Completing Business Messages Prentice Hall 2005 Business Communication
Completing Business Messages © Prentice Hall, 2005 Business Communication Today 8 e 1
Three-Step Writing Process • Planning • Writing • Completing © Prentice Hall, 2005 Business Communication Today 8 e 2
Moving Past the First Draft • Content, style, tone, and organization • Overall readability • Mechanics and format © Prentice Hall, 2005 Business Communication Today 8 e 3
Completing Business Messages 1. 2. 3. 4. Revising Producing Proofreading Distributing © Prentice Hall, 2005 Business Communication Today 8 e 4
Revising Messages • Content • Organization • Style and tone © Prentice Hall, 2005 Business Communication Today 8 e 5
Promoting Readability • Sentences • Paragraphs • Listed items • Headings © Prentice Hall, 2005 Business Communication Today 8 e 6
Editing for Clarity • Sentence style • Faulty parallelism • Dangling modifiers • Long noun sequences © Prentice Hall, 2005 Business Communication Today 8 e 7
Editing for Clarity • Camouflaged verbs • Sentence structure • Awkward references • Excess enthusiasm © Prentice Hall, 2005 Business Communication Today 8 e 8
Editing for Conciseness • Wordy constructions • Long words or phrases • Redundant wording • Recast “It is/There are” starters © Prentice Hall, 2005 Business Communication Today 8 e 9
Computer Technology • Revision tools • Spell checker • Grammar checker • Thesaurus © Prentice Hall, 2005 Business Communication Today 8 e 10
Producing Messages • Multimedia elements • Page layout © Prentice Hall, 2005 Business Communication Today 8 e 11
Graphics, Sound and Hypertext • Presentation software – Overhead transparencies – Computerized slide shows • Graphics software – Diagrams and charts – Graphical designs © Prentice Hall, 2005 Business Communication Today 8 e 12
Document Design • Consistency • Balance • Detail • Restraint © Prentice Hall, 2005 Business Communication Today 8 e 13
Design Elements • White space • Captions and headings • Margins and justification • Typefaces and type styles © Prentice Hall, 2005 Business Communication Today 8 e 14
Using Technology to Produce the Message • • Templates and style sheets Page design and setup Column formatting Paragraph formatting Font formatting Numbered or bulleted lists Tables or figures Pictures, textboxes, and objects © Prentice Hall, 2005 Business Communication Today 8 e 15
Proofreading the Message • Grammar, usage, and punctuation • Spelling errors and typos • Punctuation • Design errors • Missing material • Overall format © Prentice Hall, 2005 Business Communication Today 8 e 16
Distributing Your Message • • Cost Convenience Time Security and privacy © Prentice Hall, 2005 Business Communication Today 8 e 17
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