Common Data Quality Issues Improve Data Sharing and

Data Reception Member Country Data Verbal Email/Hightail Post mark SPC Ofp data reception er

Data Registration Verification Acknowledgement Storage in our Data Base Registration TUBS Observer data Trip

Main reasons why a file is “PENDING” Observer Data - Corrupted Files - Missing

Main reasons why a file is “PENDING” Logsheet port sampling unloading - Corrupted Files

File conversion issue : From Excel to PDF

Other issues : File size and format • File sizes are too big •

Rescan requests are sent by email. All that is left to do is wait

General solutions and tips UPON SCANNING : - Sort and verify the trip is

Special Requirements for TUFMAN 2 ATTACHMENTS FILES - One file per trip - Less

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Common Data Quality Issues Improve Data Sharing and Data Quality TDW 10: 25 -29 April 2016, Noumea, New Caledonia

Data Reception Member Country Data Verbal Email/Hightail Post mark SPC Ofp data reception er erv ata D s Ob Gabrielle BLACK ( TUBS ) Po rt S am plin Log g / U she nlo ad et ing s Stephanie CHUVAND ( TUFMAN 2)

Data Registration Verification Acknowledgement Storage in our Data Base Registration TUBS Observer data Trip is complete « SENT FOR ENTRY » TUFMAN 2 Logsheet, Unloadings and Port sampling Trip is incomplete « PENDING »

Main reasons why a file is “PENDING” Observer Data - Corrupted Files - Missing Pages - Bad Scan Quality

Bad Scan Quality : Too dark

Bad Scan Quality : Too light

Bad Scan Quality : Bad Framing

Bad Scan Quality : Hinderances

**The perfect trip**

Main reasons why a file is “PENDING” Logsheet port sampling unloading - Corrupted Files Bad Scan Quality Foreign Language Missing Pages Missing Information

Corrupted File : File damaged

Bad Scan Quality : too light

Bad Scan Quality : Hinderance

Use of foreign language : Species

File conversion issue : From Excel to PDF

Missing Information : no port and dates

Other issues : File size and format • File sizes are too big • Too many trips contained in one file • Too many files sent for one trip

Rescan requests are sent by email. All that is left to do is wait for the missing/rescanned data.

General solutions and tips UPON SCANNING : - Sort and verify the trip is complete before scanning - Count the number of pages before scanning - Compare with the scanned document SENDING TIPS : - Try to send the trip shortly after scanning it - Avoid storing the data away too soon - Don’t wait till you have too many trips to handle TRY USE PDF: - Converting your files to PDF will make it weigh less - Makes your files easy to use and handle - There are free easy programs you can download - IRFANVIEW

Special Requirements for TUFMAN 2 ATTACHMENTS FILES - One file per trip - Less than 4 mb per file - Choose PDF format for your scans

Thank You Any questions?