Completing Business Messages Prentice Hall 2003 Business Communication

Completing Business Messages © Prentice Hall, 2003 Business Communication Today 1

Three-Step Writing Process Step 1 Planning Step 2 Writing Analyze Organize Revise Investigate Select Produce Adapt Compose Proofread © Prentice Hall, 2003 Business Communication Today Step 3 Completing 2

Moving Past the First Draft Content, Style, Tone and Organization First Draft Overall Readability Final Report Mechanics and Format © Prentice Hall, 2003 Business Communication Today 3

Starting the Process of Revision Content Organization Style Tone © Prentice Hall, 2003 Business Communication Today 4

Reviewing for Readability Sentences Paragraphs Listed Items Headings © Prentice Hall, 2003 Business Communication Today 5

Editing for Clarity Long Sentences Hedging Sentences Faulty Parallelism Dangling Modifiers © Prentice Hall, 2003 Business Communication Today 6

Editing for Clarity Long Noun Sequences Camouflaged Verbs Sentence Structure Awkward References Excess Enthusiasm © Prentice Hall, 2003 Business Communication Today 7

Focusing on Conciseness Wordy Constructions Long Words or Phrases Redundancies “It is/There are” Starters © Prentice Hall, 2003 Business Communication Today 8

Revising With Technology Revision Tools Spell Checker Thesaurus Grammar Checker © Prentice Hall, 2003 Business Communication Today 9

Graphics, Sound and Hypertext Graphics Software Presentation Software © Prentice Hall, 2003 Business Communication Today 10

Document Design Consistency Balance Detail Restraint © Prentice Hall, 2003 Business Communication Today 11

Design Elements White Space Headings and Captions Margins Typefaces Type Styles © Prentice Hall, 2003 Business Communication Today 12

Professional Image Word Processing Desktop Publishing © Prentice Hall, 2003 Business Communication Today 13

Proofreading the Message Grammar, Usage and Punctuation Spelling Errors and Typos Edited Copy Missing Material Final Report Design Errors Overall Format © Prentice Hall, 2003 Business Communication Today 14

Distributing the Message Photocopy Machine Print Shop Mail Merge Broadcast Faxing Computer Disk and CD-ROM The Internet © Prentice Hall, 2003 Business Communication Today 15