Communication Skills EFFECTIVE LISTENING SKILLS Barriers to effective

Communication Skills EFFECTIVE LISTENING SKILLS

Barriers to effective communication • • • Comfort of the language Lacking clarity Using stereotypes and generalizations Jumping to conclusions Using disconfirming responses Lacking confidence • Lack of listening Skills

What is Listening? • To hear something with thoughtful attention : give consideration "We were given two ears but only one mouth, because listening is twice as hard as talking. "

What is Listening?

Objective of Listening is… – to receive information – to understand effectively – to enhance clarity – to empathize Communication Skills

Why Listen? ü to receive information ü to understand effectively ü to enhance clarity ü to empathize www. firstpersonality. com

Importance of Listening Communication Skills Listening – why is it important? 45% Speaking Reading Writing 9% 30% 16% Order in which we are taught Order in which we learn Listening

Types of Listening Active listening. You listen closely to content and intent. What emotional meaning might the speaker be giving you? You try to block out barriers to listening. Most importantly, you are non-judgmental and empathetic.

Types of Listening Passive listening (Inactive listening). The definition of this is the old adage, “In one ear and out the other. ” You hear the words, but your mind is wandering and no communication is taking place.

Types of Listening Selective listening. You hear only what you want to hear. You hear some of the message and immediately begin to formulate your reply or second guess the speaker without waiting for the speaker to finish.

Types of Listening Reflective Listening. This is active listening when you also work to clarify what the speaker is saying and make sure there is mutual understanding.

Types of Listening Empathetic Listening: Listening something with empathy is known as empathetic listening. Empathy refers to emotions. Eg: Listening to a sad event, we need to listen with sad emotions

Hearing Vs. Listening!

Differences Hearing is like breathing, it is automatic. It is physical Effective Listening is a skill which can be achieved only through Practice. It is intellectual.

Hearing Vs Listening • Listening is a conscious act • Listening involves hearing, receiving, comprehending and responding appropriately • Hearing is an involuntary, physical and biological act • There is no understanding or appropriate response

4 Types of Listeners • The Non-Listener HEARING • The Marginal Listener V/s • The Evaluative Listener • The Active Listener LISTENING

Advantages of Listening • Good Listening leads to positive attitude, cordial relations and better participation. • It helps us to understand the customer better • Helps you to build rapport with the customer and thus gain his confidence • It increases productivity • Provides valuable information for the purpose of decision-making.

What Good Listening Looks like. . . • The Listener keeps looking at the speaker • The Listener’s body is in ‘open’ position • The listener is smiling with a pleasant & encouraging expression • Listener looks relaxed but alert, neither tense nor slouching • Listener utters humming sounds Communication Skills

3 Skills for Good Listening • There are 3 levels to listening: –Attending skills –Following skills –Reflecting skills

Attending Skills ØPositive body posture ØEstablishing eye contact ØMoving in response to the speaker ØNodding and making receptive verbal signals.

Following Skills ØDemonstrating Interest ØComments such as-”Really, I see……” ØAsking open-ended questions

Reflecting Skills ØRephrasing what the speaker has said ØReflecting emotions ØReflecting implications LISTEN!! FOR THE WORDS AND THE EMOTIONS

Do we always Listen? If No, Then…. . Why not?

5 Reasons why we don’t listen • Listening is hard work • Competition for our attention • Fast pace of Life • Speed differences in the rate of speaking and understanding. • Lack of training

Barriers to Listening • • • Noise Physical Environment Accent / Delivery of the Speaker Assumptions Self Esteem Prejudices Perception Preoccupation Lack of feedback – Questions – Paraphrasing

Qualities of a Good Listener • The Listener keeps looking at the speaker • The Listener’s body is in ‘open’ position • The Listener is smiling with a pleasant & encouraging expression • Listener looks relaxed but alert, neither tense nor slouching • Listener utters humming sounds www. firstpersonality. com

Tips to Good Listening • Listen carefully. Helps you to: – Understand – Comprehend – Evaluate • Careful listening will require a conscious effort on your part. • You must be aware of the verbal and nonverbal messages (reading between the lines). • Be mentally and physically prepared to listen.

Tips to Good Listening • You can't hear if YOU do all the talking. Don't talk too much. • Listen with empathy. • Be courteous; don't interrupt. Take notes if you worry about forgetting a particular point. • Avoid stereotyping individuals by making assumptions about how you expect them to act. This will bias your listening.

Tips to Good Listening • Listen to how something is said. Be alert for the emotions behind the words. • Listen without thinking about how you're going to respond • Make certain you give the customer to an opportunity to voice their opinions. Don't dominate the conversation. • Maintain good body posture

Final Tips to Good Listening • • • Maintain eye contact with the instructor Focus on content than on the way that it is being said. Avoid selective listening Avoid distractions Ask questions to stay active and interested. Face the speaker Maintain eye contact Respond appropriately – say yes, nod, etc. Do not be preoccupied with your own thoughts.

LISTEN SILENT