Complex Project Management Strategies for Complex Projects Jennifer

Complex Project Management Strategies for Complex Projects Jennifer S. Shane, Ph. D. Iowa State University

Complex Project Management Outline • Research Project • 5 DPM • Project Outcomes 2

Complex Project Management Research Objectives The objective of this research is to determine the specific requirements for successfully managing complex rapid renewal projects. The ultimate goal of this research is to develop a comprehensive training and development program to enable project partners to work more cooperatively on such projects.

Complex Project Management Research Team Objectives • Develop tools that help DOTs get in, get out, and stay out • Project management practices to deliver complex projects using innovative strategies • Development and deployment of tools • Facilitate fundamental change in rehabilitating the transportation infrastructure 4

Complex Project Management SHRP 2 R 10 Team Jennifer S. Shane, Ph. D. , Iowa State University/In. Trans, Principal Investigator Kelly Strong, Ph. D. , Colorado State University, Co-Principal Investigator Douglas D. Gransberg, Ph. D. , PE, CCE, Iowa State University/In. Trans, Co-Principal Investigator Academic Partners Industrial Partners Ali Touran, Ph. D. , Northeastern Debra Brisk, PE, Kimley-Horn University Sid Scott, PE, Trauner Consulting Services, Inc. Jim Hunt, PE, CCM, PBS&J Corp. International Partners Eric Scheepbouwer, Ph. D. (ABD), Australia/New Zealand Susan Tighe, Ph. D. , PEng, Canada Carla Lopez del Puerto, Ph. D. , CCC, LEED AP, Mexico Neil Allan, United Kingdom Junyong Ahn, Ph. D. , Post Doctorate, Iowa State University John Owens, Kiewit, California Shaun Heath, MS Student, University of Oklahoma Ye Zhang, MS Student, Northeastern University

Complex Project Management Comprehensive Case Study Projects ` Washington D. C. AK HI

Complex Project Management Definition Traditional Complex • Standard practices can be used • Standard practices cannot be used – Design – Funding – Contracting • Static interactions • High level of similarity to prior projects creates certainty – Design – Funding – Contracting • Dynamic interactions • High level of uncertainty regarding objectives and/or implementation 7

Complex Project Management Possible Causes of Complexity • • Inexperience Technical challenges Non-technical challenges Changes in funding sources Multiple external parties ? ? 8

Complex Project Management Three-Dimensional Project Management 9

Complex Project Management Five-Dimensional Project Management 10

Complex Project Management Cost vs. Finance Cost Finance • Estimate • Cash Flow • Funding 11

Complex Project Management Cost Dimension Factors • • • Project estimates Uncertainty Contingency Project costs—i. e. , road user costs, ROW Design to a budget 12

Complex Project Management Case Study Examples for Cost • Uncertainty related to new unproven recycling technologies • Unknown site conditions • Baseline cost of $0. 834 billion, current estimated cost $1. 94 billion, increase due to delays, stakeholder issues, inflation 13

Complex Project Management Financing Dimension Factors • Sources of funding Federal vs. state vs. other Bond-funding Revenue generation/sharing International funding • Public Private Partnerships • Variations in material inflation rates 14

Complex Project Management Case Study Examples for Financing • • • Unsolicited Public Private Partnership (P 3) First tollway Multi-jurisdictional P 3 Waiting for transportation bill to be finalized Bond market collapse during proposal phase so funding cannot be secured 15

Complex Project Management Schedule Dimension Factors • • Time Schedule risk Prescribed milestones Availability of resources 16

Complex Project Management Case Study Examples for Schedule • The timing of financing appropriations have dictated the schedule • Interdependence of one project on another • Special appropriations set to expire 17

Complex Project Management Technical Dimension Factors • • Design Scope of work Quality Need for integrated delivery 18

Complex Project Management Case Study Examples for Technical • First extradosed bridge in the nation • Contaminated soil and water • Different methods of design, DOT last chance to get in vs. turnpike based on traffic 19

Complex Project Management Context Dimension Factors • • Political/procurement constraints Environmental issues Public perceptions Right-of-way acquisition Sustainability requirements Owner preferences/biases Utilities 20

Complex Project Management Case Study Examples for Context • Taking of an elementary school delayed project because of school year calendar • Bridge closure, and local hospital is on the other side and detour is hours 21

Complex Project Management Complexity Mapping 22

Complex Project Management Project Complexity Capital Beltway I-40 Crosstown 23

Complex Project Management Project Complexity Lewis and Clark Bridge T-REX 24

Complex Project Management Guidebook • Focused on practical tools, and techniques designed to be immediately beneficial to transportation professionals • Oriented toward problem solving • The most efficient use – Determine if a project is indeed complex – Utilize the five Critical Development Methods – Determine which of the 13 Project Execution Tools are applicable

Complex Project Management Guidebook 26

Complex Project Management Training Introduction & 5 DPM (~3 hrs) Presentation (live or recorded) (1. 5 days) Project Development Tools (~1. 5 hr/tool) R 10 Training Webinar (recorded) (optional and only after Presentation attendence) Project Execution Tools (~1 hr/tool) 27

Complex Project Management Training Schedule Date August 16 -17 September 8 -9 September 21 -22 September 28 -29 October 17 -18 Late October/Early November Location Ames, IA Austin, TX Los Angeles, CA Columbus, OH Orlando, FL Albany, NY 28

Complex Project Management Training Registration • Participants must register prior to the event since space is limited. • http: //www. intrans. iastate. edu/events/shrp 2 complexprojects/ • Handout 29

Complex Project Management Thank You • Jennifer S. Shane, Ph. D. Iowa State University 515 -294 -1703 jsshane@iastate. edu 30