Community Learning Skills Final outcomes June 2017 Serving

Community Learning & Skills Final outcomes June 2017 Serving the people of Cumbria

Agenda • Recap on Objectives • Proposals, feedback and engagement • Final Agreed Structure • VR applications • Assimilation & Vacancy Preference process • Next Steps and support available • Questions, Answers and Discussion Serving the people of Cumbria

Review Objectives The aims of the review are to realign the Community Learning Service to enable the delivery of the OFSTED improvement recommendations, including: • Create a structure which enables implementation of the OFSTED recommendations, following inspection in May 2016 and which enables the shift from ‘Requires Improvement’ to ‘Good’ at re-inspection in 6 to 12 months time. • Create a structure based around the six geographic areas of the County and aligned with area based planning. • A more comprehensive structure and appropriate use of employment contracts to raise the quality of provision Serving the people of Cumbria

Review Objectives • Create a structure that supports the targeting of resources at priority groups eg those without qualification/with low level qualifications, the unemployed/underemployed, family learning and vulnerable groups in line with the strategic priorities of the Council, the LEP priorities. • Create the environment which empowers our people, within the Community Learning service, to operate in a solution focussed manner improving the quality of provision for our learners. • Creating clear lines of accountability and a more innovative and flexible service. • The development of posts within the structure will take account of succession planning and developing a career framework for community learning tutors. Serving the people of Cumbria

Proposals, Feedback and Engagement • Over 102 staff attended initial engagement sessions. • Over 62 staff attended the midpoint sessions. • 65 individual 1: 1 s were facilitated. • 120 tutor preference forms received. • Trade Union commitment and attendance welcomed. • FAQs and consultation responses received and thoroughly considered. Serving the people of Cumbria

Feedback and FAQs at midpoint Question Answer Where do I send the post preference to? clasinfo@cumbria. gov. uk Where can we find the salaries for the various grades? Now posted on the website. I currently work directly for CLAS and also for one of its contracted providers. If I took VR, could I continue to work for the sub-contracted provider? No. If VR is accepted, there is a 12 month period where the employee cannot work for the Council or in any role that the Council fund. When does the Tutor Preference form need to be submitted by and if this is submitted does it prejudice a future decision to request voluntary redundancy? The tutor preference form should be submitted as soon as possible. It does not prejudice any future request for voluntary redundancy. Serving the people of Cumbria

Feedback and FAQs at midpoint Question Answer At the presentations, when describing the The job description is correct. new Grade 10 tutor posts, it was stated that tutors at this level would require QTS. In the job descriptions this is not stated, rather a list of qualifications is set out. As a qualification in itself doesn't grant QTS, which of these statements is correct? The link to Pay Grades 1/4/17 under The link for the pay grades has now been replaced http: //www. cumbria. gov. uk/employeeinfor and should be available on the website. mation/Service_Review_Information. asp does not work. Will sessional tutors be hired for one particular subject or will there be opportunities for them to teach other subjects as well? Sessional tutors may teach more than one subject. If these subjects are at different grades then tutors must indicate that they wish to teach at these different grades on their tutor preference form. Serving the people of Cumbria

Feedback and FAQs at midpoint Question Answer How much is a Community Learning tutor paid at the moment and how much will a Grade 8 tutor be paid (per hour)? Grade 8 is equivalent to £ 23, 398 FTE (£ 12. 1278 per hour) at Point A or £ 24, 174 FTE (£ 12. 5300 per hour) at Point B. There is no change to the Grade 8 rate of pay. Can you please explain the implications of the 40 minutes planning and preparation time proposed for Grade 8 tutors. Is this effectively a cut in pay? The current payment for preparation is 0. 83% per hour, equivalent to £ 10. 066 at Grade 8, Point A for every hour taught. The proposed payment is 0. 66%, equivalent to £ 8. 004 per hour. The consultation proposal also includes two days paid CPD, mileage for travel beyond home to work, payment for appraisal and 1: 1 meetings and the issue of a laptop and phone to remove the need for tutors to use their own equipment, incurring charges. Request that the tutor pay slip be adapted to This will be actioned and from September the pay slip will show clearly each element of pay show clearly: Basic pay (Grade 8) Additional pay for planning/prep Holiday pay Bank holiday pay Any additional payments Serving the people of Cumbria

Feedback and FAQs at midpoint Question Answer Succession planning was mentioned as one of the key reasons why the re-structuring was taking place, but it is not clear from the proposals how the re-shaping help This is the next stage once a final structure is in place. This could involve an apprenticeship type route and/or supporting staff to undertake specific qualifications as suggested. It is a priority to work with staff to develop this post restructure. How will it be possible, in the future, for a We are keen to develop our tutors and this is the next tutor to progress from being a sessional tutor stage once the final structure is in place. to a skills tutor? Is there any particular reason why the regrading of the Advanced Practitioners was not highlighted at the initial presentations? What has changed in the job descriptions to justify the change? 209 tutors are in scope and only 6 Advanced Practitioners. The change in the job descriptions reflects that the Advanced Practitioners play a leadership role in leading practice in their given area. When re-evaluated the posts moved from PCD 10 to OS 11. Serving the people of Cumbria

