Computers Are Your Future Twelfth Edition Chapter 5

Computers Are Your Future Twelfth Edition Chapter 5: Application Software: Tools for Productivity Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 1

Objectives • Understand how system software supports application software. • List the most popular types of generalpurpose applications. • Discuss the advantages of Web-hosted technology and file compatibility. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 2

Objectives • Discuss the advantages and disadvantages of standalone programs, integrated programs, and software suites. • Explain the concept of software versions and software upgrades. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 3

Objectives • Understand how commercial software, shareware, freeware, and public domain software differ. • Understand basic concepts of using application software. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 4

Application Software: Tools for Productivity Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 5

General-Purpose Applications • Application software o Any program that gives the user the ability to complete work on the computer • General-purpose applications o Enable users to complete common tasks • Examples: word-processing, spreadsheet programs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 6

General-Purpose Applications • General-purpose application software o o Productivity programs Media and graphic software Internet-based software Home and education programs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 7

Application Software: Tools for Productivity Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 8

Productivity Programs • Productivity programs o Make it easier to do work o Examples • Word-processing software • Spreadsheet or database software • Presentation software • Project management software • Personal information management software Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 9

Productivity Programs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 10

Productivity Programs • Microsoft Office 2010 Office Button changed to File tab on Ribbon Allows customization of the Ribbon Live preview for the paste clipboard Option to capture and insert screen shots Enhanced multimedia editing • Video cutting • Removing backgrounds • Recording a slide show as a video o Office Web applications • Free online companions to Word, Excel, Power. Point, One. Note • Real-time buddy list identifies who is currently editing a document o Stronger security settings for working on collaborative projects o o o Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 11

Productivity Programs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 12

Productivity Programs • Shared Office Interface o Features interfaces similar to Microsoft’s Windows operating systems • Application window • Application workspace • Document • Title bar • Window control buttons: minimize, restore down/maximize, close • Window border • Status bar • Scroll bars and scroll arrows • Ribbon • Tab and contextual tab • Group • Quick Access Toolbar Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 13

Productivity Programs • Microsoft Word 2010 o Automatic text wrapping o Find and Replace utility o Ability to cut, copy and paste text, images, and screen captures • Within document • Between documents and programs o Editing and formatting tools insert headers, footers, page breaks, page numbers, and dates o Embed pictures, graphics, charts, tables, footnotes, endnotes, & more o Add tables, columns, tabs, bulleted or numbered lists o Theme feature provides precreated color schemes and font selections o Live Preview option o Portrait or landscape orientation print options Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 14

Productivity Programs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 15

Productivity Programs • Microsoft Excel 2010 o o o Leading spreadsheet program for business and personal use Stores and manipulates numbers Modeling/what-if analysis—prediction of things that might happen Each file is a workbook holding worksheets with columns, rows & cells Spreadsheet entries and features • Labels • Formulas • Mathematical formulas • Functions • Argument set • Charts • Sparklines Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 16

Productivity Programs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 17

Productivity Programs • Microsoft Access 2010 o Database management system • Designed to o Store related data in tables o Create relationships o Generate forms, queries, & reports o Features of Access • Table • Data set • Form • Filter • Query • Report Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 18

Productivity Programs • Microsoft Power. Point 2010 o Popular program used to create and deliver presentations o Power. Point screen features • Slide/Outline pane • Notes pane • View buttons • Slide pane o Includes • Professionally designed templates • Slide transitions • Placeholder and image animation options • Animation painter • Ability to insert video • Convert presentation into a WMV video file Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 19

Productivity Programs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 20

Productivity Programs • Microsoft Project 2010 o Useful for the management of one or more projects that can vary in complexity o Features include • Visually enhanced timeline emphasizes due dates and deadlines • Team-planning capability • Portfolio manager monitors allocation of scarce resources and current project costs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 21

Productivity Programs • Microsoft Outlook 2010 o Personal information management system o Features include • E-mail • Conversation grouping • Ignoring conversations • Think before you send feature • Calendar with alarms Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 22

Media and Graphic Software • Media o Refers to the technology used in presenting information including: • Pictures • Sound • Video • Multimedia programs o Enable users to incorporate more than one type of technology Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 23

Media and Graphic Software • Multimedia and graphics software programs include: o o o o Professional desktop publishing Multimedia authoring Paint, drawing, and animation Image editing 3 D rendering, such as CAD Audio Video editing Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 24

Media and Graphic Software • Compression and decompression o Codecs—algorithms that reduce file size and allow faster Internet transfer speeds Codecs use two different approaches to compression: • Lossless compression—The original file is compressed so that it can be completely restored without flaws, when it is decompressed • Lossy compression—The original file is processed so that some information is permanently removes from the file. • Audio Video Interleave (AVI)—Microsoft-created specification for packaging audio and video data into a file Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 25

Media and Graphic Software • Desktop publishing programs o Used to create newsletters, product catalogs, advertising brochures, and other documents requiring unusual design and layout normal word processors do not provide. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 26

Media and Graphic Software • Paint programs o Create bitmapped images (raster graphics)—made up of tiny dots known as pixels o Paint program standard file formats • GIF • JPEG • PNG • BMP • TIFF Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 27

Media and Graphic Software • Graphics Interchange Format (GIF) o Lossless compression of simple images o Often used for Web pages • Joint Photographic Experts Group (JPEG) o Lossy compression of complex images o Also used for Web pages • Portable Network Graphics (PNG) o Patent-free alternative to a GIF o Lossless compression, suitable for Web use only • Windows Bitmap (BMP) o Compression optional o Files tend to be large • Tag Image File Format (TIFF) o Includes descriptive information with the image o Used in publishing Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 28

Media and Graphic Software • Drawing programs o Create vector graphics that can be edited and resized without distortion Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 29

