Completing Reports and Proposals Prentice Hall 2008 Business
Completing Reports and Proposals © Prentice Hall, 2008 Business Communication Today, 9 e 1
Three-Step Writing Process • Planning • Writing • Completing © Prentice Hall, 2008 Business Communication Today, 9 e 2
Finalizing Formal Reports and Proposals • • Revising Producing Proofreading Distributing © Prentice Hall, 2008 Business Communication Today, 9 e 3
Revising Reports and Proposals • Style and tone • Organization • Readability • Content © Prentice Hall, 2008 Business Communication Today, 9 e 4
Producing Reports and Proposals • Design elements • Report-writing teams • Computer resources • Audience expectations © Prentice Hall, 2008 Business Communication Today, 9 e 5
Components of Formal Reports • Prefatory parts • Text of the report • Supplementary parts © Prentice Hall, 2008 Business Communication Today, 9 e 6
Prefatory Parts • Report cover • Letter of transmittal • Title fly and title • Table of contents page • List of illustrations • Authorization letter • Acceptance letter © Prentice Hall, 2008 • Synopsis/executive summary Business Communication Today, 9 e 7
Text of the Report • Introduction • Body • Closing © Prentice Hall, 2008 Business Communication Today, 9 e 8
Supplementary Parts • Appendixes • Bibliography • Index © Prentice Hall, 2008 Business Communication Today, 9 e 9
Components of Formal Proposals • Cover • List of illustrations • Title fly • Copy of RFP • Title page • Synopsis/executive • Table of contents summary • Letter of transmittal © Prentice Hall, 2008 Business Communication Today, 9 e 10
Text of the Proposal • Introduction • Body • Closing © Prentice Hall, 2008 Business Communication Today, 9 e 11
Proofreading Reports and Proposals • Inconsistencies • Errors • Missing components – Spelling – Text placement – Punctuation – Visual aids © Prentice Hall, 2008 Business Communication Today, 9 e 12
Distributing Reports and Proposals • Physical • Electronic • Web-based © Prentice Hall, 2008 Business Communication Today, 9 e 13
Writing Requests for Proposals • Company background • Project description • Overall requirements • Decision-making criteria • Proposal requirements • Submission/contact information © Prentice Hall, 2008 Business Communication Today, 9 e 14
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