Completing Reports and Proposals Prentice Hall 2008 Business
Completing Reports and Proposals © Prentice Hall, 2008 Business Communication Today, 9 e 1
Three-Step Writing Process Planning Analyze Situation Gather Information Select Medium Get Organized © Prentice Hall, 2008 Writing Adapt to the Audience Compose the Message Business Communication Today, 9 e Completing Revise Produce Proofread Distribute 2
Finalizing Formal Reports and Proposals Revising Producing Proofreading Distributing © Prentice Hall, 2008 Business Communication Today, 9 e 3
Revising Reports and Proposals Content Readability Organization Style and Tone © Prentice Hall, 2008 Business Communication Today, 9 e 4
Producing Reports and Proposals Design Elements Report-Writing Tasks Computer Resources Audience Expectations © Prentice Hall, 2008 Business Communication Today, 9 e 5
Components of Formal Reports Prefatory Parts Text of the Report Supplementary Parts Report Length Audience Needs Type of Report Type of Company © Prentice Hall, 2008 Business Communication Today, 9 e 6
The Prefatory Parts Cover Letter of Acceptance List of Illustrations Title Fly or Title Page Letter of Transmittal Synopsis or Abstract Letter of Authorization Table of Contents Executive Summary © Prentice Hall, 2008 Business Communication Today, 9 e 7
The Text of the Report Introduction Body Closing © Prentice Hall, 2008 Business Communication Today, 9 e 8
Supplementary Parts Appendixes Bibliography Index © Prentice Hall, 2008 Business Communication Today, 9 e 9
Components of Formal Proposals Proposal Cover Title Fly Title Page Table of Contents List of Illustrations Request for Proposal Executive Summary Letter of Transmittal © Prentice Hall, 2008 Business Communication Today, 9 e 10
The Text of the Proposal Solicited Body Closing Informal Formal Introduction Unsolicited © Prentice Hall, 2008 Business Communication Today, 9 e 11
Proofreading Reports and Proposals Inconsistencies Spelling © Prentice Hall, 2008 Errors and Omissions Text Placement Punctuation Business Communication Today, 9 e Missing Components Visual Aids 12
Distribution of Reports and Proposals Physical © Prentice Hall, 2008 Electronic Business Communication Today, 9 e Web-Based 13
Writing Requests for Proposals • Company background • Project description • Overall requirements • Decision-making criteria • Proposal requirements • Submission/contact information © Prentice Hall, 2008 Business Communication Today, 9 e 14
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