Comprehensive Commission Policy Revisions Item 7 Policy Review

Comprehensive Commission Policy Revisions Item #7

Policy Review Project • Staff reviewed for consistency, redundancy, outdated language and practice, and efficiency. • Three-phased project – Phase 2 of changes presented today • Delete 18 policies; Amend 17 policies 2

Types of Changes – Policy Deletion • Delete – Policy isn’t actually a policy • Delete – Reiteration of State Statute • Delete – Content is procedural or administrative level • Delete – Policy contradicts a newer policy • Delete – Move content into other policies 3

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Proposed Deletions Policy Number 1 -15. 04 1 -15. 06 1 -15. 09 1 -42. 01 1 -51. 04 1 -59. 01 1 -59. 02 1 -59. 03 Policy Name Carryover of Unspent Funds in the Operations and Maintenance Budget Financial Planning and Budgetary Controls Amending the Proposed Operations and Maintenance or Capital Budget Collection and Treatment Services – Sewer Plan Approval Safety & Security Collection & Treatment Services – Operations & Maintenance Collection & Treatment Services – Environmental Impact Collection & Treatment Services – Compliance Assurance, Regulatory Agencies or Court Orders Notes Combined into Policy 1 -15. 01, Operation and Maintenance Budget Content included in other policies; redundant policy. Combined some content into Policies 1 -15. 01, Operations and Maintenance Budget, and 1 -15. 02, Capital Budget. The remaining content will be transferred to an administrative procedure, as the content was largely procedural. Combined into Policy 1 -58. 01, Collection and Treatment Services Combined into Policy 1 -73. 19, Risk Management Program Combined into Policy 1 -58. 01, Collection and Treatment Services Combine into Policy 1 -58. 01, Collection and Treatment Services 5

Proposed Deletions (cont’d) Policy Number 1 -59. 04 1 -73. 01 Policy Name Reimbursement for River Cleaning Services Collection & Treatment Services – Solids Utilization Accounting Policies 1 -73. 03 User Charge Administration Combined into Policy 1 -58. 01, Collection and Treatment Services Content of policy covered under generally accepted financial practices or within other policies. Not an actual policy. 1 -73. 04 Cash Management Not an actual policy. 1 -73. 17 APPI Investment Policy Appendix 1 Authorized Personnel Investment Policy Appendix 2 Approved Investment Advisors Investment Policy Appendix 3 Master Repurchase Agreement Use Commission Resolution to establish this information. 1 -59. 05 1 -73. 17 APP 2 1 -73. 17 APP 3 Notes Obsolete due to Skimmer program 6

Types of Changes – Revised • Reformat to consistent standard – every policy is numbered and formatted the same way, including a purpose statement. • Correct/Revise Titles – for consistency or to incorporate added content • Revise – grammar, typos, spacing, etc. 7

Types of Changes – Revised • Consolidate – combine policies of the same subject; many of these combined short policies into broader policies for easier searching • Remove/update outdated or obsolete language, concepts and terminology; improve readability/comprehension and searching 8

Proposed Changes Policy Number 1 -15. 01 Present Policy Name 1 -15. 02 Capital Budget 1 -15. 05 Strategic Plan Added purpose, reformatted, and edited Included content from Policies: 1 -15. 04, Carryover of Unspent Funds in the Operations and Maintenance Budget 1 -15. 09, Amending the Proposed Operations and Maintenance or Capital Budget Added purpose and reformatted Included content from Policy: 1 -15. 09, Amending the Proposed Operations and Maintenance or Capital Budget Added purpose and reformatted 1 -15. 08 Reserves Added purpose, reformatted, and edited 1 -21. 01 1 -21. 03 Legal Services Release of Critical Infrastructure Information Substance Abuse Prevention Program on District Construction Sites Added purpose, reformatted, and edited 1 -41. 05 Operations and Maintenance Budget Notes Added purpose, reformatted, and edited 9

Proposed Changes (cont’d) Policy Number 1 -41. 06 Present Policy Name Notes Policy on Relocation of Utilities 1 -42. 02 Facility Planning And Expansion 1 -44. 01 Asset Management 1 -58. 01 Collection & Treatment Systems – Retitle to “Collection and Treatment Systems”, added Industrial Waste purpose, reformatted, and edited Included content from Policies: 1 -42. 01, Collection and Treatment Services – Sewer Plan Approval 1 -59. 01, Collection & Treatment Services – Operations & Maintenance 1 -59. 02, Collection & Treatment Services – Environmental Impact 1 -59. 03, Collection & Treatment Services – Compliance Assurance Regulatory Agencies, or Court Orders 1 -59. 05, Collection & Treatment Services – Solids Utilization Retitle to “Relocating Utilities”, added purpose, reformatted, and edited Corrected title, added purpose, reformatted, and edited Added purpose, reformatted, and edited 10

Proposed Changes (cont’d) Policy Number 1 -73. 17 1 -73. 19 1 -73 -21 1 -73 -22 1 -73. 24 1 -73. 27 Present Policy Name Notes Investment Policy Added purpose, reformatted, and edited. Delete associated appendices. Risk Management Program Policy Retitle to “Risk Management Program”, added purpose, reformatted, and edited for current practice. Included content from Policy: 1 -51. 04, Safety & Security Reimbursement of Personal Corrected title, added purpose, reformatted, and Expenses Incurred While edited Conducting District Business Memberships, Subscriptions, Added purpose, reformatted, edits Licenses, and Certifications Retroactive Capital Charges for Corrected title, added purpose, and reformatted Property Added Into the District’s Sanitary Sewer Service Area Business Continuity Plan Added purpose and reformatted, minor updates for clarification. 11

Policies Proposed Substantive Changes • 1 -21. 01, Legal Services – increase Director of Legal Services authority to retain outside counsel from $7, 500 to $19, 999 (consistent with other policies) • 1 -41. 05, Substance Abuse Prevention Program on District Construction Sites – removed procedural and outdated practice and language; revised to align with present day practices.

QUESTIONS? 13