Community Engagement The Requirements Jim Summerbell AICP Planning

Community Engagement: The Requirements Jim Summerbell, AICP Planning Consultant, Jacobs President, Georgia Planning Association Community Planning Institute Athens, GA November 15, 2018

Topics • Minimum requirements • Required procedures • Basic engagement techniques • Conducting the program • Record keeping Do you have any questions about these topics before we get started?

Requirements Minimum Standards for Local Comprehensive Planning, Community Involvement (Rules of DCA, Chapter 110 -12 -1 -. 02) 1. Identify Stakeholders 2. Identify of Participation Techniques 3. Conduct Participation Program 4. Document Community Involvement Activities “Each element of the plan must be prepared with considerable opportunity for involvement and input from stakeholders and the general public, in order to ensure the plan reflects the full range of community needs and values. ”

Procedures Minimum Standards for Local Comprehensive Planning, Procedures (Rules of DCA, Chapter 110 -12 -1 -. 04) • Initial Public Hearing • Minimum techniques for Developing the Plan ▫ Steering Committee ▫ Needs and opportunities list generated by SWOT or similar analysis • Transmittal Hearing • Adoption – Typical a Hearing, but not required • Publicizing the Plan

Typical Engagement Timeline • Identify stakeholders and steering committee candidates ▫ Form steering committee • Identify participation techniques ▫ Launch website or announce on existing site • Hold initial public hearing • Hold first Steering Committee Meeting • • • ▫ Review goals, preferred techniques, and schedule Engage the public and receive input Draft the plan with Steering Committee input Transmittal Hearing Regional and state review Adoption Publicize the plan

Stakeholders • Compile a list • Seek guidance ▫ Governing Body ▫ Regional Commission • Steering Committee must include: ▫ Governing authority ▫ Local economic development practitioners ▫ Local government staff • Have the committee meet regularly What is your community’s composition? Who typically shows up to meetings? Where can you find representatives of those that don’t normally show up?

Participation Techniques • See “DCA Supplemental Planning Recommendations, ” four types of techniques: ▫ ▫ Informative Public Input Interactive Partnerships ▫ ▫ ▫ Interviews Website Online Survey Open House Coordination Meetings Will review these in detail after lunch • Commonly used techniques, beyond the requirements

Identification of Needs and Opportunities

Records • What to keep ▫ ▫ ▫ ▫ Photos Agendas Minutes Sign-in Sheets Email Lists Advertisements Social Media Posts • Make a record ASAP after the event • Post summaries on website • Prepare summary for the Comprehensive Plan Report

Questions? Jim Summerbell, AICP Planning Consultant, Jacobs 10 Tenth Street, NW Suite 1400 Atlanta, GA 30309 (404) 978 -7579 Jim. Summerbell@jacobs. com