Computers Are Your Future Twelfth Edition Chapter 5

Computers Are Your Future Twelfth Edition Chapter 5: Application Software: Tools for Productivity Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 1

Application Software: Tools for Productivity Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 2

Objectives • Understand how system software supports application software. • List the most popular types of generalpurpose applications. • Discuss the advantages of Web-hosted technology and file compatibility. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 3

Objectives • Discuss the advantages and disadvantages of standalone programs, integrated programs, and software suites. • Explain the concept of software versions and software upgrades. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 4

Objectives • Understand how commercial software, shareware, freeware, and public domain software differ. • Understand basic concepts of using application software. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 5

General-Purpose Applications • Application software o Any program that gives the user the ability to complete work on the computer • General-purpose applications o Enable users to complete common tasks • Examples: word-processing, spreadsheet programs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 6

General-Purpose Applications • General-purpose application software o o Productivity programs Media and graphic software Internet-based software Home and education programs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 7

Productivity Programs • Productivity programs o Make it easier to do work o Examples • Word-processing software • Spreadsheet or database software • Presentation software • Project management software • Personal information management software Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 8

Productivity Programs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 9

Productivity Programs • Microsoft Word • Is the most popular Word processing program • Create text-based documents o Letters, and faxes o Newsletters, and brochures Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 10

Productivity Programs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 11

Productivity Programs • Microsoft Excel o Leading spreadsheet program for business and personal use o Stores and manipulates numbers o Organize, analyze, and graph numeric data o Each file is a workbook holding worksheets with columns, rows & cells Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 12

Productivity Programs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 13

Productivity Programs • Microsoft Access • Database management system • A collection of related data • Designed to o Store related data in tables o Create relationships • Electronic equivalent of a file cabinet o Generate forms, queries, & reports Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 14

Productivity Programs • Microsoft Power. Point o Presentation Graphics Programs o Popular program used to create and deliver presentations o Combine a variety of visual objects to create visually interesting presentations Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 15

Productivity Programs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 16

Productivity Programs • Microsoft Project o Useful for the management of one or more projects that can vary in complexity o Features include • Visually enhanced timeline emphasizes due dates and deadlines • Team-planning capability • Portfolio manager monitors allocation of scarce resources and current project costs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 17

Productivity Programs • Microsoft Outlook o Personal information management system o Features include • E-mail • Conversation grouping • Ignoring conversations • Think before you send feature • Calendar with alarms Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 18

Productivity Programs • Shared Office Interface o Features interfaces similar to Microsoft’s Windows operating systems • Application window • Application workspace • Document • Title bar • Window control buttons: minimize, restore down/maximize, close • Window border • Status bar • Scroll bars and scroll arrows • Ribbon • Tab and contextual tab • Group • Quick Access Toolbar Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 19

Productivity Programs Microsoft Office 2010 Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 20

Media and Graphic Software • Media o Refers to the technology used in presenting information including: • Pictures • Sound • Video • Multimedia programs o Enable users to incorporate more than one type of technology Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 21

Media and Graphic Software • Multimedia and graphics software programs o o o o Professional desktop publishing Multimedia authoring Paint, drawing, and animation Image editing 3 D rendering, such as CAD Audio Video editing Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 22

Media and Graphic Software • Desktop publishing programs o Used to create newsletters, product catalogs, advertising brochures, and other documents requiring unusual design and layout normal word processors do not provide. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 23

Media and Graphic Software • Paint programs o Create bitmapped images (raster graphics)—made up of tiny dots known as pixels o Paint program standard file formats include , gif, jpeg, png, bmp, tiff Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 24

Media and Graphic Software • Drawing programs o Create vector graphics that can be edited and resized without distortion Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 25

Media and Graphic Software • 3 D rendering programs o Provide graphic objects with three dimensional effects • Ray tracing o Manipulates variations in color intensity that would be produced by light falling on an object from multiple directions • Computer Aided Design (CAD) o 3 D rendering programs used by engineers and scientists • Image editors o Advanced types of paint programs o Can change complicated bitmapped objects, including photographs o Can edit, but not create, bitmapped images Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 26

Media and Graphic Software Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 27

