Compensation Elements Presented by HR Specialists Compensation Elements

Compensation Elements Presented by HR Specialists

Compensation Elements Staff Salaries Pension & Benefits Wellness USG structure Extended healthcare & Life Insurance Paid holidays Job evaluation Sick leave & Pension Vacation

Staff Salaries § All Staff positions are evaluated by specialists in HR to determine the applicable job grade § University Support Group (USG) – staff salary structure includes 21 distinct job grades § Each job grade has a salary range; job value is the midpoint of the range § Midpoints are aligned with the target market position (median) § Minimum pay is 80% of midpoint or job value, maximum is 120% § An employee’s pay position in the range at the time of hire is determined based on their skills and experience relative to the position § Depending on the position, the standard workweek is either 35, 37. 5 or 40 hours per week § Monthly payroll cycle applies – Staff employees are paid on the last Friday of each month 3 Pay Philosophy To pay competitive salaries within the limits of our financial situation

Pension & Benefits § Participation in the benefits arrangements is mandatory with the following exception: § If a Staff employee is part-time, extended health coverage can be waived with proof of alternate coverage § Eligibility to join the Pension plan § A contract (or series of consecutive contracts) needs to exceed two years. For consecutive contracts, eligibility is met at the start date of the contract that takes the employee over the two year mark, even if the two-year period will be reached at a later date within that period. § 33% Full time equivalency (FTE) is required 4

Healthcare & Life Insurance Benefits • 100% UW paid coverage for full-time employees (prorated for part-time) & their eligible dependents (spouse and/or children) Extended Health • 80% prescription drug coverage; $7 dispensing fee • 80% up to $717 per year per practitioner maximum (e. g. physiotherapy, naturopath, etc. ) • 100% emergency out-of-country travel insurance • 1 times salary, premium 100% paid by UW Basic Life Insurance • Note: life insurance premiums paid by UW is a taxable benefit to the employee • Beneficiary designation changes can be made directly in Workday Enroll in Great-West Life’s Group. Net today https: //groupnet. greatwestlife. com Notes: coverage provided by Great-West Life; maxima listed above are current as of January 1, 2020 (subject to change each January 1 st); rates are typically adjusted each May 1 st 5

Sick Leave & Pension Sick Leave • Provides salary continuance during absence required due to nonoccupational personal illness or injury • Medical verification required after 5 consecutive days of absence • Full-time employees receive 6 calendar days per year, pro-rated for part-time employees • Employees are required to track their absence in Workday Benefit Formula Pension • Defined benefit (DB) registered pension plan (RPP) • Benefit is calculated by a formula using credited service and earnings (benefit is not based on contributions); indexation applies • Employee contributions are calculated based on earnings (contributions lower taxable income); UW contributions are made based on actuarial requirements • Transfer-in privilege available within the first 6 months eligibility 6 1. 4% x FAE up to Avg. YMPE + 2. 0% x FAE above Avg. YMPE Total x Credited Service Employee Contributions 6. 25% on earnings up to YMPE 8. 95% on earnings between YMPE and 2 x YMPE 9. 95% on earnings above 2 x YMPE

Paid Holidays & Vacation Paid Holidays Vacation • In addition to the 10 statutory and civic holidays applicable to Ontario, UW provides additional days that result in the campus being closed between Christmas and New Years – depending on the year, the impact is an additional 5 or 6 days of paid holidays • Vacation entitlements are equivalent to two weeks (10 days) for each completed year of employment, prorated for a part time appointment based on your FTE, or for a partial year of service • 15 days vacation after 5 years of service Note: Employees need to request vacation time through Workday for manager approval 7 Additional Information Policy 38 – Paid Holidays Available on the Secretariat's website

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