COMPSCI 111 111 G An introduction to practical

COMPSCI 111 / 111 G An introduction to practical computing Power. Point

Introduction • Power. Point – By Dennis Austin and Bob Gaskins, named by Bob Gaskins – Released 1984 for the Macintosh – Bought by Microsoft in 1987 • Microsoft Office Suite – – 1/30/2022 Power. Point Word Excel Access COMPSCI 111/111 G - Power. Point 01 2

Power. Point today • Standard presentation tool – Widely used – Widely accepted • Some problems – Poor compatibility between operating systems – Criticisms 1/30/2022 COMPSCI 111/111 G - Power. Point 01 3

Criticisms • Power. Point Complaints – Power. Point Hell – Power. Point Poisoning • Edward Tufte – – – Power. Point is evil Power. Point constrains the presenter Ideas forced to fit Power. Point limits Tables / Data forced to fit Power. Point Causes poor presentations & misunderstanding Forces everything into a sales pitch • Many of his criticisms are due to poor design of presentations 1/30/2022 COMPSCI 111/111 G - Power. Point 01 4

"Death by Power. Point" • Poor presentations that use Power. Point – Reading from the slides – Poorly designed slides http: //www. smallbusinesscomputing. com/biztools/article. php/684871 1/30/2022 COMPSCI 111/111 G - Power. Point 01 5

Power. Point Poisoning 1/30/2022 COMPSCI 111/111 G - Power. Point 01 6

Advantages • Benefits – – Easy to use Widely used Create consistent presentations Experiment with layout • Multimedia Presentations – Colour, Sound, Pictures – Animations, Movies 1/30/2022 COMPSCI 111/111 G - Power. Point 01 7

Concepts • Slide – Overhead Transparency – Screen of information • Contains – Heading – Content – Footer 1/30/2022 COMPSCI 111/111 G - Power. Point 01 8

Opening Screen 1. Slide Pane – Working area 2. Presentation overview area – Toggles between Slides view and Outline view • Slides View = show picture • Outline view = show the hierarchy of the text 3. Ribbon – 1/30/2022 Each category Ribbon is divided into sections, keeping similar objects together COMPSCI 111/111 G - Power. Point 01 9

View Options • Normal View – Add and develop text and content – Manipulate individual slides • Slide Sorter View – View and change organization – Move and hide slides • Slide Show View – View overall development – Give completed presentation 1/30/2022 COMPSCI 111/111 G - Power. Point 01 10

Title • First slide of the presentation • Contains placeholders for the main title and a subtitle 1/30/2022 COMPSCI 111/111 G - Power. Point 01 11

Content • Content organized into hierarchy – Uses bullet points – Five possible levels in hierarchy • Top level – Second level • Third level – Fouth level » Fifth level 1/30/2022 COMPSCI 111/111 G - Power. Point 01 12

Header & Footer • Insert Header & Footer – Date & Time – Slide Number – Footer 1/30/2022 COMPSCI 111/111 G - Power. Point 01 13

Design Theme • Design Theme affects the appearance of your entire presentation – – 1/30/2022 Background Colour scheme Font style Size and location of content boxes COMPSCI 111/111 G - Power. Point 01 14

Design Options • Built-in templates/themes – – Pre-set combinations of background and fonts Professionally chosen Quick and Easy Commonly Used • Custom Design – User-designed combination of background and fonts – Very effective when done well – Unique 1/30/2022 COMPSCI 111/111 G - Power. Point 01 15

Examples

Choosing a Theme • Choose one that is appropriate for the audience – Business: clean, straightforward design – Young Children: full of colour and contains a variety of shapes • If your content includes images, avoid templates with background graphics 1/30/2022 COMPSCI 111/111 G - Power. Point 01 17

Custom Design Considerations • Simplicity – Moderate colour palette – Clear, unadorned fonts • Consistency – Colour and background graphics – Font style and sizes 1/30/2022 COMPSCI 111/111 G - Power. Point 01 18

Slide Layout • Standard layouts provided – Allows content to be displayed using different designs – Examples • Title Slide • Title and Content • Two Content • … 1/30/2022 COMPSCI 111/111 G - Power. Point 01 19

Adding Content • Text – Provides basic information – Reinforces key terms and concepts • Images – Complement presentation – Illustrate or highlight main points • Tables and Graphs – Support presentation – Present information in a relevant way (e. g. , illustrating trends) 1/30/2022 COMPSCI 111/111 G - Power. Point 01 20

