Completing Business Reports and Proposals Prentice Hall 2008

Completing Business Reports and Proposals © Prentice Hall, 2008 Excellence in Business Communication, 8 e 1

The Three-Step Process • Planning • Writing • Completing © Prentice Hall, 2008 Excellence in Business Communication, 8 e 2

Finalizing Formal Reports and Proposals • • Revising Producing Proofreading Distributing © Prentice Hall, 2008 Excellence in Business Communication, 8 e 3

Revising Reports and Proposals • Style and tone • Organization • Readability • Content © Prentice Hall, 2008 Excellence in Business Communication, 8 e 4

Producing Reports and Proposals • Design elements • Report-writing teams • Computer resources • Audience expectations © Prentice Hall, 2008 Excellence in Business Communication, 8 e 5

Components of Formal Reports • Prefatory parts • Text of the report • Supplementary parts © Prentice Hall, 2008 Excellence in Business Communication, 8 e 6

Prefatory Parts • Report cover • Letter of transmittal • Title fly and title • Table of contents page • List of illustrations • Authorization letter • Acceptance letter © Prentice Hall, 2008 • Synopsis/executive summary Excellence in Business Communication, 8 e 7

Text of the Report • Introduction • Body • Closing © Prentice Hall, 2008 Excellence in Business Communication, 8 e 8

Supplementary Parts • Appendixes • Bibliography • Index © Prentice Hall, 2008 Excellence in Business Communication, 8 e 9

Components of Formal Proposals • Cover • List of illustrations • Title fly • Copy of RFP • Title page • Synopsis/executive • Table of contents summary • Letter of transmittal © Prentice Hall, 2008 Excellence in Business Communication, 8 e 10

Text of the Proposal • Introduction • Body • Closing © Prentice Hall, 2008 Excellence in Business Communication, 8 e 11

Proofreading Reports and Proposals • Inconsistencies • Errors • Missing components – Spelling – Text placement – Punctuation – Visual aids © Prentice Hall, 2008 Excellence in Business Communication, 8 e 12

Distributing Reports and Proposals • Physical • Electronic • Web-based © Prentice Hall, 2008 Excellence in Business Communication, 8 e 13

Writing Requests for Proposals • Company background • Project description • Overall requirements • Decision-making criteria • Proposal requirements • Submission/contact information © Prentice Hall, 2008 Excellence in Business Communication, 8 e 14