Final feedback and responses Question Answer Structure Where does ESOL fit in the structure, Grade 8 or Grade 10? After careful consideration of the future curriculum content and requirements for teaching ESOL, Grade 10. Feedback that the LLDD part-time post for Carlisle should be increased from 0. 2 fte to 0. 5 fte Could the contract for Workington CLAS English be raised to 0. 5 fte, which seems a more realistic timescale for the delivery of GCSE courses on offer For the 2017/18 academic year the post will be increased to 0. 3 fte, with a review in the third term to identify requirement for 2018/19. We have reviewed this request and the post remains as 0. 4 fte for the 2017/18 academic year but will be reviewed in the third term to identify need for 2018/19. Could the LLDD post for Allerdale be decreased from 0. 8 to 0. 6 fte? The provision is such that 0. 8 fte is required. The post remains at 0. 8. Could the 0. 4 fte Digital post for Barrow be turned into 2 x 0. 2 fte Digital This doesn’t meet the needs of the service. Would it be possible to add an additional part-time post to Carlisle to teach accredited book-keeping/AAT qualifications? This is a curriculum area under development. As such we don’t yet know what the learner demand will be. Currently this will remain as a sessional grade 8 post but will be reviewed during the academic year. Serving the people of Cumbria

Final feedback and responses Question Answer Structure Feedback that there should be part-time 3 x 0. 2 fte posts for ESOL at Grade 10 have been added ESOL posts given the increasing demand for to the structure for Carlisle, Workington and Barrow ESOL provision, particularly to support the refugee resettlement programme. Feedback that the 0. 4 fte Science tutor post for Carlisle is too many hours and should be 0. 2 fte The post has been amended and is now 0. 2 fte. Feedback that the 0. 4 fte Digital tutor post for Eden should be reduced to 0. 2 fte with a 0. 2 fte Employability tutor post added Agreed. The Digital post has been reduced to 0. 2 fte and a 0. 2 fte Employability post added. Could the CLAS Manager post grading be reviewed since the Advanced Practitioner posts have been regraded? The CLAS Manager posts are not in scope for this restructure and as such the grading remains the same. Serving the people of Cumbria

Final feedback and responses Question Answer Structure Is it possible to make each 0. 2 Family That posts remain as is on the structure, however there is Literacy and 0. 2 Family Numeracy roles into nothing to prevent teaching of either subject within the 0. 2, 2 x 0. 2 Family Literacy/Numeracy roles so dependant on local need. that within the 0. 2 role a tutor could do both / either depending on demand. It is possible for the Healthy Hearts tutoring to be at Grade 9 due to the client group? This has been reviewed and does not attract sufficient JWCs to be at Grade 9. Travel and Workbase The work base for the purposes of mileage in Eden is given as Skirsgill Community Learning, due to the geographic nature of the district and the fact that there is an existing centre at Shap could Shap be an alternative workbase? For Eden, either Shap or Skirsgill Community Learning will be the workbase, whichever is closest to the home address. This workbase will be used as a basis for mileage. Serving the people of Cumbria

Final feedback and responses Question Answer Travel and Workbase At the very end of the new Tutor Role specification, it states under "Other factors" the following: "Ability to travel independently. " What is the implication of the word "independently"? Does it mean that future tutors will be required to run their own car as an essential part of this new role? If car use is essential, will there by an "essential car user allowance" to go with it? Other The ‘Ability to travel independently’ does not mean tutors will be required to run their own car. The council supports staff using other modes of transport. Travel and subsistence is paid in line with the Council’s travel and subsistence policy. One tutor fed back that the benefits for Grade 8 are no better than at the moment. Could we not consider a pay rise? The job profile has been evaluated through the councils job evaluation process and remains unchanged at Grade 8. The planning and preparation element was benchmarked against over 30 other local authorities and now sits amongst the highest comparable services. All posts in the Council are subject to the annual public service pay award. Serving the people of Cumbria

Final feedback and responses Question Answer Equalities Will zero hours community tutors have access to laptops and a council email address. ? What reasonable adjustments for disability can a zero hours community tutor expect or be entitled to? Are zero hours community tutors able to access support through access to work or some other council support? Sick pay Zero hours tutors have the same entitlement as any other staff member. Access to work assessment can be organised in line with Council policy. How will sick pay differ (if at all) if you are on Staff employed on 0 hours contracts will have their annual a part-time annualised hours contract as leave and sick pay day rate entitlements calculated based opposed to a sessional contract? on the working pattern of the previous 12 weeks. Serving the people of Cumbria