Media and Graphic Software • Animation programs o Give the ability to create animation from images and run the animation Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 28

Media and Graphic Software • Audio software o Used to capture and process sound used in multimedia presentations Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 29

Media and Graphic Software • Video editors o Enable the user to: • Modify digitized videos • Cut segments, add transitions Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 30

Media and Graphic Software • Multimedia authoring systems o Used to create multimedia presentations o Require a large amount of disk space and memory to run properly Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 31

Media and Graphic Software • Web page authoring programs o Professional development tools that have greater scope to create Web pages • Dreamweaver • Flash • Fireworks Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 32

Applications that Work through and Run from the Internet • Web-hosted technology o Share files and collaborate • Windows Office Live • Google Docs o Help avoid file incompatibility • Undesirable Internet software o Spyware—monitors your activity o Pop-up—small window that appears in the current browser window o Adware—targets products to your interests Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 33

Home and Educational Programs • Home and educational programs o Personal finance and tax preparation software o Home design and landscaping software o Computerized reference software • Multimedia dictionaries • Encyclopedias • How-to guides o Computer games Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 34

Tailor-Made Applications • Tailor-made applications o Software designed for specific businesses or users o Often cost more than general-purpose applications because of their development costs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 35

Tailor-Made Applications • Custom versus packages software o Custom software • Developed for a user’s specific needs • Necessary when an application is not available o Packaged software • Developed for the mass market Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 36

Standalone Programs, Integrated Programs, and Software Suites • Standalone program o Fully self-contained program o Advantages • Purchased and installed separately • Function by themselves o Disadvantages • Take a lot of storage space • Do not share resources Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 37

Standalone Programs, Integrated Programs, and Software Suites • Integrated programs o Single program that combines the most commonly used functions of many productivity software programs • Example: Microsoft Works o Modules (functions) share the same interface o Lacks features Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 38

Standalone Programs, Integrated Programs, and Software Suites • Software suite (office suite) o Bundle of standalone programs • Word processing • Spreadsheet • Presentation graphics • Database • Personal information o Share common code, drivers, and graphic libraries Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 39

System Requirements and Software Versions • System requirements o Outline the minimal level of resources that a program requires • Releases of programs are cited by a year or version number. o In a version number, a decimal number indicates a maintenance release. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 40

System Requirements and Software Versions • Time-limited trial versions o Offered for commercial programs by software companies • Beta versions o Sometimes available to users • Software is in the final testing stages and may contain bugs. • Access is free. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 41

System Requirements and Software Versions • Software upgrading o How software is kept current. • Small fixes to software called patches. • Large or major fixes to software called service packs or service releases. • Software can be distributed through the Internet and/or purchased in stores. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 42

System Requirements and Software Versions • Documentation o In • • • print or downloaded from the Internet. Brief tutorials Read Me files Help files Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 43

Software Licenses and Registration • Software license o Permits the user to install the program on one computer • Site license o Right to install copies of programs on a precise number of computers • Validate software o Providing a special code or product key before using it Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 44

Software Licenses and Registration • Commercial software o Software that must be purchased • May have a trial period • Examples o Microsoft Office o Adobe Acrobat o Apple i. Life • Shareware o You may try before purchasing Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 45

Software Licenses and Registration • Freeware o Free to users as long as users do not sell it to others • Public domain software o Copyright-free software o Users can modify or sell Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 46

Installing and Managing Application Software • Installing o Moving the software to the hard disk and properly configuring the software • Uninstalling o Takes the program off the hard disk • Launching o Moves it from the hard disk to memory Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 47

Installing and Managing Application Software • Options o Can be chosen to identify program is run • Defaults o Software settings used by the program unless overridden by the user • Auto. Save or Auto. Recover o Automatically saves the users work at specified intervals • Exiting o Quitting or closing down an application Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 48

Summary • Understand how system software supports application software. • List the most popular types of generalpurpose applications. • Discuss the advantages of Web-hosted technology and file compatibility. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 49

Summary • Discuss the advantages and disadvantages of standalone programs, integrated programs, and software suites. • Explain the concept of software versions and software upgrades. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 50

Summary • Understand how commercial software, shareware, freeware, and public domain software differ. • Understand basic concepts of using application software. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 51

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 52