Text & Content Considerations • Keep text to a minimum (short terse statements) – Font size at least 18 • Use “white space” to set off blocks of text • Make phrase structure consistent within bulleted lists • Choose appropriate images 1/30/2022 COMPSCI 111/111 G - Power. Point 01 21

Slide Transitions • Animation as one slide replaced by the next – Style – Sound – Speed 1/30/2022 COMPSCI 111/111 G - Power. Point 01 22

Slide Transitions • Animation as one slide replaced by the next – Style – Sound – Speed 1/30/2022 COMPSCI 111/111 G - Power. Point 01 23

Slide Transitions • Animation as one slide replaced by the next – Style – Sound – Speed 1/30/2022 COMPSCI 111/111 G - Power. Point 01 24

Animation • Allows presenter to control the appearance of text and content • Provides transitions between slides • Draws audience’s attention to the object being animated • Can be distracting if used to excess 1/30/2022 COMPSCI 111/111 G - Power. Point 01 25

Animation • Transition – Apply to entire slide/all slides • Animation – Preset Animation Schemes • affect all of the content on a slide – Custom Animations • apply a variety of animation effects to individual items on a slide 1/30/2022 COMPSCI 111/111 G - Power. Point 01 26

Custom Animation • Apply to any element on the slide – Text, Picture, Drawing • • Add Effect: Entry, Emphasis, Movement, Exit Set condition to trigger animation Speed and timing Repetition Example of repeated animation 1/30/2022 COMPSCI 111/111 G - Power. Point 01 27

Animation: Starting Conditions • When the animation starts – Start on click – Start with previous – Start after previous Start on click Start with previous Start after previous Multiple effects First effect starts after previous Other effects start with previous 1/30/2022 COMPSCI 111/111 G - Power. Point 01 28

Animation: Entrance • Entry animations used to animate the appearance of an object – Many different styles of animation used – Divided into broad categories • Basic • Subtle • Moderate • Exciting 1/30/2022 COMPSCI 111/111 G - Power. Point 01 29

Animation: Motion • Text / Object Motion – Define a path that the object follows when animated – Choose a predefined path or define your own 1/30/2022 COMPSCI 111/111 G - Power. Point 01 30

Animation: Exit • Exit animations used to animate the disappearance of an object – Similar to the Entry animations – Divided into broad categories • Basic • Subtle • Moderate • Exciting 1/30/2022 COMPSCI 111/111 G - Power. Point 01 31

Animation: Effect Options • Right-click on animation effect in Custom Animation – Choose Effect Options – Examine the available options Very Slow Emphasis Spin Effect Option: All at once Emphasis Spin Effect Option: By Word Emphasis Spin Effect Option: By Letter Very Fast 1/30/2022 Very Fast COMPSCI 111/111 G - Power. Point 01 Very Fast 32

Slide Notes • View Notes Page – Enter additional notes about a slide – Not displayed when presenting – Can be printed 1/30/2022 COMPSCI 111/111 G - Power. Point 01 33

Save Options • Embed True Type Fonts – Useful if you will be showing your presentation on somebody else’s computer • Save as Power. Point 97 -2003 Presentation – Fully compatible with Power. Point 97 -2003 1/30/2022 COMPSCI 111/111 G - Power. Point 01 34

Print Options • Slides – Prints each slide on a separate page • Handouts – Prints a specified number of slides on each page • Notes Pages – Prints speaker notes along with slides • Outline View – Prints the text of each slide 1/30/2022 COMPSCI 111/111 G - Power. Point 01 35

Alternatives to Power. Point • Open Source – Impress (Open. Office, Libr. Office, Neo. Office) – Try to mirror Power. Point functionality and be compatible with it • Prezi – Cloud-based – Ideas on virtual canvas, single slide with zoom • La. Te. X Beamer – Package/Class for creating presentation slides – Easy to create mathematical content (similar to La. Te. X) – Slides are multiplatform (can create DVI or PDF) – Freely available 1/30/2022 COMPSCI 111/111 G - Power. Point 01 36

Creating Successful Business Presentation • • • Use Key Phrases About Your Topic Slide Layout is Important Limit Punctuation and Avoid ALL Capital Letters Avoid Fancy Fonts Use Contrasting Colours For Text and Background Use Slide Designs Effectively Limit the Number Of Slides Use Photos, Charts and Graphs Avoid Excessive Use of Slide Transitions and Animations Make Sure Your Presentation Can Run On Any Computer 1/30/2022 COMPSCI 111/111 G - Power. Point 01 37