Community Capacity Building Program Project Management Project Management

Community Capacity Building Program Project Management

Project Management - Objectives • Explain how project management is related to proposal writing and strategic planning • Define project success from an organizational perspective • Identify and describe the five stages of the project life cycle • Describe and apply scheduling techniques • Analyze stakeholder influence and importance • Describe key project management skills • Apply precedence diagramming techniques to determine a project’s critical path

Project Management - Objectives • Prepare a project charter and work breakdown structure to define project scope • Explain project constraints and apply trade-off analysis • Use risk management tools to help manage project risk • Select and manage a project team • Recognize common project management problems and discuss solutions • Identify resources which can assist with project planning and management

Introduction to Project Management • What is a project? • Why is project management important? • What do all projects have in common?

Project Constraints Understanding the linkages between cost, time, quality, and scope. Dealing with contractual and resource limitations, and utilizing trade-off analysis Cost Quality Time

Project Management Skills In addition to general management skills, there are nine areas which project managers and project teams should posses

Project Management Skills 1. Project Scope Management 2. Project Time Management 3. Project Cost Management

Project Management Skills 4. Project Quality Management 5. Project Human Resource Management 6. Project Communication Management

Project Management Skills 7. Project Risk Management 8. Project Procurement Management 9. Project Integration Management

Introduction to the five stages of the project life cycle I. III. IV. V. Deciding to Undertake the Project Planning the Project Executing the Project Controlling the Project Closing the Project

Planning – Project Stakeholders Identification, building commitment, and balancing influence with importance

Planning – Team Development Typical team members include: • Staff Members • Board Members • Consultants with specialized expertise • Contractors • Customers • Government Officials • Special Interest Groups Use Team Skills Matrix to create a balanced, effective team

Planning – Project Charter A Project Charter identifies and helps define a project. Includes: • What the outcome of the project is expected to be • Why the project was undertaken • It may or may not name the project manager. • Project strategy (who will be involved / consulted)

Planning – Project Scope is all work required to complete the project and only that work. Should contain: • The justification for the project (Why) • The expected project product / outcome (What) • Project deliverables (the major pieces of the product) • Project objectives (quantifiable criteria which must be satisfied for the project to be a success.

Planning – Project Scope (WBS) • Developing a work breakdown structure is a process of deconstructing major project deliverables into smaller, easier to manage components. • Components which have been defined/ broken down as far as needed are called Work Packages. Simple Example: 1. Making Tea 1. 1 Boil Kettle 1. 1. 1 Put water in kettle 1. 1. 2 Plug in kettle 1. 2 Put tea bag in cup 1. 3 Pour boiling water into cup

Planning – Project Schedule Useful tools for scheduling: • Critical Path Analysis' (CPA)— Based on WBS • Gantt Chart

Planning – Financial and Risk Management Financial Management: 1. Resource Planning 2. Cost Estimating Risk Management: • Identify internal and external risks • Contingency planning

Executing Once planning is complete, consider factors in implementing the project: • Delegation: Who will do what? • Motivation • Communications

Controlling • • • Measuring Performance Cost Control Schedule Control Quality Control Change Control

What Defines Project Success & Failure Project management is successful when the project objectives have been achieved.

Common Problems and Solutions Activity Break large group into small groups. Brainstorm some common project management problems and potential solutions

Available Resources Tools for Project Management • Gantt Charts • Responsibility Assignment Matrix • Project Team Skills Matrix • Project Charter • Risk Planning Tools • Etc.

STRATEGY & PLANNING RELATIONSHIP BUILDING ORGANIZATIONAL SKILLS & MANAGEMENT CO-OPERATIVE DEVELOPMENT Strategic Planning Community Development Organizational Governance Basics of a Co-operative Proposal Writing Public Participation Board Orientation Co-operatives and the Community Development Process I Project Management Alternative Dispute Resolution Meeting Management Co-operative and the Community Development Process II Opportunity Identification Group Dynamics Leadership and Motivation Opportunity Management Interpersonal Communications Planning Legal Issues

Conclusion and Evaluation • • • Review objectives Review any additional expectations Review Parking Lot Point out Certificates of Participation Complete evaluation Thank you! Community Capacity Building Program www. intrd. gov. nl. ca/intrd/regionaldev/capacitybuilding. html