Final feedback and responses Question Answer The future How will the need for teachers of specific curriculum be identified, especially in subjects that may not be a Government priority? This will be factored in to annual curriculum planning, based on a national and local priorities. It was encouraging to hear Amanda talk about the possibility of using the apprenticeship route to recruit tutors but how would this work in practice Following the restructure we will look at how it would work in more detail. Role profiles Additional tutor role profiles were submitted for comparison Since it is not possible to identify which staff were employed against which role profile, we have used the generic tutor profile from People Management as the existing role profile Serving the people of Cumbria

Final structure The final structure will consist of: Post Title Number of Posts 6 Headcount FTE Advanced Practitioner Post Grade 11 6 5. 4 Community Learning Tutor 10 67 67 6. 7 (+0. 4) plus 44 zero hours I Community Learning tutor – Employability, LLDD, High Needs and Digital (Grade 8 plus JWCs) Community Learning Tutor 8 60 60 Exam Invigilator 6 10 10 158 Total 9 22 22 6. 7 (+0. 1) plus zero hours tutors 60 zero hours A net reduction of 130 posts. A reduction of 57 in terms of headcount. Serving the people of Cumbria

Final Structure Serving the people of Cumbria

Final Structure

Final Structure

Reshaping Process Engagement Period (4 weeks) Review and Decision (up to 2 weeks) 10/05/17 to 12/06/17 13/06/17 to 21/06/17 Assimilation and Vacancy Preference Process 26/06/17 to 16/07/17 VR Window VR Approval Final Outcomes 10/5/17 to 31/5/17 1/07/17 17/07/17 onwards Serving the people of Cumbria

Voluntary Redundancy Applications • • • VR requests closed 31 st May Letters and figures issued on 20 th June 2017 Window for applications closes 25 th June 2017 24 VR enquiries received Final VR sign off by Corporate Director, Resources and Transformation. • Review and decisions for VR applications from 1 st July 2017 Serving the people of Cumbria

Review Scope at the start of consultation The posts in scope of this phase of the proposed service review are: * 135 tutors have taught since September 2016. Serving the people of Cumbria

Number remaining in scope at the end of consultation Post Title Headcount Advanced Practitioner Post Grade 10 Adult Education tutor 8 121 Total 6 127 Serving the people of Cumbria

Assimilation • Assimilation process will compare old and new roles to determine where assimilation appointments can be made • Direct Assimilation - the job grade/ scale/ range is the same and - must be a 75% or more match (substantially similar) overall against assimilation criteria • Assessed Assimilation - the job grade is different - a further assessment process is required to ensure the job holder has the necessary skills, knowledge and competences to fulfil the requirements of the post - it is the responsibility of the employee to identify and objectively evidence that a new post is substantially similar (75%), which must be verified by two managers (Service Manager and Service Assistant Director) • Competitive Selection - Following direct and assessed assimilation, where it is identified that there are more people than posts, a competitive selection process will be necessary. Serving the people of Cumbria

At Risk & Vacancy Preference At Risk • Employees not assimilated to posts confirmed as ‘at risk’ of redundancy and are able to apply for vacant posts through the vacancy preference process Vacancy Preference Process (VPP) • Ability to apply for up to 3 vacant posts at any grade • 1 interview where possible • All employees in scope will receive a personalised letter confirming the outcome of the process: ØVR outcome ØConfirmation of assimilation ØConfirmation of VPP • All letters issued via the Service Centre Serving the people of Cumbria

Next Steps • VR offer letters issued from 1 st July 2017 • Direct Assimilation exercise carried out on 26 th June 2017 • Assessed assimilation forms to be returned by noon on 30 th June 2017 • Interviews w/c 3 rd, 10 th and 17 th July 2017 • Outcomes from assimilation interviews, including scoring used as a basis for offer of available posts prior to VPP • Outcome letters issued from 24 th July • clasinfo@cumbria. gov. uk email address remains live in case of query Serving the people of Cumbria

Proposed Interview Timetable Allerdale and Copeland • 5 th, 6 th and 19 th July, Workington Carlisle and Eden • 7 th and 18 th July, Skirsgill • 11 th July, Carlisle Barrow and South Lakes • 13 th and 21 st July, Barrow • 14 th July and 20 th July, Kendal Serving the people of Cumbria

Interview skills training 9. 30 am to 4 pm on: 28 th June – Workington 5 th July – Cumbria House, Carlisle 6 th July – Bridge Mills, Kendal Serving the people of Cumbria

Final Outcomes • Outcome letters issued from 24 th July 2017 • Remaining vacancies advertised • For employees who have not secured a post: Ø Alternative employment support Ø Meetings with the Senior Manager & AD to discuss other options Ø Notice of redundancy issued as a last resort Serving the people of Cumbria

Support and Advice • Both face-to-face and website • People Management support • Learning & Development service • Trade Union representatives • Pensions Service • Employee Information Website www. cumbria. gov. uk/employeeinformation Serving the people of Cumbria

Discussion & Questions? Serving the people of Cumbria