Condeco Quick Guide Meeting Room Booking System All

Condeco Quick Guide Meeting Room Booking System All meeting rooms in Shire Park, Hatfield and India buildings along with Lever and Gresham House are available to book on Condeco. 1. Room Booking Follow the link to our new site: https: //tesco. condecosoftware. com Condeco uses your global login and will take you straight to the Welcome Page. 2. Updating your Profile The first time you log in, you will need to check and update your profile. Click on “Profile” top left corner: 3. Room Groups There are 2 types of room available to book, self-managed and managed (known in Condeco as Standard & Restricted). All rooms are available to book, however there are some areas that due to business need teams manage rooms directly and you will need to check in with them so they can confirm they will be free. 4. Room Search There are 3 ways you can search: • Quick Room Search • Find A Room • Grid Search Step A - Choose search type Step B - Choose search criteria: • Location • Group • Date • Time • Number attending Step C - Select Book or choose from grid Step D - Fill in booking form • Insert meeting title • Number attending • Requestors name • Hosts name Step E - Confirm and close Step F - Accept diary invite into Outlook Step G - Forward invite to attendees 5. Check In /Check Out /Extend • Press “Start” to Check • • In Press “End” if finished early Press “Extend” for more 6. Managing Your Bookings Click on “Your Booking” to edit or delete. (Note. These must also be deleted in Condeco. If you delete in Outlook they will not be deleted in Condeco. ) 7. Registering Your Swipe Card 1. Find your PIN on your profile page 1. Pick a free 15 min slot on a panel 2. Confirm 3. Hold card to bottom centre of screen 4. Insert PIN and Confirm This will enable booking access to additional features. 8. Need more help? Please refer to the Condeco manual on the IT Self Help site for more information on using advanced features, registering your swipe card and using the room screen