Media and Graphic Software • 3 D rendering programs o Provide graphic objects with three dimensional effects • Ray tracing o Manipulates variations in color intensity that would be produced by light falling on an object from multiple directions • Computer Aided Design (CAD) o 3 D rendering programs used by engineers and scientists • Image editors o Advanced types of paint programs o Can change complicated bitmapped objects, including photographs o Can edit, but not create, bitmapped images Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 30

Media and Graphic Software Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 31

Media and Graphic Software • Animation programs o Give the ability to create animation from images and run the animation Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 32

Media and Graphic Software • Audio software o Used to capture and process sound used in multimedia presentations Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 33

Media and Graphic Software • Standard sound file formats o o o MP 3 Windows Media Audio (WMA) WAV Ogg Vorbis Musical Instrument Digital Interface (MIDI) Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 34

Media and Graphic Software • Video editors o Enable the user to: • Modify digitized videos • Save in at least one of these formats: o Moving Picture Experts Group (MPEG) o Quick. Time o Video for Windows Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 35

Media and Graphic Software • Multimedia authoring systems o Used to create multimedia presentations o Require a large amount of disk space and memory to run properly Adobe Director Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 36

Media and Graphic Software • Web page authoring programs o Professional development tools that have greater scope to create Web pages • Dreamweaver • Flash • Fireworks Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 37

Media and Graphic Software • Internet programs o Help users communicate, learn, and interact through the Internet o Examples include: • E-mail • Instant messaging software • Web browsers • Video conferencing programs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 38

Applications that Work through and Run from the Internet • Web-hosted technology o Share files and collaborate • Windows Office Live • Google Docs o Help avoid file incompatibility • Undesirable Internet software o Spyware—monitors your activity o Pop-up—small window that appears in the current browser window o Adware—targets products to your interests Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 39

Home and Educational Programs • Home and educational programs o Personal finance and tax preparation software o Home design and landscaping software o Computerized reference software • Multimedia dictionaries • Encyclopedias • How-to guides o Computer games Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 40

Home and Educational Programs • Computer games o Total sales up to $68. 4 billion by 2012 o Started in 1970 s o Multiplayer online gaming—players interact with characters controlled by other players • MUDs (multiuser dungeons or dimensions) • g. MUDs (Graphical MUDs) • MMORPGs (massively multiplayer online role-playing games) • Gaming trends o o Gamers spend an average 18 hrs per week playing games. Two of every five gamers are female. Members of 65% of U. S. households play video games Age of average gamer is 32. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 41

Tailor-Made Applications • Tailor-made applications o Software designed for specific businesses or users o Often cost more than general-purpose applications because of their development costs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 42

Tailor-Made Applications • Custom versus packages software o Custom software • Developed for a user’s specific needs • Necessary when an application is not available o Packaged software • Developed for the mass market Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 43

Standalone Programs, Integrated Programs, and Software Suites • Standalone program o Fully self-contained program: a program that does not require operating system's services to run o Advantages • Purchased and installed separately • Function by themselves o Disadvantages • Take a lot of storage space • Do not share resources Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 44

Standalone Programs, Integrated Programs, and Software Suites • Integrated programs o Single program that combines the most commonly used functions of many productivity software programs • Example: Microsoft Works o Modules (functions) share the same interface o Lacks features Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 45

Standalone Programs, Integrated Programs, and Software Suites • Software suite (office suite) o Bundle of standalone programs • Word processing • Spreadsheet • Presentation graphics • Database • Personal information o Share common code, drivers, and graphic libraries Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 46

System Requirements and Software Versions • System requirements o Outline the minimal level of resources that a program requires • Releases of programs are cited by a year or version number. o In a version number, a decimal number indicates a maintenance release. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 47

System Requirements and Software Versions • Time-limited trial versions o Offered for commercial programs by software companies • Beta versions o Sometimes available to users • Software is in the final testing stages and may contain bugs. • Access is free. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 48

System Requirements and Software Versions • Software upgrading o How software is kept current. • Small fixes to software called patches. • Large or major fixes to software called service packs or service releases. • Software can be distributed through the Internet and/or purchased in stores. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 49

System Requirements and Software Versions • Documentation o In print or downloaded from the Internet. • Brief tutorials • Read Me files • Help files Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 50

Software Licenses and Registration • Software license o Permits the user to install the program on one computer • Site license o Right to install copies of programs on a precise number of computers • Validate software o Providing a special code or product key before using it Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 51

Software Licenses and Registration • Commercial software o Software that must be purchased • May have a trial period • Examples o Microsoft Office o Adobe Acrobat o Apple i. Life • Shareware o You may try before purchasing Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 52

Software Licenses and Registration • Freeware o Free to users as long as users do not sell it to others • Public domain software o Copyright-free software o Users can modify or sell • Copy-protected software o Internal process prohibits making unauthorized copies Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 53

Installing and Managing Application Software • Installing o Moving the software to the hard disk and properly configuring the software • Uninstalling o Takes the program off the hard disk • Launching o Moves it from the hard disk to memory Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 54

Installing and Managing Application Software • Options o Can be chosen to identify program is run • Defaults o Software settings used by the program unless overridden by the user • Auto. Save or Auto. Recover o Automatically saves the users work at specified intervals • Exiting o Quitting or closing down an application Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 55

Summary • Understand how system software supports application software. • List the most popular types of generalpurpose applications. • Discuss the advantages of Web-hosted technology and file compatibility. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 56

Summary • Discuss the advantages and disadvantages of standalone programs, integrated programs, and software suites. • Explain the concept of software versions and software upgrades. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 57

Summary • Understand how commercial software, shareware, freeware, and public domain software differ. • Understand basic concepts of using application software. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 58

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 59