Comparison of Project Manager and Contract Manager Presentation

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Comparison of Project Manager and Contract Manager Presentation to PMI/NAC and NCMA 25 October

Comparison of Project Manager and Contract Manager Presentation to PMI/NAC and NCMA 25 October 2007 By Jay Billings Defense Systems Management Corporation

Comparison of Project Manager and Contract Manager ¢ 2 What is a Manager? Defense

Comparison of Project Manager and Contract Manager ¢ 2 What is a Manager? Defense Systems Management Corporation

Comparison of Project Manager and Contract Manager ¢ 3 What is a project? Defense

Comparison of Project Manager and Contract Manager ¢ 3 What is a project? Defense Systems Management Corporation

Comparison of Project Manager and Contract Manager ¢ 4 What is a contract? Defense

Comparison of Project Manager and Contract Manager ¢ 4 What is a contract? Defense Systems Management Corporation

Comparison of Project Manager and Contract Manager ¢ What is source of authority for

Comparison of Project Manager and Contract Manager ¢ What is source of authority for Project Manager l Contract Manager l 5 Defense Systems Management Corporation

Comparison of Project Manager and Contract Manager ¢ 6 What is motivation for l

Comparison of Project Manager and Contract Manager ¢ 6 What is motivation for l Project Manager? l Contract Manager? Defense Systems Management Corporation

Comparison of Project Manager and Contract Manager ¢ Should Project Manager have Contract Authority?

Comparison of Project Manager and Contract Manager ¢ Should Project Manager have Contract Authority? ¢ Should Contract Manager have Project Authority? ¢ What about resources and responsibility? 7 Defense Systems Management Corporation

Comparison of Project Manager and Contract Manager ¢ What is difference between qualifications for

Comparison of Project Manager and Contract Manager ¢ What is difference between qualifications for l PM • • • l CM • • • 8 Education and Training Experience Temperament Ethics Legal Liability Defense Systems Management Corporation

How can these two work together? ¢ Most organizations that are sufficiently large to

How can these two work together? ¢ Most organizations that are sufficiently large to have some degree of labor specialization are set up either l Functionality • PM and CM are different functions l Matrix • PM draws support from matrixed functional organizations of which CM is one • Strong PM and Weak PM 9 Defense Systems Management Corporation

How can these two work together? ¢ 10 The function of the “organization” is

How can these two work together? ¢ 10 The function of the “organization” is to provide for the legitimate transfer of power, authority, responsibility and resources. Defense Systems Management Corporation

How can these two work together? ¢ Have you put two scorpions in a

How can these two work together? ¢ Have you put two scorpions in a box? ¢ Or have you harnessed two sources of power? 11 Defense Systems Management Corporation

How can these two work together? ¢ Things that help Timely Communication l Co-location

How can these two work together? ¢ Things that help Timely Communication l Co-location l Trust l Shared rewards for same reasons l Team-building l • Common or overlapping training • JET/DI at SMDC 12 Defense Systems Management Corporation

How they help— Timely Communication ¢ Both PM and CM have plans l l

How they help— Timely Communication ¢ Both PM and CM have plans l l ¢ Things that help l l l 13 Are they coordinated? How? Who? How are plan changes coordinated? Co-location Electronic communication Attendance and participation in planning, status and decision processes Defense Systems Management Corporation

How they help— Co-location ¢ Key decision makers should be colocated to Have access

How they help— Co-location ¢ Key decision makers should be colocated to Have access to common information l Participate in decision making with easy input from others l 14 Defense Systems Management Corporation

How they help--Trust ¢ PM and CM must trust each other Building trust comes

How they help--Trust ¢ PM and CM must trust each other Building trust comes from shared objectives and shared experiences l Maintaining trust comes from shared successes l 15 Defense Systems Management Corporation

How they help— Shared Rewards for Similar Reasons ¢ CM and PM may have

How they help— Shared Rewards for Similar Reasons ¢ CM and PM may have different motivations Reward and Incentive structure should be based on common goals and objectives l Rewards and Incentives need to be public l 16 Defense Systems Management Corporation

How they help— Teambuilding ¢ Teams are sub organizations that share l l l

How they help— Teambuilding ¢ Teams are sub organizations that share l l l ¢ Goals Attitudes Work Teams can be built and managed l l JED/TI Common training • Especially in process flow and improvement. 17 Defense Systems Management Corporation