Community Services Service Review Final Staff Engagement Briefing

Community Services Service Review Final Staff Engagement Briefing 16 -20 Nov 2015 Serving the people of Cumbria

Agenda • • Reshaping objectives Final confirmed structure Feedback received Next Steps – VR Outcomes – Assimilation Outcomes – Vacancy Preference Process Serving the people of Cumbria

Recap on Objectives • To contribute to the streamlining of management revenue savings target set out in the medium term financial plan and as outlined above. • Smaller, flatter, flexible and agile structures • Contribute to the achievement of a £ 500, 000 revenue saving from the Community Services Team. • Integration between teams and implementation of standardised processes and procedures therefore further contributing to increased efficiency. • Valued service to internal and external customers Serving the people of Cumbria

Final Structure - Allerdale Serving the people of Cumbria

Final Structure - Barrow Serving the people of Cumbria

Final Structure - Carlisle Serving the people of Cumbria

Final Structure - Copeland Serving the people of Cumbria

Final Structure - Eden Serving the people of Cumbria

Final Structure – South Lakes Serving the people of Cumbria

Explanation of Changes to Initial Proposal • • Schools library service now out of scope Operational lead role reconsidered and regraded Senior archivist role introduced Levels of archives staffing reviewed to ensure consistency and service provision • Ceremonies Officer posts reviewed and number increased • Community Services Assistant role expanded renamed and regraded Serving the people of Cumbria

Summary of Feedback Received • Substantial feedback received including: – Role profiles – Numbers and grades of posts – Posts in scope – Management and co-ordination of services Serving the people of Cumbria

Reshaping Process Engagement Period (6 weeks) Review and Decision (up to 2 weeks) 28 Sept – 6 Nov 13 Nov Assimilation & Vacancy Preference Process (up to 4 weeks) From 16 Nov VR Window (up to 3 weeks) 28 Sept - 19 Oct VR Approval New Structure Implementation From 13 Nov From 1 Jan 2016 Serving the people of Cumbria

Assimilation & VR Approval • Assimilation process will compare old and new roles to determine where direct appointments can be made • Roles must be 75% match / substantially similar against each assimilation criteria • Employees not assimilated to posts confirmed as ‘at risk’ of redundancy and are able to apply for vacant posts through the vacancy preference process • All employees in scope will receive a personalised letter confirming the outcome of the process from 16 th November: Ø VR outcome Ø Confirmation of assimilation Ø Confirmation of VPP • All letters personalised and issued via the Service Centre Serving the people of Cumbria

Vacancy Preference Process • Process will run from 16 th November • Ability to apply for: – up to any 3 posts (no grade restrictions); – Must meet essential criteria for post • Letters contain links to make an application • Maximum character limit for applications • 1 interview where possible • Interview dates confirmed asap Serving the people of Cumbria

Proposed Interview Timetable • Applications W/C 23/11/15 • Shortlisting W/C 30/11/15 • Interviews W/C 7/12/15 and 14/12/15 Serving the people of Cumbria

Support and Advice • Both face-to-face and website • Engagement period • People Management support • Learning & Development service • Trade Union representatives • Pensions Service • Employee Information Website Serving the people of Cumbria

Discussion & Questions? Serving the people of Cumbria

Serving the people of Cumbria