salutation l The salutation is even to the left margin and is always followed by either a comma or a colon (Bre. “, ” Ame. “: ”). Dear Mother and Father, Dear Aunt Helen, My dear Harry, Dear Dr. Thomas, (to org. Dear Sir or Madam, To whom it may concern, ) l

4. Body l l You may indent each paragraph by four spaces. Alternatively, you may keep the paragraphs even with the left margin. In this case, double-space is preferred between paragraphs in the body.

5. Complimentary closing l on the right-hand side or left-hand side or in the center. It is always capitalized in the first word and followed by a comma. l Sincerely yours, Yours sincerely, Cordially, With best wishes, With warmest regards,

6. Signature The signature is indented below the complimentary closing. l Format personal letters: sign full name, given name or even a nickname accordingly l

6. Signature business letters: = full name in ink, =typed name, =Mr. Mrs. Miss in brackets before or after the typed name. Truly yours, Li Wenjie(Mrs. )

Sometimes, you need to add a few words below the signature. l l If you send along with your letter some other materials, add an item of enclosure. Enc. : “Enclosure” Keep even to the left margin: Enc: two letters of recommendation One application form One CV Postscript 附言: a few lines below the signature. P．S．If you meet Joe，please tell him to return that book to me．

Writing personal letters l l l Personal letters are usually newsy, intimate and informal. You should make your letter sound as much as possible like a conversation. Keep your language simple and avoid flowery words. e. g. When I was anxiously expecting your letter, it came at last. I am very happy to know that everyone at home is enjoying good health and everything is all right as usual.

Writing personal letters l l l How time flies! As Christmas is drawing near, I hasten to drop a line to offer my season’s greetings. Next to you I think the mailman is my favorite person, for he brings me your wonderful letters. May you always have everything you wish for. Please favor me with an early reply. Your kind early reply will be appreciated.

Personal letters : Congratulations 1. Q: On what occasions do we need to write letters of congratulation? （Ss Brainstorming）

Sample Study: Model: Congratulations on graduation Dear Martin, How time flies! Here you are graduating from Yale University and planning to find a job in a computer corporation in the United States. Congratulations! This is a notable day in your life and, of course, for your parents, relatives and friends. It’s a time for rejoicing and I rejoice with you on this happy occasion. It’s also time for reflection. You will be going out into the world to make a career for yourself. You stand on the threshold of what I hope will be a happy life and a rewarding career. I wish you success in all your undertakings and hope that you will find your career a source of joy and happiness. Sincerely yours, Li Ming

Congratulations 2. Process of writing (1)Use the word “congratulations” early in your letter (2)mention the reason to congratulate (at the beginning) e. g. (3) praise e. g. (4) tell how happy, pleased or impressed you are e. g. . (5) achievements and reasons e. g. (6) close the letter with best wishes for the person e. g.

Study the samples in the book

Useful expressions: 1. I want to congratulate you with all my heart. 2. I warmly congratulate you on your having passed the exams. 3. Sincere/hearty/heartfelt congratulations on … 4. I am delighted to learn of your success. It’s the most joyful news I have heard. 5. You don’t know how thrilled/excited/happy we were at the news of your recent achievement. We are proud of having you among our friends. 6. May all go beautifully in your new post! 7. Congratulations and all best wishes for an even more prosperous future. 8. May the years ahead fulfill all your hopes!

Tips: ==convey sincere enthusiasm, but should not be too gushy, since such language usually seems phony. ==Don’t make you letter do double duty. =Avoid excessive flattery. =Don’t talk about luck.

l Writing Practice: l You have just learned that a former college classmate of yours has just received his doctorate in philosophy from London University. Write him a letter of congratulation.